May 27, 2008

Newkirk, OK

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, May 27, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 23, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; Mary Ramey, Kay County Court Clerk; Christy Kennedy, Kay County Treasurer; Judy Barnes, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of May 19, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Jail Issues:  Undersheriff Steve Kelly reported the daily inmate count showing 129.  Kelly said the recreational room flooded, the east end electrical system shut down and the felony pod doors, maximum pod doors and slider doors are malfunctioning and randomly opening.  Kelly said an electrician worked most of the night but was not able to correct the problems; electrician will return at a later time.  Kelly said two jailers have quit and currently they only have eight jailers.

 

Wilson told the Sheriff he may need to contact Osage County to obtain part time help. 

 

Motion was made by Schieber and seconded by Austin to recess regular meeting to enter into Kay County Home Finance Authority meeting (9:11 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber to reconvene into regular meeting (9:15 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Road and Bridge Projects, CED#8:  Schieber, District#1 Commissioner, instructed Wilson and Austin to take pictures of damaged roads and bridges, etc., need to mark GPS and keep good records to report damages to FEMA.  Schieber mentioned HB 2381 passed, Emergency Transportation Revolving Fund securing $25 million dollars in funding for commissioners.

 

Motion was made by Schieber and seconded by Austin approving Chairman Wilson to sign Memorandum of Agreements between the Kay County Health Department and the following:  Ponca City Public School District; Newkirk Public School District.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Chairman Wilson to sign Contracts between the Kay County Health Department and the following:  Carol Rickards; Laboratory Associates, Inc.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Chairman Wilson to sign Agreement between the Kay County Health Department and Throop Lawn Care.   Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Contract between Western Plains Youth & Family Services, Inc. and Board of Kay County Commissioners. 

Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Chairman Wilson to sign Agreement between the Board of Kay County Commissioners and Tonya Treat for remote terminal capabilities in the Assessor’s Office.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Contract for Labor between the Board of Kay County Commissioners and Dennis Schneeburger to maintain grass and trees on property owned by Kay County.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Austin to approve Project Agreement with Natural Resources Conservation Service for Kay County 216 Stream Bank Stabilization in District#3.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber to go out on bid for Peckham Fire Department on a truck bed.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Commissioner Austin mentioned he has received several complaints about employees parking in the 30 minute and 2 hour parking spaces.  Austin said he will be drafting a letter encouraging employees not to park in those designated areas that are intended for visitation parking.

 

Motion was made by Schieber and seconded by Austin approving Resolutions to deposit:  Drug Court - $9,562.50 for March, April & May, 2008; General Government Benefits Workmen Compensation-$13,061.00.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Drug Court-$9,562.50.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber, upon recommendation from Lisa Cardiff, Administrative Programs Officer, Kay County Health Department accepting the following bids for the Health Department:  Bid#2008-20 for Medical Supplies was awarded to Moore Medical, lower bidder for items submitted/Bid#2008-21 for Janitorial Services was awarded to Ancon Services, Inc. for $1975.00 ($1525.00 Ponca City and $450.00 Blackwell).  Ancon Services, Inc. was the only vendor who submitted a bid.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

There were no public appearances made.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

               2007-2008 Cert. Fee: 47, Holts Toner Source, 1691.55, Ink Cartridges; General: 2547, Ford Refrigeration Service, 675.50, Repairs; 2548, Ford Refrigeration Service, 2000.00, Blanket; 2549, United Linen, 134.35, Blanket; 2550, Ponca City News, 208.85, Blanket; 2551, Houser Hardware, 433.88, Blanket; 2552, Ponca City News, 223.55, Blanket; 2553, USPS Disbursing Officer,

               2369.00, Rent; 2554, Staples, 110.98, OFFICE SUPPLIES; 2555, Merrifield Office Supply, 68.48, Copy Paper; 2556, Southwest Business Products, 48.00, Tape; 2557, OSU Bursar, 4021.48, Computers; 2558, Ford Refrigeration Service, 6370.00, A/C Compressor Unit; 2559, Supply First, 900.00, JANITORIAL SERVICE; 2560, Eastman National Bank, 486.46, Lease Purchase Payment; 2561, Merrifield Office Supply, 556.81, Copy Paper; 2562, Southwest Business Products,

               225.89, OFFICE SUPPLIES; 2563, Cool Rush Water & Ice, 22.48, Water; 2564, Kay Office Equipment, 146.36, Mint. Agree. For copier; 2565, Carter Hall, 468.97, Juvenile Detention; 2566, Eastern Okla. Youth Services, 2743.50, Juvenile Detention; 2567, Canadian County Juvenile

               Center, 579.30, Juvenile Detention; 2568, Sac & Fox Juvenile Detention, 633.30, Juvenile Detention; 2569, Youth Services of Bryan Co., 851.15, Juvenile Detention; 2570, AT&T Mobility, 62.65, Wireless Service; 2571, Cool Rush Water & Ice, 22.48, