June 2, 2008

Newkirk, OK

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 2, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 30, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; District Attorney Mark Gibson; Mary Ramey, Kay County Court Clerk; Christy Kennedy, Kay County Treasurer; Steve Kelly, Kay County Undersheriff; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of May 27, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Jail Issues:  Undersheriff Steve Kelly reported the daily inmate count showing 127; May monthly average was 127. Kelly said the electrical problem is still not fixed.

 

DA Gibson mentioned the State CSSP program has been terminated effective June 30, 2008.

 

Citizen Butch Wolf, Newkirk, said he would like to see an attachment put on the deed associated with the land recently purchased to build the new jail.  He suggested to the commissioners an attachment stating the land could not be sold for 20 years and land could only be used for agriculture purposes.

 

Gibson said you can attach conditions to a deed when you purchase or sell but you can not just go in and start making changes.  He said the commissioners could pass a Resolution for guidelines but it would not be binding and would not be binding to future commissioners.

 

Austin and Schieber stated they are not comfortable putting stipulations on the deed.

 

Citizen Pat Branch questioned the commissioners about lease purchasing to buy land.

 

Austin said the land was purchased with a Lease Purchase Agreement through Eastman National Bank.  Austin said he has visited with First Assistant District Attorney Will Clark concerning wording on the deed and said Clark was suppose to be adding wording to the deed stating land was purchased on a Lease Purchase Agreement.

 

Ms. Branch questioned whether or not the jail must remain in the city limits and referenced Oklahoma Statutes Title 19 Section 401.

 

Gibson told Ms. Branch he will research the statute referenced and give her his opinion on that statute.

 

Road and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber talked about all the damage to the roads, bridges, etc. with the recent rains and the costs increases in asphalt.

 

Motion was made by Austin and seconded by Schieber approving Detention Services Agreement by and between Sequoyah Enterprises Inc. and the Board of Kay County Commissioners ($23.26 a day per child).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Contract by and between Canadian County Juvenile Detention Center and the Board of Kay County Commissioners ($19.31 a day per child).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

Motion was made by Schieber and seconded by Austin approving Pottawatomie County Regional Juvenile Detention Center and the Board of Kay County Commissioners ($20.39 a day per child).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Chairman Wilson to sign Agreement by and between the Board of Kay County Commissioners and Jill Kruse for remote terminal capabilities in the Assessor’s Office.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving re- appointment of Steve Austin as a Board Member to NODA Board of Trustees.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Renewal of Cooperative Agreement between U.S. Department of Agriculture APHIS – Wildlife Services Oklahoma Department of Agriculture, Food & Forestry and Kay County Board of County Commissioners for FY 08/09 (July 1, 2008 to June 30, 2009) with each commissioner paying one-third of the cost out of Highway Maintenance and Operation.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Chairman Wilson signing Reimbursement for Election Board Secretary Salary for the month of May 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to deposit:  Res#7, 8-220, General Government Benefits-Workmen Compensation G2300-73-$23,301.00 Pro rata distribution calculated on what Kay County paid in total premiums to the ACCO-SIF Workman’s Compensation Program for the last three policy terms beginning in the 2005/06 FY policy term; Res#7, 8-221, Emergency Management Agency (EMA)-$4,031.75, 1st qtr. Expenses for Oct. through Dec. 2007; Res#7, 8-222, EMA-$4,031.75, 2nd qtr. Expenses for Jan. through Mar. 2008; Res#7, 8-223, EMA-$3,335.98, ACCO insurance claim Emergency Management vehicle; Res#7, 8-224, Highway D#2-$298,414.35, BIA, Kaw Tribe-Wolf Creek Partial Pay Contract#CTB07T81036.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$261,277.04; Highway D#2-$298,414.35; Sheriff’s Jail-$15,515.82; Sheriff’s Service Fee-$14,655.79; Emergency Management Agency-$8,063.50; Emergency Management Agency-$3,335.98.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations:  Visual Inspection Maintenance-$3,294.49 to Personal Service; Treasurer Part time-$833.62/Travel-$68.24/Maintenance-$12.38-Total $914.24 to Personal Services; Election Board Maintenance-$2,080.95 to Part time-$310.88 and Personal Service-$1,770.07; Election Board Travel-$15.16 to General Government Travel; Drug Court Contract Services-$3,500.00 to Travel.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber Tabling action on Bid#2008-35 Janitorial Services for Department Human Services building.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving certifications on county road mileages with corrections. Mike Andrews with Oklahoma Department of Transportation (ODOT) presented commissioners a data base describing all county roads, grid, mileage, surface type, code values and what formula ODOT uses to calculate certifications.  Discussion was briefly made concerning annexations between city/county.  Mr. Andrews went over Kay County map with commissioners to check boundaries, etc. corrections were made.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin Tabling action on six month bids for commonly used items.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Unscheduled public appearances:  Caleb Stone with National Resource Conservation Services reported to commissioners that rains were not severe enough to get a President Declaration to receive funding.  Stone suggested other avenues for commissioners to use to receive support.

