September 8, 2008

Newkirk, OK  74647

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 8, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 5, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Laile Wilson called the meeting to order.  Those present were as follows:  Vice-Chairman, Steve Austin;  Dee Schieber, Member; Mark Gibson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Judy Barnes, Kay County Assessor; Carol Purdy, Kay County Assessor Office; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board; Charles Abbott, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). 

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of September 2, 2008.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin to recess into Kay County Home Finance Authority meeting (9:05 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin to reconvene into regular meeting of the Board of County Commissioners (9:10 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Jail Issues:  Undersheriff Steve Kelly reported the daily inmate count showing 116.   Kelly said Jackson Boiler & Tank would be coming to check boilers and give estimates on repairs.

 

Discussion was made regarding the Use of Equipment Agreement, Sheriff Department.

 

District Attorney Mark Gibson stated his initial concern was simply no control on what deputies were doing during on off duty hours and no control by the Sheriff or the county; Gibson said the matter needed to be handled appropriately and feels better having an Agreement on file.

 

The agreement states, Kay County deputies and the reserve deputies are authorized to use Kay County Sheriff’s office equipment and property while off duty in limited, specific situations.  Such use shall be those events and/or special situations where the Sheriff or his designee determines that (1) public safety is a concern; (2) such use of equipment and property is in the best interest of the public.

 

The agreement also states employees may be paid directly by the entity requesting the assistance of the Kay County Sheriff’s Office and its employees. The Sheriff shall determine and set the cost to the County of the use of said equipment, which shall be paid to the Kay County Sheriff by the entity receiving said assistance.  Any money received shall be placed into the Kay County Sheriff’s Service Fee Account.

 

No county equipment shall be used other than under the specific terms stated above.

 

Undersheriff Kelly commented he has visited with other counties and stated most counties do have an agreement on file.

 

Motion was made by Schieber and seconded by Austin approving Use of Equipment Agreement, Sheriff Department between the Board of Kay County Commissioners and the Kay County Sheriff’s Office.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber reported about the meeting recently held in Woodward.  Schieber said he did not feel they got a lot accomplished and expressed his disappointment in attendance by the Representatives and Senators (only two Representatives present); however, he did note that Congressman Frank Lucas did have a representative attend.

 

Commissioner Wilson said everyone in the state is in dire need of money.

 

Schieber said Ray Ball, Kaw Nation Road Director, spoke on behalf of the Tribes.  Schieber commented, “Other counties wanted to adopt him.”

 

Motion was made by Austin and seconded by Schieber approving the following accounts Kay County Assessor, Visual Inspection Reimbursement Fund, Kay County Visual Inspection naming Requisitioning Officer/Receiving Agent/Inventory Clerk for each account.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following August 2008 Monthly Reports:  Treasurer’s.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

There were no Resolutions to deposit.

 

Motion was made by Austin and seconded by Schieber approving the Cash Fund Estimate of Needs and Request for Appropriations:  Treasurer’s Mortgage Certification-$725.00.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations:  Drug Court Contract Services-$5,000.00 to Travel-$500.00/Maintenance & Operations-$4,500.00.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

There were no Unscheduled Public Appearances made.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

               2007-2008 General: 2827, Newkirk Herald Journal, 466.00, Premium books; Highway: 2157, Evans & Associates, 281870.95, Oakland Road Project; Preservation Fee: 26, Southwest Solutions, 6633.20, Shelves

FY 2008/2009 PURCHASE ORDERS:

2008-2009 EMA: 27, Rogers Oil Co., 116.28, Blanket; General: 486, G K Tires, 44.87, Blanket; 487, Fleetcor Technologies, 5725.12, Blanket; 488, Page Plus Inc., 163.50, Blanket; 489, Rogers Oil Co., 62.79, Blanket; 490, Newkirk Herald Journal, 459.85, Blanket; 491, Awards and Moore, 40.00, Plaques; 492, Lowes Building Center, 179.15, Supplies/Ladies Lounge Repairs; 493, NORTHWEST DISTRICT CODA, 25.00, Registration; 494, Galaxie Business, 186.85, Copier contract; 495, Eastern Okla Youth Services, 1976.25, Juvenile Detention; 496, Sproul, Ryan, 451.04, Travel; 497, Klumpp, Larry, 567.45, Travel; Health: 58, Harcourt Assessment Inc, 201.94, Record Response Forms; 59, Holts Toner Source, 176.95, Toner Cartridges; 60, Richards, Ron, 250.00, Transfer Services; 61, AT&T, 433.37, Phone Service; 62, Richards, Mary, 46.80, Travel; 63, Bonnie Luis, 49.14, Travel; Highway: 326, Lowes Companies Inc., 183.22, Blanket; 327, O Reilly Automotive Inc., 272.90, Blanket; 328, Cintas, 807.13, Blanket; 329, Southwest Truck Parts, 496.95, Blanket; 330, Evans & Associates, 49264.64, Road project; 331, Roadsafe Traffic Systems Inc., 124.00, Barricade Rental; 332, AT&T, 97.26, Billing; 333, Unifirst Corporation, 496.56, Uniform Rental & Cleaning; 334, Lowes Companies Inc., 526.00, Lawn Mower/Trimmer; 335, Dish Network, 47.98, Billing; 336, Evans & Associates, 4953.65, Fly ash; 337, Kelle Oil Company, 574.40, Tires & Mounts; 338, Evans & Associates, 64.13, Type C Asphalt; 339, Lam Communications, 45.00, Radio Service; 340, Filter Care Of Missouri, 76.25, Filter Service; 341, Dish Network, 16.99, Satellite service; 342, Ponca City Utility Authority, 671.49, Electric & Water

               Usage; 343, Hughes Lumber, 20.79, Lumber; 344, Power Plan, 9.92, Bolts; 345, OK Natural Gas, 40.98, Gas service; 346, OK Natural Gas, 55.39, Billing; 347, NORTHWEST DISTRICT CODA, 25.00, Registration; 348, Austin, Steve K, 93.60, Mileage; 349, Schieber, Dee, 197.73, Mileage;

               Jail Cash Fund: 41, Allegiance Communications, 39.38, Blanket; 42, Galaxie Business, 30.90, Blanket; 43, Johnson Controls, 1851.78, Air Handler Repair; 44, Hobart Corporation, 837.00, dishwasher repairs; 45, Newton County Sheriff's Department, 270.00, Prisoner Boarding; 46,

               Health Professionals, 306.32, Contract overage; LEPC Grant Cash Fund: 2, Arbys, 64.26, Food;

               Serv.Fee: 31, Martial Arts Store, 243.15, Kick Shields; 32, Knowledge Information Solutions, 419.96, Modem

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn (9:40 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

 

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Approved this 15th day of September, 2008.

 

 

 

 

 

 

 

                       ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

 

 

ATTEST:

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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