June 23, 2008

Newkirk, OK

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 23, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 20, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; First Assistant District Attorney (ADA) Jennifer Layton; Christy Kennedy, Kay County Treasurer; Judy Barnes, Kay County Assessor; Carol Purdy, Kay County Assessor Office; Mary Ramey, Kay County Court Clerk; Steve Kelly, Kay County Undersheriff; Carol Kellum, Kay County Election Board Secretary; Larry Klumpp, OSU Extension Office; Charles Abbott, Blackwell Journal Tribune; Dusty Oxford, North Central Reporter; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of June 16, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Lengthy discussion was made concerning Resolution authorizing the implementation of a use tax to be collected at a rate equaling the county sales tax rate of two-thirds of one cent (.6665) as authorized by 68 O.S. § 1411.

 

Steve Austin said he researched the use tax and spoke with someone at the Oklahoma Tax Commission office.  Austin said 73 counties have a sales tax and 59 of those counties also have a use tax, every surrounding county and every city in the county with a sales tax also has a use tax.  Austin explained how a use tax works and said he felt the tax would encourage the people in Kay County to shop within the county.

 

Wilson said he was afraid the tax would hurt businesses in Kay County; he said Washington County had a use tax and it was so devastating to the county the tax was rescinded.

 

Austin said he did not understand how the use tax could be devastating to a county when there are so many other cities and counties taking advantage of the tax; if it was that bad I think we would be hearing about it, said Austin.

 

Schieber said he was definitely against the use tax because it was not on the proposal the people voted for; he said he feels it was not presented very well to the public.

 

Austin said the use tax is allowable by law and will generate approximately $130,000 per year.

 

Motion was made by Austin to approve the Resolution authorizing the implementation of a use tax.  Motion died due to lack of a second.

 

Wilson said he wanted more time for research.

 

No action was taken regarding the implementation of a use tax.

 

Jail Issues:  Undersheriff Kelly reported the daily inmate count showing 115.  Undersheriff Kelly told the Commissioners the hot water heater circulating pump quit working.  Kelly said the sally port doors were repaired last week.

 

Road and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber said emergency money would be available through a force account to build bridges (money must be paid back).  Schieber noted $4.5 million was available in CED#8.

 

Motion was made by Schieber and seconded by Austin approving Detention Services Agreement by and between Osage County Juvenile Detention Center and the Board of Kay County Commissioners ($27.05 per child per day).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Contract Texas County and Kay County for services at Texas County Juvenile Detention Center ($29.36 per child per day).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Agreement between SBC Global Services., dba AT&T Global Services and Kay County Commissioners (business block of time 2500 minutes per month for domestic 1+, toll free and calling card calls) one year agreement renewable in three years (corrected from Agenda that read three year agreement).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Option P Employee Contribution Rate 3.5%/Employer Contribution Rate 14.5%; Elected Official Contribution Rates 10.0%/Employer Contribution Rate 14.5% for Fiscal Year 2009.  The employer contribution rate is scheduled to increase an additional one percent (1.0%) annually until it reaches sixteen and one-half percent (16.5%).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Resolution to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma Self-Insurance Group (Res#7, 8-231) and Intent to Participate in ACCO-SIG (Property/Liability) FY2008-2009 listing Payment Options; the first installment due July 31, 2008, the second installment due January 31, 2009, Payment Option 2.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#7, 8-233, Court Clerk, 2UB449019R CPU HP7100 Hard Drive, junked; Res#7, 8-234, Court Clerk, 8 port 10/100 Auto Sensing Switch HUB (no Serial No.), junked; Res#7, 8-234, Court Clerk, 2UB449018L CPU HP 7100 Hard Drive, junked.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to deposit:  Res#7, 8-230, Highway D#3-$3,130.93, 2007 Chevy Pickup from accident of May 26, 2008; Res#7, 8-232 (corrected from Agenda that read Res#7, 8-227) Highway D#2-$2,281.19, overpayment on Lease Purchase.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  Assessor Maintenance & Operations (M&O)-$300.00 to Travel; General Government M&O-$18,131.42 to Sheriff Personal Services; General Government M&O-$8,000.00 to Insurance Fringes Retirement.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Unscheduled public appearances:  Joe Dannenmaier, citizen from Ponca City, said he felt the use tax was presented before the public at a very late time frame and added he can not think of a better reason to withdraw it.

 

Kay County Assessor Judy Barnes asked Commissioners about the progress on the courthouse roof.