 

Motion was made by Austin and seconded by Schieber approving Special Payroll with warrant to be released on June 3, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

               2007-2008 Cert.Fee: 48, Merrifield Office Supply, 8.70, OFFICE SUPPLIES; 49, Merrifield Office Supply, 82.96, OFFICE SUPPLIES; 50, Merrifield Office Supply, 186.09, OFFICE SUPPLIES; 51, Merrifield Office Supply, 28.60, OFFICE SUPPLIES; EMA: 137, Staples, 79.99, Antivirus; 138, Allegiance Communications, 21.05, Cable Service; 139, AT&T, 59.00, Phone bill; 140, Kay County,

               440.00, Workers Comp; General: 2576, OGrady, John D, 1571.34, Payroll; 2577, Payroll Tax Account, 398.01, Payroll; 2578, Kay County, 176.00, Workers Comp; 2579, Jack Bowker Ford, 427.30, Blanket; 2580, Goodyear Store, 1372.54, Blanket; 2581, G K Tires, 490.00, Blanket; 2582, Fleetcor Technologies, 5506.66, Blanket; 2583, Page Plus Inc., 155.05, Blanket; 2584, Sweeper Metal, 992.13, Repairs; 2585, Goodyear Store, 348.00, Tires & Mounts; 2586, Ponca

               City News, 354.04, Publication; 2587, Newkirk Herald Journal, 338.94, Publication; 2588, Houser Hardware, 185.00, Water Heater; 2589, Holts Toner Source, 290.00, Toner Cartridges; 2590, Lowes Building Center, 56.82, Janitorial Supplies; 2591, Clearwater Enterprises, 3463.65, Gas

               Usage For Courthouse/Det Center; 2592, Oklahoma Natural Gas, 345.50, Gas delivery; 2593, State Auditor & Inspector, 13798.36, Audit Expense; 2594, Merrifield Office Supply, 164.95, Copy Paper; 2595, Quality Water Service, 29.25, Water & Cooler Rent; 2596, Ringgold, Stephanie, 101.00, Mileage; 2597, Galaxie Business, 229.27, Copier contract; 2598, AT&T, 1012.99, Phone bill; 2599, City of Newkirk, 6745.92, Electric Service; 2600, Reese, Tammy, 98.98, Mileage;

               Health: 390, Paper Thermometer Co., 74.00, Thermolabels; 391, Merrifield Office Supply, 60.70, File folders; 392, Ponca City Utility Authority, 1122.42, Electric & Water Usage; 393, Dolphin Capital Corp., 50.00, Postage Equip Rental; 394, AT&T, 423.11, Phone Service; 395, Centerpoint Energy Arkla, 43.96, Gas usage-Blackwell; 396, Ponca City News, 84.00, Subscription renewal;

               Highway: 1867, Kay County, 3896.00, Workers Comp; 1868, Kay County, 3769.00, Workers Comp; 1869, Kay County, 4678.00, Workers Comp; 1870, Farm Plan, 261.03, Blanket; 1871, O Reilly Auto Parts, 295.99, Blanket; 1872, Interstate Batteries, 161.90, Blanket; 1873, Blackwell Auto Parts, 288.25, Blanket; 1874, Cintas, 748.60, Blanket; 1875, Evans & Associates, 8077.75, Road project; 1876, Staples, 174.98, GPS Unit; 1877, Munn Supply Inc., 320.00, Rental; 1878, Certified Laboratories, 288.40, Engine Coolant; 1879, Dub Ross Co. Inc., 3399.66, Pipe; 1880, Okla. Dept. of Transportation, 52414.42, Lease Purchase Payoff; 1881, Kellpro Computer, 2326.10, Network Support; 1882, Farm Plan, 1118.52, Oil; 1883, Take Ten Tire, 2246.80, Tire and mounts; 1884, Cross Oil, 18722.40, Fuel; 1885, Sonny Cannon Auto Plaza, 38.79, Parts; 1886, Farm Plan, 386.80, Parts; 1887, AllTel, 57.36, Billing; 1888, Blackwell Coop, 161.25, Herbicide; 1889, Ponca City Utility Authority, 451.41, electric bill; 1890, Dish Network, 16.99, Satellite service; 1891, Schieber, Dee, 74.74, Mileage; Jail Cash Fund: 213, Allegiance Communications, 39.38, Blanket; 214, Walmart Community, 196.52, Blanket; 215, Health Professionals, 12253.23, Blanket; 216, Great America Leasing Corp., 343.07, Blanket; 217, Superior Plumbing, 80.00, Repairs; 218, Ernst, Trinity, 150.00, Female Juvenile Transport; LEPC Grant Cash Fund: 7, Arbys, 79.26, Lunch;

               Lien Fee: 30, S T C, 217.12, Copier maintenance; PBA: 30, Caskey Pest Control, 44.00, Blanket;

               Serv.Fee: 216, Superior Plumbing, 204.50, Repairs; 217, Ford Refrigeration Service, 155.00, Repairs; 218, Welborn Electric Co., 1264.80, Repairs; 219, Imperial Systems Inc., 561.40, Circuit boards; 220, Sirchie Finger Print Labs, 234.99, fingerprint supplies; 221, Law Enforcement System Inc., 265.00, Ok Citation Books; Drug Court: 23, Redwood Biotech, 1020.00, Drug test kits

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

 

 

There being no other business, motion was made by Schieber and seconded by Austin to adjourn (10:39 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

 

 

 

 

 

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Approved this 9th day of June, 2008.

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

 

(SEAL)

 

 

 

 

 

 

 

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