October 14, 2008

Newkirk, OK 74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, October 14, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 10, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Laile Wilson called the meeting to order.  Those present were as follows:  Vice-Chairman, Steve Austin; Member Dee Schieber; Mark Gibson, District Attorney; Jennifer Layton, Assistant District Attorney (ADA); Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Carol Kellum, Kay County Election Board; Larry Klumpp, OSU Extension; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary; (see sign in sheet). 

 

Motion was made by Austin and seconded by Wilson approving regular meeting minutes of October 6, 2008.  Motion carried:  Schieber, abstained; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin to enter into Executive Session (9:05 a.m.), pursuant to Oklahoma Statutes Title 25 Section 307(B)(4), for the purpose of discussing litigation with the Assistant District Attorney on the Dilworth Development Inc. versus Kay County Board of County Commissioners.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Return from executive session:  Commissioner Wilson commented ADA Jennifer Layton has been in contact with legal counsel for Dilworth Development Inc. to set regulations.  Wilson said his main concern is for public safety and for the welfare of the citizens of Kay County.  Wilson added there is nothing we can do to stop the landfill.

 

ADA Jennifer Layton said the purpose of the executive session was to update the commissioners on the legal proceedings regarding Dilworth Development Inc.  Layton reiterated Wilson’s comment and concern for public safety and welfare of the citizens of Kay County.  Layton said the law is very restricted in this area and she would follow the guidelines according to the statutes.

 

Motion was made by Austin and seconded by Schieber to reconvene back into the regular meeting of the Board of County Commissioners (10:03 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye. 

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 109.  He said Commissioner Austin has been making repairs in the jail and cement blocks are being replaced.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber reported that Kay County will not be eligible for any STP Projects for several years because we have been the recipient for so many in the past.  Schieber also spoke about his six mile Ranch Drive to Hubbard Road project.

 

Reimbursement for volunteers during disaster situations:  Discussion was made regarding this topic and it was the consensus of the board to create a policy for this type of service before reimbursements are made.

 

Motion was made by Austin and seconded by Schieber Tabling until a policy is written regarding reimbursement for volunteers during disaster situations.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Contract Agreement with Emergency Transportation Revolving (ETR) Fund.  Schieber said $175,000 is being borrowed for STP project to reimburse District #2.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Wilson approving ODOT Claim Forms for project BRO-136D(170)CO SJN 25549(05) to reconstruct bridge and approaches on County Road EW-28 over Bird’s Nest Creek, D#3.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving going out for bid on motor grader for District #2.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions:  Res#8, 9-58, Authorizing and approving the establishment of the Dale Township County Fire Department; Res#8, 9-59, Authorizing and approving the establishment of the Peckham Fire Department under Title 19.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin noting the following Monthly Reports for September 2008:  Election Board; Public Health; Court Clerk – Blackwell, Newkirk, and Ponca City offices; County Clerk.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#8, 9-60, Dist#2, fax machine, Canon copier, fax modem, HP DeskJet printer, and calculator.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin noting Sheriff Departments various accounts authorizing requisitioning, receiving and inventory officers for various accounts for FY2008-2009.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit:  Res#8, 9-55, Highway D#3, Allstate Insurance Co.-$2,748.08, insurance adjustment on wrecked pickup D3-301-19; Res#8, 9-56, Highway D#2, Ponca Iron & Metal, Inc.-$551.25, sale of scrap metals; Res#8, 9-57, Public Building Authority (PBA)-State of Oklahoma Department of Human Services-$1,408.84, October 2008 Rent.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  PBA-$1,408.84; PBA-Health-$1,763.04; Visual inspection Reimbursement-$1,867.76.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  Sheriff General Personal Services-$10,000.00 to Maintenance & Operations (M&O).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

There were no unscheduled public appearances made.

 

Motion was made by Austin and seconded by Schieber approving Budget for FY2008-2009 as discussed at 92 percent of the ad valorem amount making the budget total $4,750,336.68 (budgets were discussed with each official and amounts for each of their departments were decided).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Wilson approving Maintenance & Operation Claims.  Motion carried:  Austin, aye; Wilson, aye.

 

 

 

 

 

               FY 2008/2009 PURCHASE ORDERS:

               2008-2009 Cert.Fee: 10, Southwest Business Products, 286.45, OFFICE SUPPLIES; 11, Quality Water Service, 27.85, Water & Cooler Rent;EMA: 40, Rogers Oil Co., 264.63, Blanket; General: 722, Jack Bowker Ford, 703.04, Blanket; 723, Lam Communications, 883.49, Blanket; 724, Fleetcor Technologies, 5380.09, Blanket; 725, Take Ten Tire, 988.91, Blanket; 726, Lam Communications, 260.00, Blanket; 727, Bankers Credit Card Service, 495.88, Blanket; 728, Rogers Oil Co., 339.67, Blanket; 729, Newkirk Herald Journal, 226.10, Blanket; 730, Polk City Directories, 427.00, City directory; 731, Biltmore Hotel, 10.00, Meals for CODA meeting; 732, Midwest Computers, 403.45, COMPUTER SERVICE; 733, Biltmore Hotel, 134.00, Lodging; 734, Lowes Building Center, 25.67, Paint; 735, Galaxie Business, 52.45, OFFICE SUPPLIES; 736, Neopost Inc, 439.02, Postage Equipment Rental; 737, Quality Water Service, 36.70, Water; 738, AT&T, 97.53, Telephone Service; 739, Tower Inn, 49.95, Lodging; 740, Kay County Election Board, 237.94, Election expenses; 741, Sproul, Ryan, 453.38, Travel; 742, Ok Cooperative Extension Service, 7396.00, Contractual Services; 743, Galaxie Business, 217.29, Comp. Copier Contract; 744, AT&T, 130.04, TELEPHONE; 745, Rhyne, Mary L., 708.92, Travel; 746, Okla. Juvenile Justice SVCS, 1860.80, Juvenile Detention; 747, Eastern Okla Youth Services, 1464.75, Detention; 748, Klumpp, Larry, 806.05, Travel; Health: 99, Lowes Companies Inc., 24.42, Blanket; 100, Walmart Community BRC, 49.96, Blanket; 101, Walmart Community BRC, 213.22, Blanket; 102, Stolhand Heating & Air, 102.00, Service charge; 103, McDonald Electric, 86.00, LABOR AND MATERIALS; 104, Southwest Business Products, 409.42, Calendars; 105, Rose Ann McChristian, 93.60, Travel; 106, Falco Alarm Co., 213.00, Quarterly maint.; 107, Richards, Mary, 23.40, Travel; 108, AT&T, 429.39, Phone Service; 109, June Fetters, 23.40, Travel; 110, Centerpoint Energy Arkla, 26.61, Gas service; 111, Comfort Inn, 243.60, Lodging; 112, Throop Lawn Care, 170.00, Lawn Care; 113, OK Natural Gas, 109.41, Gas service; 114, Carol Rickards, 218.75, Nursing;

               Highway: 543, Cool Rush Water & Ice, 27.45, Blanket; 544, Kelle Oil Company, 3016.04, Blanket; 545, Cool Rush Water & Ice, 27.45, Blanket; 546, Hats Auto Supply, 148.90, Blanket; 547, G & C CONCRETE CO, 2024.00, Concrete; 548, Dish Network, 47.98, Billing; 549, Waste Connections Inc, 88.87, Billing; 550, Grant County Dist #3, 5015.95, Crusher Run; 551, Sunbelt Equipment & Supply, 25278.88, Iron For Bridge Repair; 552, Southwest Business Products, 165.63, OFFICE SUPPLIES; 553, Lowes Building Center, 79.98, Microwave Oven; 554, Centerpoint Energy Arkla, 78.28, Gas service; 555, OK Natural Gas, 41.16, Gas service; 556, NORTHWEST DISTRICT CODA, 25.00, Registration; 557, NORTHWEST DISTRICT CODA, 25.00, Registration; 558, Rural Water District #3, 41.91, Water Service; 559, Cintas, 41.20, Sanis Service; 560, Schieber, Dee, 163.80, Travel; 561, Austin, Steve, 227.57, Travel; Jail Cash Fund: 70, Houser Hardware, 72.05, Blanket; 71, U.S. Foodservice, 8964.68, Blanket; 72, Four State Maintenance, 885.04, Blanket;

               73, Roto-Rooter Service, 255.00, Blanket; 74, Galaxie Business, 36.24, Blanket; 75, Cool Rush Water & Ice, 128.31, Blanket; 76, Caskey Pest Control, 63.00, Blanket; 77, U.S. Foodservice, 523.83, Blanket; 78, Juniors Locks & Alarms, 94.30, Lock & keys; 79, Buellsfeld, Melissa J,

               99.00, Female Juvenile Transport; 80, Archer, Lindsey, 162.00, Female Juvenile Transport; 81, Wilson, Jenna K, 66.00, Female Juvenile Transport; 82, Chriss, Adam J, 453.00, Juvenile Transports; 83, Ross, Tom, 711.00, Juvenile Transports; Lien Fee: 22, Fry, Nancy P., 316.07, Travel & Meals; Preservation Fee: 4, Kay Office Equipment, 73.75, Printer Card; 5, OSU-UML, 45.00, Printer; Reimburse: 6, Eisenhauer, Radena, 75.25, Meals; 7, Bonifield, Elizabeth D, 118.55, Meals; Serv.Fee: 47, Galls Inc., 765.98, Partition/Bumper; 48, Visual Solutions, 168.00, Business cards; 49, Jay Warner Body & Paint, 1616.33, Repairs; 50, Joe Watt Auto Sales, 26000.00, Vehicle; 51, Knowledge Information Solutions, 302.45, Hard Drive; 52, ACCO-SIG, 47.32,

               INSURANCE

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Schieber and seconded by Austin to adjourn (12:37 p.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

 

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Approved this 20th day of October, 2008.

 

 

 

 

 

                       ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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