June 30, 2008

Newkirk, OK

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 30, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 27, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; Assistant District Attorney (ADA) Kristen Taylor; Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor Office; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelly, Kay County Undersheriff; Carol Kellum, Kay County Election Board Secretary; Larry Klumpp, OSU Extension Office; Charles Abbott, Blackwell Journal Tribune; Dusty Oxford, North Central Reporter; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of June 23, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Oklahoma Juvenile Affairs Claim in the amount of $3,136.14.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin to enter into Kay County Home Finance Authority meeting (9:05 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin to reconvene into Board of County Commissioners regular meeting (9:10 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber accepting Commissioners Real Estate Bid on Lot 29 exc. Former AT & SF RR R/W, Block 56 Tonkawa from Isabel Ingle purchasing described property in the amount of $125.00.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Lengthy discussion was again made concerning Resolution authorizing the implementation of a use tax to be collected at a rate equaling the county sales tax rate of two-thirds of one cent (.6665) as authorized by 68 O.S. § 1411.

 

Citizen, Orva Rothgeb, commented she felt the use tax was taxation with out representation and felt there was not enough publication about the tax.

 

Commissioner Austin said he thought a lot of people were unaware that they are paying a use tax.  He pointed out that if you pay the use tax you do not pay a sales tax; you pay one or the other not both.  He noted every city in the county that has a sales tax also has a use tax along with all the surrounding counties.  Austin said a use tax covers things purchased outside of the city/county.

 

Citizen, Ray Ball, said Osage County is using the use tax to build a new arena.

 

Commissioner Wilson said he must vote with his conscience and his heart.  Wilson said he talked with a variety of people and they expressed they did not know what a use tax was.  Wilson said when we went out for a vote people thought they were voting on a sales tax only.  Wilson said we can put the use tax on at any time.  He then read the definition of a use tax and said the county is entitled to the use tax and said the Commissioners have the authority to put it on.

 

Commissioner Schieber commented that certain people are concerned about the short fall the county will face if we do not decide on the use tax.  Schieber’s response was you can’t budget what you have never had.  Schieber said the use tax was an iffy tax.

Wilson stated he will not support a use tax at this time.

 

No action was taken.

 

Jail Issues:  Undersheriff Kelly reported the daily inmate count showing 114.  Kelly provided Commissioners with a letter from Sam Schafnitt, Agent for Oklahoma State Fire Marshal stating northeast and southeast pod exit doors are not required exit door and they may be locked to provide extra security.  Kelly said Schafnitt verbally told him they could secure the doors however they wished.  Kelly also spoke with Don Garrison at the Department of Health (DOH) to make sure this action was permissible and he was given approval by DOH.

 

Road and Bridge Projects, Circuit Engineering District (CED) No. 8:  No discussion was made.

 

Courthouse Roof Project:  Austin said Lewis and Associates were supposed to start today or tomorrow and materials should have already been delivered.  Austin said he would contact them.

 

Motion was made by Schieber and seconded by Austin to go out for bid to repair roof on District#1 building located on Old Hwy. 60.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving April 2008 Monthly Report for the Election Board.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Chairman Wilson to sign June 2008 Reimbursement for Election Board Secretary Salary.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Chairman Wilson to sign Agreement by and between Board of Kay County Commissioners and Shirley Donaldson for remote terminal capabilities with the Assessor’s Office.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Lease Renewal for equipment leased through the County Road Machinery and Equipment Revolving Fund FY2009 Resolution No. 7, 8-242.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Chairman Wilson to sign Detention Services Agreement by and between Communityworks and the Board of Kay County Commissioners.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber rescinding approving Chairman Wilson to sign Detention Services Agreement by and between Communityworks and the Board of Kay County Commissioners.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Detention Services Agreement by and between Communityworks and the Board of Kay County Commissioners.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Contracts Eastern Oklahoma Youth Services & Kay County for services at the following Detention Centers:  Pittsburg County Regional Juvenile Detention Center; Woodward County Regional Juvenile Detention Center.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Austin approving Application for Permit #08-29 to install 4” Poly Gas Line with Tracer wire-Little Bear Resources.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#7, 8-240, Kay County Extension, Compaq Computer, junked; Res#7, 8-241, Kay County Extension, Compaq Computer, junked.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to deposit:  Res#7, 8-236, Drug Court-$3,187.50, Adult Drug Court June 2008; Res#7, 8-237, Highway D#2-$226,828.11 BIA Kaw Bridge#248, reimbursement expenses Bridge #248 M&O; Res#7, 8-238, Highway D#3-$3,000.00, Application for Permit Line Installations on County Right-of-Way (6 crossings at $500.00 each); Res#7, 8-239, Highway D#3-$81,417.67, Insurance damaged Bridge#70.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Sheriff’s Jail-$46,136.09; Sheriff’s Commissary-$1,715.59; Sheriff’s Service Fee-$23,542.20; Drug Court-$3,187.50; Highway-$621,332.85.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving on the following Transfer of Appropriations:  Sheriff Travel-$706.37 to Maintenance; Sheriff Commissary Equipment-$63.69/Capital Outlay-$315.02 to Maintenance ($378.71).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber to accept bid from Cooper Creek Mfg. in the amount of $29,250.00 on Bid#2008-36-Ford Super Duty Chassis Truck Bed for the Peckham Fire Department.  Peckham Fire Department was awarded a REAP grant from NODA in the amount of $22,000.00 to purchase a new fire truck bed and Peckham Fire Department will be the difference of $7,250.00.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin upon approval of Carol Kellum, Election Board Secretary to accept bid from Mid-West Printing Company on Bid#2008-37 for Election Ballots.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber noted Requisitioning Officer (RO)/Receiving Agent (RA)/Inventory Clerk (IC) on various accounts for FY 2008-2009 on the following:  Free Fair; Kay County OSU Extension Center; Kay County Court Clerk; Kay County District Court M&O on file in the County Clerk’s office.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions for the Fiscal Year 2008-2009:  Res#8, 9-1, Designating Newkirk Herald Journal as the legal newspaper for publishing all legal notices and publications of Kay County; Res#8, 9-2, Renewing all Lease-Purchase Agreements for the period of one year July 1, 2008-June 30, 2009; Res#8, 9-3, Funds for payment on Workers’ Compensation Premiums; Res#8, 9-4, Funds for payment on Tort Liability and Automobile Insurance Premiums; Res#8, 9-5, Funds for payment on Insurance Premiums; Res#8, 9-6, Funds for Court Fund salaries; Res#8, 9-7, Reimbursement payments for overtime work during city or school elections deposited into accounts per Resolution; Res#8, 9-8, Payment for Resale Fund salaries.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations on Lapse Balances FY 2007-2008:  Child Abuse Prevention-$4,146.98; County Improvement-$3,882.71; CSSP-$3,015.97; Drug Court-$22,641.06 (corrected from Agenda that read $29,047.56); Emergency Management Agency-$9,491.31; Highway-$831,369.43; JAIBG Trash Cop-$3,014.94;

