September 29, 2208

Newkirk, OK  74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 29, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 26, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Laile Wilson called the meeting to order.  Those present were as follows:  Vice-Chairman, Steve Austin;  Dee Schieber, Member; Kristin Taylor, Assistant District Attorney (ADA); Carol Purdy, Kay County Assessor Office; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Scott Cloud, Newkirk Herald Journal; Charles Abbott; Blackwell Journal Tribune; Beverly Bryant, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Motion was made by Schieber and seconded by Austin approving regular meeting minutes of September 22, 2008.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving special meeting minutes of September 25, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Newkirk Mini Storage, Inc. Storage Space Lease and Contract Addendum for the District Attorney’s Office (payments to be made quarterly).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Jail Issues:  Sheriff Van Hoesen reported 105 for the daily inmate count (no report was given).  He noted windows and doors still need repaired.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Austin said laying of the black top has begun on LA Cann north of River Road.

 

Motion was made by Austin and seconded by Schieber approving Certification and Affidavit County Project BRO-136D(176)CO J/P#25645(04) Bridge 262 and ODOT Form, Dist#2.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Regarding reimbursement for volunteers during disaster situations:  Dennis Bonewell, Emergency Management Director, said he was not able to collect information from all the volunteers who assisted during the recent flooding and asked for this item to be placed on Agenda again next week.  Commissioner Schieber said he researched the FEMA rate and thought $100 per hour was a reasonable amount to give volunteers who used their equipment to assist.

 

Motion was made by Schieber and seconded by Austin approving authorizing Requisitioning Officer/Receiving Agent/Inventory Clerk for the Sheriff’s Department various accounts.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to deposit:  Res#8, 9-52, Highway-D#2, FEMA-$6,632.98; Res#8, 9-53, Highway-$55,254.83.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

There were no Cash Fund Estimate of Needs and Request for Appropriations presented to approve.

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  Sheriff Maintenance-$600.00 to Contract Services.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

There were no unscheduled public appearances made.

 

Ross Naylor, Oklahoma Public Employee Health and Welfare Plan (OPEH&W), gave a power point presentation on the companies Medical Plan, Prescription Drug Plan, Vision Plan, Life Plan, Dental Plan, etc. 

 

Motion was made by Austin and seconded by Schieber to have an Actuary Study and Claims Experience done for Kay County.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

10:10 a.m. – Bid#2008-40 Replacement Boilers - Motion was made by Schieber and seconded by Austin to accept bid from Jackson Boiler and Tank Company removing existing boilers, heat exchanger, condensate tank and associated equipment, installing 2-Oaars Pennant 1,000,000 BTU/HR hot water boilers, includes all labor and material for a complete installation in the amount of $43,225.00.  Project to begin 4-6 weeks after given notice of bid acceptance.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

               FY 2008/2009 PURCHASE ORDERS:

