November 24, 2008

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 24, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 21, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Laile Wilson called the meeting to order.  Those present were as follows:  Member Dee Schieber; Assistant District Attorney (ADA) Jennifer Layton; Christy Kennedy, Kay County Treasurer; Judy Barnes, Kay County Assessor; Carol Purdy, Kay County Assessor office; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Larry Klumpp, OSU Extension; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary; Vice-Chairman, Steve Austin, absent (see sign in sheet). 

 

Motion was made by Schieber and seconded by Wilson approving regular meeting minutes of November 17, 2008.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson Tabling to enter into Executive Session, pursuant to Oklahoma Statutes Title 25 Section 307(B)(4), for the purpose of discussing litigation with the Assistant District Attorney on the Dilworth Development Inc. versus Kay County Board of County Commissioners.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson on Claim for Estimated Payroll District Attorneys Council in the amount of $26,000.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson on OSU Contract for FY2008-2009.  Motion carried:  Schieber, aye; Wilson, aye.

 

Jail Issues:  Undersheriff Kelly reported the daily inmate count showing 115 noting that two different times the first of December inmates will be taken to the Department of Corrections.

 

ADA Jennifer Layton reported about the jail inspection visit from Attorney Charles Broadway with the Department of Health.  Layton said Broadway was pleased with the future of the jail and happy the sales tax passed.  She said Broadway was going to dismiss the case outright with no fines.

 

Wilson said Broadway asked several questions concerning the new jail and he was impressed with the plans of the new jail.  Wilson expressed he was excited the charges have been dropped.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber mentioned that the commissioners will make Circuit Engineering District No. 8 the bridge inspector for the year; he also said all their road projects are about done for the year.

 

Motion was made by Schieber and seconded by Wilson Tabling on Boundary and Annexation Survey.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson Tabling pricing and selling ten acres of land to the Justice Facilities Authority for the construction of the new jail.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving repair quote to install a new cab fan in the elevator at the courthouse.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving ODOT Claim Form for Project BRO-136(176)CO, County Bridge 262, Dist#2.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving NODA FY09 REAP Contracts.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Reimbursement on Election Board Salary for the months of September/October 2008.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson noting the following October 2008 Monthly Reports:  Public Health; County Clerk; Court Clerk – Blackwell, Newkirk, Ponca City offices.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Dispose of Equipment:  Res#8, 9-86, Court Clerk, HP CPU hard drive, junked; Res#8, 9-87, County Clerk, Secretary chair teal, broken/junked.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Deposit:  Res#8, 9-82, Community Sentencing Service Program (CSSP)-$407.50, July/August 2008 Invoice; Res#8, 9-83, Drug Court-$15,937.50, November 2008 Adult Drug Court; Res#8, 9-84, CSSP-$151.50, September 2008 Community Service; Res#8, 9-85, Highway Dist#2-$5,000.00 Kaw Nation Final-Bridge 248 Wolf Creek; Res#8, 9-87, Emergency Management Agency (EMA)-$1,612.70-Third quarter Apr.-Jun 2008, Federal Share of Expenses; Res#8, 9-88, Highway Dist#1, BIA H3101-78 “S” Street Project-$563,914.98; Res#8, 9-89, Highway Dist#2, BIA H3102-42 LA Cann/Fork Road Project-$954,882.97.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  CSSP-$407.50;  Sheriff’s Jail-$12,965.20;  Highway D#2-$954,882.97; Public Buildings Authority (PBA)-$1,408.84; Sheriff’s Service Fee-$10,479.49; Highway D#1-$563,914.98; Visual Inspection Reimbursement-$1,852.52;  Sheriff’s Jail-$33,843.81; Drug Court-$15,937.50;  Sheriff’s Commissary-$2,088.16; PBA Health-$1,569.97; Sheriff’s Service Fee-$16,002.90; CSSP-$151.50; EMA-$1,612.70.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Transfer of Appropriations:  General Government Maintenance & Operations (M&O)-$3,270.00 to Election Board M&O.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson awarding Bid#2008-43-Oil & Gas Leases to only bidder Buckhorn Production Company, L.P. at $50.00 per mineral acre for a total of $3,679.00.  Motion carried:  Schieber, aye; Wilson, aye.

 

Unscheduled public appearances:  Kay County Assessor Judy Barnes presented the commissioners with a formal notice letter of resignation as Kay County Assessor effective January 1, 2009.  Barnes stated she has served 29 years in the Assessor’s office.  She said she has enjoyed serving the citizens of Kay County.

 

Commissioner Schieber, Wilson, and Austin all commented they have enjoyed working with Barnes and she would be missed.

 

Motion was made by Schieber and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye.

