Monday, December 22, 2008

Newkirk, OK  74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 22, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 19, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Laile Wilson called the meeting to order.  Those present were as follows:

Vice-Chairman Steve Austin; Member Dee Schieber; Judy Barnes, Kay County Assessor; Carol Purdy, Kay County Assessor office; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of December 15, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Jail Issues:  Undersheriff Steve Kelly reported 116 for the daily inmate count.  Kelly said it would be two weeks before the Department of Corrections (DOC) would even consider taking DOC inmates.  Kelly mentioned the inmates cut holes in the steel plates of windows this past weekend and broke out light fixtures.  He said Sheriff’s Department has already contacted someone to repair the damages.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber reported the final road inspections on Highland Street has been done and the road met provisions.

 

Commissioner Schieber said he would like to implement a Safety Incentive Award November 1, 2008, through December 1, 2009 by Resolution; each office who implements the Safety Incentive Award will need to fund the yearly award out of their account. 

 

Commissioner Austin said we need a good strong policy in place detailing how the award may be used and given.

 

Motion was made by Austin and seconded by Schieber approving Resolution No. 8, 9-97, Approving Interlocal Cooperative Agreement for Circuit Engineering District.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Wilson designating Dee Schieber as the official board member of the Circuit Engineering District (CED) No. 8 Board of Directors.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin designating Steve Austin as first alternate and Laile Wilson as second alternate of the CED#8  Board of Directors.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson electing Steve Austin as Chairman and Dee Scheiber as Vice-Chairman for the fiscal year 2009 effective January 5, 2009.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin noting the following November 2008 Monthly Reports:  Court Clerk-Blackwell, Newkirk, and Ponca City offices.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#8, 9-96, Kay County Extension Office, Printer, UST0094744 E-239-08, junked.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Sheriff’s Service Fee - $14,790.60; Sheriff’s Jail Cash - $15,548.33; Sheriff’s Commissary Cash - $1,429.21; Sheriff’s Jail Cash - $50.00; Sheriff’s Service Fee - $4,725.91.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

There were no unscheduled public appearances.

 

Ownership of road Section 1-14-29-3E with Jerry Edson was made.  Assistant District Attorney Jennifer Layton told Mr. Edson this was a complicated issue and the DA’s office has contacted a Title Company.  Ms. Layton said we do have any answers today.

 

Commissioner Austin told Mr. Edson that they were going through the process to get it done correctly and legally and it is taking some time; Austin said as soon as the DA finalizes the matter he would contact him.

 

Bid#2008-44 Selling Used Cars Sheriff’s Department – Sheriff said he would like to go back out for bid on the 2004 Ford Crown Victoria VIN#2FAHP71W04X119450.

 

Motion was made by Schieber and seconded by Austin appointing Carol Purdy, First Deputy in the Kay County Assessor’s office, as Kay County Assessor effective January 5, 2009.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

There were no payroll claims submitted.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2008/2009 PURCHASE ORDERS:

               2008-2009 Commissary: 5, Johnson Controls, 3870.00, Maintenance; 6, Oklahoma Sheriffs Assoc., 148.00, Conference Registration; EMA: 71, Rogers Oil Co., 47.19, Blanket; 72, USA Mobility Wireless, 138.73, Pager Service; General: 1382, Ford Refrigeration Service, 259.20, Blanket; 1383, Moberly Auto Service, 48.69, Blanket; 1384, Fleetcor Technologies, 4624.82, Blanket; 1385, Texas County Juv. Det. Center, 675.28, Blanket; 1386, Take Ten Tire, 1358.26, Blanket; 1387, Bankers Credit Card Service, 205.33, Blanket; 1388, Kansas Turnpike Authority,

               19.15, Blanket; 1389, Health Professionals, 12253.23, Medical Services; 1390, Pemberton Chevrolet, 36.00, Labor; 1391, Tulsa Maintenance Supply, 858.33, Supplies; 1392, Arrow Magnolia International, 812.50, Ice away; 1393, County Clerks & Deputies Assoc., 40.00, Membership dues; 1394, Juniors Locks & Alarms, 12.00, Keys; 1395, BancFirst, 433.00, Fair premiums; 1396, Eastman National Bank, 160.00, Premium; 1397, Tonkawa News, 25.00, Subscription renewal; 1398, AT&T Mobility, 12.43, Cell phone bill; 1399, Canadian County Juvenile Center, 579.30, Juvenile Detention; 1400, Western Plains Youth & Family, 176.10, Juvenile Detention; 1401, Eastern Okla Youth Services, 1813.50, Juvenile Detention; 1402, Craig Co.

