October 6, 2008

Newkirk, OK  74647


The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 6, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 3, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Laile Wilson called the meeting to order.  Those present were as follows:  Vice-Chairman, Steve Austin; Kristin Taylor, Assistant District Attorney (ADA); Judy Barnes, Kay County Assessor; Carol Purdy, Kay County Assessor Office; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Carol Kellum, Kay County Election Board; Larry Klumpp, OSU Extension; Scott Cloud, Newkirk Herald Journal; Charles Abbott; Blackwell Journal Tribune; Beverly Bryant, Ponca City News; Tammy Reese, Kay County Clerk/Secretary; Dee Schieber, Member, absent (see sign in sheet). 


Motion was made by Austin and seconded by Wilson approving regular meeting minutes of September 29, 2008.  Motion carried:  Wilson, aye; Austin, aye.


Motion was made by Austin and seconded by Wilson approving and authorizing Chairman Wilson to sign Office of Juvenile Affairs claim in the amount of $3,350.99.  Motion carried:  Wilson, aye; Austin, aye.


Jail Issues:  Undersheriff Kelly reported 112 for the daily inmate count and the monthly average for September as 120.


Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  No report was given.


Regarding reimbursement for volunteers during disaster situations:  Dennis Bonewell, Emergency Management Director, reported he does not have all the information collected to present to the commissioners.


Carol Kellum, Election Board Secretary reported to the commissioners that she would be purchasing a laser printer on the State bid.  No action was taken.


Motion was made by Austin and seconded by Wilson approving the following Monthly Reports for September 2008:  Treasurer’s Fee Report.  Motion carried:  Austin, aye; Wilson, aye.


Motion was made by Austin and seconded by Wilson approving the following Resolutions to Deposit:   Res#8, 9-54 – County Improvement - $7,175.00 (Annual One-Net License Fees).  Motion carried:  Austin, aye; Wilson, aye.


Motion was made by Austin and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$334,873.55; Treasurer’s Mortgage Certification-$655.00; County Clerk Lien Fee-$1,498.00; Preservation Fee-$4,782.00; Sheriff’s Service Fee-$28,016.16; Sheriff’s Jail Cash-$24,524.99; Sheriff’s Service Fee-$35.00; Sheriff’s Commissary-$1,167.34; County Improvement-$7,175.00.  Motion carried:  Austin, aye; Wilson, aye.


There were no unscheduled public appearances made.


No action was taken on Budget issues for FY2008-2009.


Motion was made by Austin and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Austin, aye; Wilson, aye.


Motion was made by Austin and seconded by Wilson approving Maintenance & Operation Claims.  Motion carried:  Austin, aye; Wilson, aye.



               FY 2008/2009 PURCHASE ORDERS:

               2008-2009 Cert.Fee: 9, AT&T, 172.52, Phone bill; EMA: 37, Allegiance Communications, 21.05, Monthly Cable Service; 38, Kay County, 435.00, Workers Comp; 39, AT&T, 65.02, Phone bill;

               General: 703, Kay County, 120.00, Workers Comp; 704, Houser Hardware, 43.39, Blanket; 705, Newkirk Herald Journal, 425.50, Blanket; 706, Polk Directories, 268.50, City directory; 707, Johnson Controls, 3340.00, Air Dryer/Blow Down Valve; 708, Eastman National Bank, 2044.29, Jail Land Payment; 709, ThyssenKrupp Elevator, 352.00, Elevator Maintenance; 710, Newkirk Herald Journal, 105.05, Publish Notice To Bidders; 711, Merrifield Office Supply, 359.90, Copy Paper; 712, AT&T, 130.04, Phone bill; 713, City of Newkirk, 11182.33, Electric & Water Usage; 714, Zee Medical Inc., 113.15, Medical Supplies; 715, Newkirk Mini-Storage, 255.00, Storage rental; 716, Blackwell Journal Tribune, 93.00, Subscription; 717, AT&T, 330.77, Telephone Service; 718, AT&T, 108.79, Phone bill; 719, Jones, Donald, 1500.00, Contractual Services; 720, Tom E. Cusick, 1000.00, Contractual Services; 721, Kennedy, Christine, 167.31, Travel;

               Health: 95, Ponca City News, 66.44, Ad; 96, Baudville, 874.32, ID Kits; 97, McKesson Medical-Surgical, 3.85, Cups; 98, Merrifield Office Supply, 35.88, Calendars; Highway: 505, Kay County, 3889.00, Workers Comp; 506, Kay County, 3770.00, Workers Comp; 507, Kay County, 4670.00, Workers Comp; 508, Interstate Batteries, 171.90, Blanket; 509, Kelle Oil Company, 569.35, Blanket; 510, Brandts, 896.79, Blanket; 511, Cintas, 625.00, Blanket; 512, Cintas, 680.92, Blanket; 513, Southwest Truck Parts, 976.98, Blanket; 514, Cross Oil, 3162.50, Blanket; 515, Cooper Creek Manufacturing Inc, 22000.00, TRUCK; 516, Grant County Dist #3, 4930.20, Crusher Run; 517, Mike Redding, 498.00, Shale (Native Material); 518, Total Com Inc., 250.00, Billing; 519, Unifirst Holdings Inc, 573.57, Uniform Rental & Cleaning; 520, Get Real Cable, 61.50, Cable; 521, Ponca City Publishing Co. Inc, 36.00, Billing; 522, AT&T, 97.53, Billing; 523, Circuit Engineering District #8, 771.84, Signs; 524, 7 Mile Mine LLC, 6229.67, Crusher Run; 525, Circuit Engineering District #8, 1080.00, Signs; 526, Blackwell Coop, 13.75, Bolts; 527, Sonny Cannon Auto Plaza, 219.18, Parts; 528, ONB Lockbox 14, 1140.00, Eye Swivel Hook; 529, B W Supply Co., 17.61, Nuts and bolts; 530, Warren Cat, 2659.20, Grader Blades; 531, Security Abstract Co., 5700.00, Title Search; 532, Tim Shelton, 3.50, Tolls; 533, Ponca City Utility Authority, 550.31, Electric Service; 534, Cross Oil, 256.00, Solvent; 535, Bobs Glass, 69.04, Glass; 536, Power Plan, 182.00, Parts; 537, Walmart Community, 36.50, Batteries; 538, Dish Network, 16.99, Satellite service; 539, OK Natural Gas, 55.57, Billing; 540, Total Com Inc., 250.00, Billing; 541, Zee Medical Inc., 50.00, Medical Supplies; 542, Schieber, Dee, 147.42, Mileage; Jail Cash Fund: 66, OSU-UML, 90.00, COMPUTER SERVICE; 67, Montgomery Plumbing, 60.00, Repairs; 68, OSU-UML, 90.00, COMPUTER

               REPAIR; 69, Delaware County Sheriffs Dept., 55.00, Inmate housing; LEPC Grant Cash Fund: 3, Chisholm Enterprises, 66.90, Food; Lien Fee: 19, Southwest Business Products, 530.00, Copy Paper; 20, AT&T, 130.04, Phone bill; 21, NORTHWEST DISTRICT CODA, 25.00, Registration;

               PBA: 10, Clemons, Jane, 550.00, Contractual Services; 11, Bagg, Jacky, 250.00, Contractual Services              


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Austin and seconded by Wilson to adjourn (9:31 a.m.).  Motion carried:  Austin, aye; Wilson, aye.




Approved this 14th day of October, 2008.