 

LEPC Grant-$3,825.98; County Clerk Lien Fee-$25,616.91; Open Dump Reward-$1,761.33; Public Buildings Authority-$110,270.75; Public Buildings Authority-Health-$454,318.04; County Clerk Preservation Fee-$34,731.26; Visual Inspection Reimbursement-$77,452.66; Treasurer’s Mortgage Certification-$35,408.26; Sheriff’s Commissary-$5,564.62; Sheriff’s Jail Cash-$32,711.23; Sheriff’s Service Fee-$28,223.27; Sheriff’s Grant Fund-$7.39; Sheriff’s Training-$84.60.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

No unscheduled public appearances were made.

 

No new Blanket Purchase Orders were presented because it was the last day of fiscal year.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

               2007-2008 Cert.Fee: 56, Southwest Business Products, 7.98, OFFICE SUPPLIES; 57, AT&T, 134.00, TELEPHONE; 58, Stephens Rhonda, 64.14, Travel; CSSP: 1, Tom E. Cusick, 1000.00, Contract Labor; EMA: 150, Kay County, 440.00, Workers Comp; 151, AT&T, 59.00, Phone bill; 152, Allegiance Communications, 21.05, Cable Service; General: 2768, OK Dept. of Public Safety, 350.00, Blanket; 2769, Staples, 164.95, OFFICE SUPPLIES; 2770, Eastman National Bank, 488.46, Lease Purchase Payment; 2771, Brandts, 12.49, Pulley; 2772, Locke Supply Co., 20.90, A/C parts; 2773, Locke Supply Co., 195.62, A/C parts; 2774, Welborn Electric Co., 202.25, Electrical Work; 2775, Leach Paper Co., 109.52, Paper; 2776, Focused Technology, 477.00, Projection Screens; 2777, Merrifield Office Supply, 870.94, OFFICE SUPPLIES; 2778, Merrifield Office Supply, 152.53, File Cabinet; 2779, Merrifield Office Supply, 172.62, OFFICE SUPPLIES; 2780, Kay Office Equipment, 369.45, Maint. agree. for copier; 2781, AT&T Mobility, 62.65, Wireless Service; 2782, Lewis Associate Architects, 56.93, Architectural Services; 2783, Jones, Donald, 1500.00, Contract Labor; 2784, Clearwater Enterprises, 1047.90, Gas bill; 2785, Oklahoma Natural Gas, 181.85, Delivery charge; 2786, AT&T, 959.38, Phone bill; 2787, Quality Water Service, 2.40, Water & Cooler Rent; 2788, Bonifield, Elizabeth D, 74.08, Meals; 2789, Hicks, Jennifer M., 78.17, Meals; 2790, Hobbs, Karen, 70.07, Meals; 2791, Miller, Heather J., 69.54, Meals; 2792, Kay County, 176.00, Workers Comp; Health: 426, Lowes Companies Inc., 39.30, Blanket; 427, Walmart Community BRC, 23.26, Blanket; 428, Walmart Community BRC, 24.98, Blanket; 429, Moore Medical Corp., 108.00, Gloves; 430, McDonald Electric, 60.00, Labor; 431, Bank Of The West, 7960.13, Loan Payment; 432, Stillwater Typewriter, 50.00, Maint. on copier; 433, Ponca City Utility Authority, 1575.23, Electric Service; 434, Southwest Business