               2008-2009 General: 676, Caskey Pest Control, 52.00, Blanket; 677, Burkes Wrecker Service, 340.82, Blanket; 678, Lam Communications, 60.00, Blanket; 679, Burkes Wrecker Service, 359.00, Blanket; 680, Burkes Wrecker Service, 248.00, Blanket; 681, Texas County Juv. Det. Center, 411.04, Blanket; 682, Houser Hardware, 163.99, Blanket; 683, Page Plus Inc., 163.50, Blanket; 684, OK Dept. of Public Safety, 350.00, Blanket; 685, Newkirk Herald Journal, 429.40, Blanket; 686, Burkes Classic Restoration, 457.43, Repairs; 687, USPS Disbursing Officer, 4300.00, Lease payment; 688, Moberly Auto Service, 100.20, Blanket; 689, Corral West, 52.10, Blanket; 690, Biltmore Hotel, 207.43, Lodging For CODA Mtg; 691, Biltmore Hotel, 296.01, Lodging For CODA Mtg; 692, Awards and Moore, 454.27, Plaques; 693, Voss Lighting, 126.38, Light bulbs; 694, Kay Office Equipment, 14.25, Maint. agree. for copier; 695, Kay County, 700.00, Annual internet fee; 696, Houser Hardware, 9.10, Batteries; 697, Okla. Juvenile Justice SVCS, 744.32, Juvenile Detention; 698, Carter Hall, 81.56, Juvenile Detention; 699, Canadian County Juvenile Center, 135.17, Juvenile Detention; 700, Osage County Det. Center, 892.65, Juvenile Detention; 701, Reese, Tammy J., 182.42, Travel & Meals; 702, Kay County, 1050.00, Annual internet fee; Health: 84, Health Edco, 68.58, Posters; 85, Pitney Bowes Inc., 63.00, Postage Machine Ribbons; 86, American Telephone Inc., 59.00, Telephone Service; 87, A-Plus Printing, 455.00, Printing; 88, Oklahoma State Dept of Health, 21364.51, Payroll; 89, AT&T, 62.54, Long distance; 90, Ponca City Utility Authority, 1729.29, Electric Charges; 91, Pitney Bowes Inc., 117.99, Postal meter rent; 92, Stillwater Typewriter, 156.27, Copier Maintenance Agree.; 93, Carol Rickards, 93.75, Nursing; 94, AT&T, 102.83, Long distance; Highway: 472, Farm Plan, 222.77, Blanket; 473, Hats Auto Supply, 249.99, Blanket; 474, Take Ten Tire, 995.46, Blanket; 475, Kelle Oil Company, 952.40, Blanket; 476, Take Ten Tire, 974.33, Blanket; 477, Warren Cat, 404.00, Blanket; 478, Kelle Oil Company, 733.00, Tires; 479, Biltmore Hotel, 134.00, Lodging For CODA

               Mtg; 480, Circuit Engineering District #8, 56.00, Road signs; 481, Sober Brothers, 1655.00, Concrete Pour & Finish; 482, Sober Brothers, 1565.76, Native Material; 483, Beck Farm Equipment Inc., 59.00, Parts; 484, Apac-Oklahoma Inc, 2906.86, Crusher Run; 485, Koch Oil Company, 24648.03, Diesel; 486, Dell Inc, 1358.40, Computer & printer; 487, Power Plan, 986.57, Parts; 488, Warren Cat, 69.72, Filters; 489, Starr Lumber Co., 236.54, Lumber; 490, Kelle Oil Company, 2612.88, Tires & Mounts; 491, Filter Care Of Missouri, 224.10, Filter Service; 492, OK Natural Gas, 89.27, Gas service; 493, AT&T, 114.51, Telephone Service; 494, Simmons,

               Andrew, 179.00, Computer set up; 495, Austin, Steve, 157.00, Reimbursement; 496, Jayhawk Crane LLC, 529.00, Eye Swivel Hook; 497, Kelle Oil Company, 545.76, Tire Mount & Repair; 498, Cross Oil, 21256.10, Diesel; 499, AT&T, 26.12, Long Distance Service; 500, AllTel, 57.71,

               Cell Phone; 501, AT&T, 78.26, Telephone Service; 502, AT&T, 45.25, Long distance; 503, City of Blackwell, 387.48, Electric & Water Usage; 504, Oklahoma Tax Commission, 34.00, Title Change;

               Jail Cash Fund: 54, Southwest Business Products, 153.65, Blanket; 55, Walmart Community, 361.49, Blanket; 56, Four State Maintenance, 744.62, Blanket; 57, Southwest Business Products, 975.41, OFFICE SUPPLIES; 58, Health Professionals, 11496.08, Blanket; 59, Caskey Pest

               Control, 63.00, Blanket; 60, Allegiance Communications, 45.38, Blanket; 61, Walmart Community, 214.18, OFFICE SUPPLIES; 62, Houser Hardware, 792.00, Plumbing valves; 63, Security Transport Services, 3313.60, Prisoner Transports; 64, United Home Insurance Co., 55.00,

               Notary Bonds; 65, Kay County, 2625.00, Annual internet fee; Lien Fee: 18, Ponca City Business Systems, 194.01, Copier Maintenance Agree.; PBA: 9, Caskey Pest Control, 44.00, Blanket;

               Serv.Fee: 44, Bartletts Overhead Door Co., 180.00, Repairs; 45, NORTHWEST DISTRICT CODA, 25.00, CODA registration; 46, Oklahoma Tax Commission, 60.00, Tag & Title     

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn (10:22 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

 

 

 

 

 

 

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Approved this 6th day of October, 2008.

 

 

 

                       ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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