 

 

FY 2008/2009 PURCHASE ORDERS:

2008-2009 EMA: 60, Kay County, 435.00, Workers Comp; 61, USA Mobility Wireless, 138.73, Pager Service; General: 1157, Kay County, 120.00, Workers Comp; 1158, Kansas Turnpike Authority, 13.30, Blanket; 1159, Texas County Juv. Det. Center, 910.16, Blanket; 1160, OK Dept. of Public Safety, 350.00, Blanket; 1161, Newkirk Herald Journal, 191.98, Blanket; 1162, Clary Business Systems, 1445.00, Paper shredder; 1163, Staples, 26.96, Supplies; 1164, Visual Solutions, 20.00, Maintenance service; 1165, Holts Toner Source, 98.00, Ink Cartridges; 1166, Lowes Companies Inc., 280.41, Paint; 1167, AT&T Mobility, 11.00, Cell phone bill; 1168, Okla. Juvenile Justice SVCS, 465.20, Juvenile Detention; 1169, Ponca City News, 84.00, Subscription renewal; 1170, Rhyne, Mary L., 394.29, Travel; 1171, Ponca City News, 84.00, Subscription renewal; 1172, Oklahoma Natural Gas, 268.72, Gas bill; 1173, Canadian County Juvenile Center, 424.82, Juvenile Detention; 1174, Craig Co. Detention Center, 721.37, Juvenile Detention; 1175, Clearwater Enterprises, 1186.92, Billing; 1176, Tom E. Cusick, 1000.00, Contractual Services; Health: 158, Staples, 177.92, Blanket; 159, Ponca City News, 721.16, Advertising; 160, Ok. State Dept. of Health, 21129.02, Payroll; 161, AT&T, 215.46, Phone Service; 162, City of Blackwell, 428.66, Electric Usage; 163, Carol Rickards, 187.50, Nursing; 164, Four Seasons Lawn Care, 70.00, Lawn Care; 165, Language Line Services, 151.66, Language Line Service; 166, Throop Lawn Care, 170.00, Lawn Care; 167, AT&T, 55.50, Long distance-Blackwell; 168, AT&T Mobility, 101.03, Cell phone service; 169, ANCO Services, 1975.00, JANITORIAL SERVICE; 170, AT&T, 103.75, Long distance-Ponca City; Highway: 863, Kay County, 3889.00, Workers Comp; 864, Kay County, 3770.00, Workers Comp; 865, Kay County, 4670.00, Workers Comp; 866, Locke Auto Parts, 589.28, Blanket; 867, Southwest Truck Parts, 961.49, Blanket; 868, Southwest Truck Parts, 963.98, Blanket; 869, Fastenal Indus & Const Supplies, 499.87, Blanket; 870, Evans & Associates, 4975.20, Fly ash; 871, Dietz Welding, 24500.00, Bridge construction; 872, Roadsafe Traffic Systems Inc., 124.00, Barricade Rental; 873, AMC Urgent Care Plus, 100.00, Pre-Employment Drug Test; 874, Kelle Oil Company, 686.46, Tire and mounts; 875, Blackwell Equipment, 1098.50, Dealer service; 876, Fastenal Company, 99.88, Medical Supplies; 877, Cummins Equipment Co., 3795.32, Repairs; 878, Biltmore Hotel, 134.00, Lodging; 879, Staples, 29.99, Flash Drive; 880, Sober Brothers, 1397.50, Supplies; 881, Drundage-Bone Concrete Pumping, 732.46, Labor; 882, Kelle Oil Company, 561.80, Supplies; 883, Evans & Associates, 15000.00, Fly ash; 884, AT&T, 26.01, Long distance; 885, OCT Equipment, 37.36, Parts; 886, Clark Oil Distributors Inc., 12610.00, Fuel; 887, Sunbelt Equipment & Supply, 6516.72, Bridge construction; 888, ACCO, 50.00, ACCO Conference; 889, AT&T, 78.26, Phone Service; 890, AT&T, 33.82, Long distance;

               Jail Cash Fund: 106, Four State Maintenance, 828.05, Blanket; 107, Health Professionals, 12253.23, Blanket; 108, Caskey Pest Control, 63.00, Blanket; 109, Great America Leasing Corp., 345.20, Blanket; 110, Montgomery Plumbing, 234.00, Plumbing Repairs; 111, Galaxie Business, 293.00, Copier Maintenance Agree.; 112, Montgomery Plumbing, 132.00, Repair leaks; Lien Fee: 35, Allegiance Communications, 27.05, Cable Service; 36, Patriot PC's LLC, 400.00, Printer cartridges; PBA: 15, Clemons, Jane, 550.00, Contract Labor; 16, Bagg, Jacky, 250.00, Contract Labor; PBA HEALTH: 3, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 78, Corral West, 182.35, Uniform Pants

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business:  Larry Klumpp, OSU Extension office reported to commissioners about a broken window on the courthouse.

 

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn (10:17 a.m.).  Motion carried:  Schieber, aye; Wilson, aye.

 

 

 

 

 

 

 

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Approved this 1st day of December, 2008.

 

 

 

 

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

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