               Products, 31.60, OFFICE SUPPLIES; 435, Lowes Companies Inc., 192.93, Freezer; Highway: 2054, Kay County, 3896.00, Workers Comp; 2055, Kay County, 3769.00, Workers Comp; 2056, Kay County, 4678.00, Workers Comp; 2057, Blackwell Equipment, 138.26, Blanket; 2058, Total Com Inc., 42.50, Blanket; 2059, Farm Plan, 118.14, Blanket; 2060, Munn Supply Inc., 36.11, Blanket; 2061, Take Ten Tire, 998.24, Blanket; 2062, Blackwell True Value Hardware, 51.50, Blanket; 2063, Owen Auto Supply, 265.95, Blanket; 2064, O Reilly Auto Parts, 95.07, Blanket; 2065, Blackwell Auto Parts, 194.11, Blanket; 2066, Cintas, 898.17, Blanket; 2067, Kelle Oil

               Company, 340.76, Blanket; 2068, Kelle Oil Company, 260.63, Blanket; 2069, Southwest Truck Parts, 1498.42, Blanket; 2070, Bruce Wooderson, 150.00, Sand; 2071, Joe Zeman, 135.00, Sand; 2072, Don Caughlin, 402.00, Sand; 2073, Apac-Oklahoma Inc, 19445.96, Road rock; 2074, Evans & Associates, 1049.60, Asphalt; 2075, Mike Redding, 447.00, Shale; 2076, Alcohol & Drug Testing Inc., 624.00, DRUG TESTING; 2077, Evans & Associates, 3997.04, Fly ash; 2078, Dub Ross Co. Inc., 83.50, Pipe; 2079, Horne Oil Company, 109.00, Grease for Shop; 2080, AMC Urgent Care Plus, 75.00, Drug Test; 2081, Rays Used Equipment, 4570.40, Parts; 2082, Cordells Diesel

               Service, 26.95, Diesel additive; 2083, OK Natural Gas, 77.82, Gas service; 2084, AT&T, 115.50, Telephone Service; 2085, AT&T Long Distance, 14.82, Long distance; 2086, Brandts, 69.15, Chain Saw Chains; 2087, Power Plan, 827.00, Parts; 2088, Take Ten Tire, 930.00, Tire and mounts; 2089, Birdwell Refrigeration, 390.00, PARTS AND LABOR; 2090, Cross Oil, 25402.45, Diesel; 2091, Farmers Grain Company, 11753.08, Diesel; 2092, Kelle Oil Company, 1245.00, Tires & Mounts; 2093, Kay County Dist#2, 7935.55, Diesel; 2094, Cross Oil, 3485.00, Gasoline; 2095, AllTel, 57.45, Billing; 2096, City of Blackwell, 332.99, Electric Service; 2097, AT&T Long Distance, 34.67, Long distance; 2098, Wilson, Laile G., 6.27, Reimbursement; 2099, Zee Medical Inc., 144.45, Medical Supplies; 2100, Bobs Glass, 38.28, Laminated glass; 2101, Beck Farm Equipment Inc., 394.50, Blades; 2102, Schieber, Dee, 135.34, Mileage; Jail Cash Fund: 226, Four State Maintenance, 770.39, Blanket; 227, Allegiance Communications, 39.38, Blanket; 228, Walmart Community, 397.08, Blanket; 229, Imperial Systems Inc., 149.50, Circuit boards;

               Lien Fee: 39, Quality Water Service, 46.20, Water & Cooler Rent; 40, Ponca City Business Systems, 240.12, Copier Maint & Overage; PBA: 31, Caskey Pest Control, 44.00, Blanket; 32, Clemons, Jane, 650.00, Janitorial; Preservation Fee: 25, Anytime Products, 686.13, Map Storage Boxes; Reimburse: 24, Houser Hardware, 40.00, Keys; 25, Neodigita Inc, 450.99, Computer;

               Serv.Fee: 250, Council On Law Enforcement Education & Training, 320.00, Lodging; 251, Council On Law Enforcement Education & Training, 20.00, Lodging; 252, Galls Inc., 981.82, Uniform Shirts; 253, OK Board Of Tests For Alcohol, 45.00, Class; 254, Ponca Body & Paint, 1786.18, Repairs; 255, Imperial Systems Inc., 1008.26, Circuit boards; 256, Walmart Community, 1675.16, OFFICE SUPPLIES; 257, Justin Tucker Plumbing, 2040.00, Repairs

 

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Schieber and seconded by Austin to adjourn (10:51 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

 

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Approved this 7th day of July, 2008.

 

 

 

 

 

 

                       ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

 

(SEAL)

 

 

 

 

 

 

 

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