               Detention Center, 698.10, Juvenile Detention; 1403, State Auditor & Inspector, 1295.52, Audit Expense; 1404, Clearwater Enterprises, 2000.66, Gas Usage For Courthouse/Det Center; 1405, Oklahoma Natural Gas, 473.50, Gas delivery; 1406, Tom E. Cusick, 1000.00, Contractual Services; 1407, Central National Bank, 775.00, Premium; Health: 183, U.S. Postal Service, 1000.00, Postage; 184, OK Natural Gas, 204.09, Gas bill for Ponca Office; 185, City of Blackwell, 365.15, Electric for Blackwell; 186, Stolhand Heating & Air, 195.00, HEATER/AC UNIT;

               Highway: 1044, Lampton Welding, 195.54, Blanket; 1045, Warren Power & Machinery, 694.05, Blanket; 1046, Interstate Batteries, 90.95, Blanket; 1047, Lampton Welding, 272.86, Blanket; 1048, Take Ten Tire, 184.08, Blanket; 1049, Don Caughlin, 498.00, Sand (Native Material); 1050, Roadsafe Traffic Systems Inc., 120.00, Barricade Rental; 1051, Apac-Oklahoma Inc, 3015.65, Crusher Run; 1052, Edwards Canvas, 290.00, TRUCK PARTS; 1053, Kelle Oil Company, 1587.60, Tire Mount & Repair; 1054, Simmons, Andrew, 165.00, COMPUTER SERVICE; 1055, Cross Oil, 3211.20, Diesel; 1056, Cross Oil, 199.70, Repair parts; 1057, Walmart Community,

               17.82, PROPANE; 1058, Warren Cat, 165.69, Filters; 1059, Power Plan, 277.00, Filters for equipment; 1060, Cross Oil, 11282.89, Diesel fuel for stock; 1061, Blackwell Auto Parts, 187.07, Lights; 1062, Blackwell Equipment, 220.89, Hydraulic oil; 1063, Whitaker Aggregates, Inc,

               56.32, Road Work; 1064, Southwest Truck Parts, 1027.62, TRUCK PARTS; 1065, AT&T, 78.26, Phone bill; Jail Cash Fund: 124, Scott Hammack D.D.S., 495.00, Blanket; 125, Roto-Rooter Service, 80.00, Blanket; 126, Cool Rush Water & Ice, 165.74, Blanket; 127, U.S. Foodservice, 8466.31, Blanket; 128, Galaxie Business, 29.69, Blanket; 129, Leach Paper Co., 709.32, Blanket; 130, Four State Maintenance, 521.94, Blanket; 131, Great America Leasing Corp., 345.20, Copier payment; 132, Caskey Pest Control, 63.00, Pest Control; 133, Supreme Sales Company, 176.98, Cups; 134, Bob Barker Co., 2778.56, Jumpsuits; Lien Fee: 40, Allegiance Communications, 21.05, Monthly Service; 41, Ponca City Business Systems, 160.00, Copier Maintenance Agree.; PBA: 19, Bagg, Jacky, 250.00, Contractual Services; 20, Clemons, Jane, 550.00, Contractual Services;

               Preservation Fee: 7, Southwest Business Products, 3225.00, Binders; Serv.Fee: 93, Watch Guard, 9900.00, Digital camera; 94, GT Distributors Inc., 826.90, Tasers/Cartridges; Drug Court: 15, Redwood Biotech, 1040.00, Drug test kits; 16, Redwood Biotech, 1020.00, Drug test kits

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Schieber and seconded by Austin to adjourn (9:51 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

 

**************************************

 

 

 

 

 

Approved this 29th day of December, 2008.

 

 

 

 

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

****************************************