June 9, 2008

Newkirk, OK

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 9, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 6, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; District Attorney (DA) Mark Gibson; Mary Ramey, Kay County Court Clerk; Christy Kennedy, Kay County Treasurer; Steve Kelly, Kay County Undersheriff; Everette Van Hoesen, Kay County Sheriff; Dusty Oxford, North Central Reporter; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Schieber and seconded by Austin approving regular meeting minutes of June 2, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin to Table until further advised by Attorney David Cummings Resolution authorizing the implementation of a use tax to be collected at a rate equaling the county sales tax rate of two-thirds of one cent (.6665) as authorized by 68 O.S. § 1411 . District Attorney Mark Gibson said the request to adopt a use tax came from Paul Smith, Financial Advisor for the Justice Facilities Authority.   Gibson said county commissioners may adopt a resolution for use taxes equal to the county sales tax.  Gibson said use taxes are self-reported from out-of-state purchases over the internet or on mail ordered goods.  Gibson said use tax projections made by Paul Smith of approximately $200,000 were included in the estimated sales tax statistics. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

 

Jail Issues:  Undersheriff Steve Kelly reported the daily inmate count showing 114.  Kelly said more cell doors were not working and they are using keys to open doors because of electrical problems caused from heavy rains and flooding.  He reported the three escaped inmates were back in jail facility and answered questions on how they escaped.

 

DA Gibson mentioned the question asked by Ms. Branch in last weeks meeting where Ms. Branch asked if a jail could be built outside of the city limits and she referenced O.S. Title 19 Section 401.  Gibson replied the statute applies to a county where there is no courthouse or jail within the county seat; this statute has no application to the commissioners.

 

Road and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber said he is working to get STP Projects moved up.  Wilson said condemnation has been made on two bridges in his district.

 

Motion was made by Austin and seconded by Schieber approving Payment Option Two on the ACCO-SIF 2008-2009 Workers’ Compensation Insurance Renewal Quote paying $133,780 on or before July 31, 2008.  The second payment will be due on or before January 31, 2009.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin to approve Detention Services Agreement by and between Sac and Fax Nation and the Board of Kay County Commissioners in the amount of $21.11 per inmate per day.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Contract by and between the Kay County Health Department and Anco Services, Inc. for janitorial services to the Department in Blackwell and Ponca City.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Chairman Wilson to sign Agreement by and between the Board of Kay County Commissioners and AJ Fisher Enterprises LLC for remote terminal capabilities in the Assessor’s Office.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin noting the May 2008 Monthly Reports for the following:  County Clerk; County Election Board; Treasurer; Public Health.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to deposit:  Res#7, 8-225, Child Abuse prevention-$70.04 Jury Service Donation.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Public Buildings Authority-Health-$1,250.74; Child Abuse Prevention-$70.04; Treasurer’s Mortgage Certification-$870.00; County Clerk Lien Fee-$2,195.71; Preservation Fee-$4,960.00.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  Kay County Extension Capital Outlay-$1,000.00 to Travel.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber to approve accepting, at the recommendation of DHS, Bid#2008-35 Janitorial Services for Department Human Services Building from Jane Clemons, for the inside of building-$550.00 and Jacky Bagg, for the outside-$250.00.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving and accepting six month bids for commonly used items as follows:  Bid#2008-22 Asphalt-APAC Oklahoma, Inc./Evans & Associates; Bid#2008-23 Bridge Materials-Bridge & Highway/K&O Construction/Sunbelt Equipment; Bid#2008-24 Lumber-Bridge & Highway/Kennety Saw Mills; Bid#2008-25 Grader Blades-C.L. Boyd, Inc./Warren Cat; Bid#2008-26 Concrete-Mid-Continent Concrete/Ponca City Concrete Co; Bid#2008-27 Heavy Equipment Rental-Evans & Associates/Sober Brothers; Bid#2008-28 Road Rock-APAC Oklahoma, Inc./Evans & Associates/Grant County Dist#3/7 mile Mine, LLC; Bid#2008-29 Culvert Pipe-K&O Construction/Sunbelt Equipment; Bid#2008-30 Office Supplies-Holts Toner Source/Merrifield Offices/Southwest Business; Bid#2008-31 Janitorial Supplies-J&P Supply Inc./Tulsa Maintenance Supply; Bid#2008-32 Concrete (pour and finish)-Sober Brothers Inc.; Bid#2008-33 Road Striping-Direct Traffic Control; Bid#2008-34 Routine Electrical Work (labor only)-McDonald Electric.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

               2007-2008 Cert.Fee: 52, AT&T, 134.00, Billing; 53, Quality Water Service, 21.40, Billing;

               General: 2601, Corral West, 57.05, Blanket; 2602, Rogers Oil Co., 267.58, Blanket; 2603, Quality Water Service, 126.25, Blanket; 2604, Ok Cooperative Extension Service, 7190.00, Contractual Services; 2605, Sproul, Ryan, 939.29, Travel; Highway: 1893, Owen Auto Supply, 596.55, Blanket; 1894, Kelle Oil Company, 529.45, Blanket; 1895, Southwest Truck Parts, 498.94, Blanket; 1896, Take Ten Tire, 241.47, Blanket; 1897, Sunbelt Equipment & Supply, 1581.00, Sheeting; 1898, PC Concrete, 2655.00, Concrete; 1899, Brundage Bone Concrete Pumping, 750.10, Pumping; 1900, Hembree & Hodgson Construction, 1481.04, Concrete Pour & Finish; 1901, Evans & Associates, 1492.72, Materials; 1902, Evans & Associates, 987.76, Fly ash; 1903, Dub Ross Co. Inc., 570.00, Pipe; 1904, Grant County Dist #3, 4935.85, Crusher Run; 1905, Sober Brothers, 2968.08, Native Material; 1906, Grant County Dist #3, 5093.70, Crusher Run; 1907, Irwin Trailer LLC, 920.00, Repairs; 1908, Ponca City Publishing Co. Inc, 36.00, Billing; 1909, Grant County Dist #3, 997.50, Crusher Run; 1910, AT&T, 89.00, Billing; 1911, Total Com Inc., 250.00, Billing; 1912, Dish Network, 47.98, Billing; 1913, Miller, Julia, 500.00, Tree Removal; 1914, Alcohol & Drug Testing Inc., 468.00, Drug Test; 1915, Johnston Enterprises, 145.00, Spray; 1916, Blackwell Auto Parts, 409.99, A/C Hose Crimper; 1917, Parker Pest Control, 124.00, Termite inspection; 1918, Take Ten Tire, 1154.97, Tire and mounts; 1919, Kelle Oil Company, 118.27, Tire               repairs; 1920, OK Natural Gas, 42.64, Gas service; 1921, Pioneer Hydraulics, 35.60, Parts; 1922, OK Natural Gas, 72.53, Billing; 1923, Jack Bowker Ford, 156.00, Parts; Jail Cash Fund: 219, Scott Hammack D.D.S., 155.00, Blanket; 220, Lowes Building Center, 28.42, Blanket; 221, Ross, Tom, 339.00, Juvenile

               Transports; Preservation Fee: 14, Merrifield Office Supply, 1175.00, Pre-punch paper;

               Reimburse: 18, Hobbs, Karen, 79.74, Meals; 19, Bonifield, Elizabeth D, 81.91, Meals; 20, Eisenhauer, Radena, 70.67, Meals; 21, Neodigita Inc, 480.00, COMPUTER SERVICE. 

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Schieber and seconded by Austin to adjourn (10:39 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

 

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Approved this 16th day of June, 2008.

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

 

(SEAL)

 

 

 

 

 

 

 

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