 

ADA Jennifer Layout told the Commissioners  not to respond under unscheduled public appearances but it could be put on as an Agenda item in the future if they so choose.

 

Motion was made by Austin and seconded by Schieber to Table action on Bid#2008-36-Ford Super Duty Chassis Truck Bed for the Peckham Fire Department until Peckham Fire Department has a chance to review.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Payroll with warrants to be released on June 27, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Payroll with warrants to be released on June 27, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

               2007-2008 Cert.Fee: 54, Holiday Inn, 19.12, Meals; 55, Holiday Inn, 158.00, Lodging for seminar;

               General: 2634, United Linen, 137.99, Blanket; 2635, Houser Hardware, 113.43, Blanket; 2636, Fleetcor Technologies, 5596.26, Blanket; 2637, Ponca City News, 297.80, Blanket; 2638, Southwest Business Products, 54.23, OFFICE SUPPLIES; 2639, Merrifield Office Plus, 48.30,

               OFFICE SUPPLIES; 2640, Southwest Business Products, 132.64, OFFICE SUPPLIES; 2641, State Auditor & Inspector, 17159.38, Audit Expense; 2642, Galaxie Business, 80.87, Copier contract; 2643, Sproul, Ryan, 410.73, Travel; 2644, Klumpp, Larry, 56.83, Travel; 2645, Rhyne, Mary L., 130.61, Travel; Health: 416, Taylor Technologies, 20.10, Chemicals; 417, Holts Toner Source, 299.00, Print Cartridges; 418, Ok. State Dept. of Health, 10000.00, County Databill Expense; 419, AT&T Mobility, 1.50, Cell phone service; 420, AT&T, 209.48, Phone Service; 421, AT&T Long Distance, 40.96, Long distance-Blackwell; 422, AT&T Long Distance, 118.69, Long distance-Ponca; 423, Throop Lawn Care, 255.00, Lawn Care; 424, ANCO Services, 1945.00, JANITORIAL SERVICE; 425, OK Natural Gas, 104.34, Gas bill for Ponca Office; Highway: 1959, Houser Hardware, 495.27, Blanket; 1960, Pioneer Hydraulics, 180.39, Blanket; 1961, Hats Auto Supply, 170.06, Blanket; 1962, Take Ten Tire, 191.99, Blanket; 1963, Southwest Truck Parts, 799.10, Blanket; 1964, AMC Urgent Care Plus, 75.00, Drug screening; 1965, G & C CONCRETE CO, 16087.44, Rock Hauling; 1966, Dub Ross Co. Inc., 36849.38, Pipe; 1967, Johns Welding Equipment & Repair, 91.32, PARTS AND LABOR; 1968, 7 Mile Mine LLC, 5995.38, Crusher Run; 1969, Roadsafe Traffic Systems Inc., 124.00, Barricade Rental; 1970, Sober Brothers, 3006.63, Native Material; 1971, Alcohol & Drug Testing Inc., 403.40, Drug screening; 1972, 7 Mile Mine LLC, 2803.20, Shot rock; 1973, Evans & Associates, 135.00, Type C Asphalt; 1974, Warren Cat, 720.88, Parts; 1975, Hughes Lumber, 133.05, Lumber; 1976, Zee Medical Inc., 170.10, Medical Supplies; 1977, Palmer Supply Co., 119.78, Refrigerant; 1978, B W Supply Co., 8.46, Screws; 1979, 7 Mile Mine LLC, 3113.82, Shot rock; 1980, Centerpoint Energy Arkla, 70.11, Gas bill; 1981, AT&T, 78.92, Telephone Service; 1982, Omaha Truck Center Inc., 319.73, Services; 1983, OSU Extension Service, 10.00, Publication; 1984, Kay County Dist#2, 226828.11, Reimbursement; 1985, Austin, Steve, 125.75, Mileage; 1986, Wilson, Laile G., 5.65, Travel; 1987, North, Richard, 21.85, Travel; 1988, Schieber, Dee, 74.74, Travel; Lien Fee: 33, Ponca City News, 76.70, Blanket; 34, Southwest Business Products, 46.16, OFFICE SUPPLIES; 35, Merrifield Office Supply, 173.72, OFFICE SUPPLIES         

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn (10:12 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

**************************************

Approved this 30th day of June, 2008.

                       ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

ATTEST:

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

 

(SEAL)

 

****************************************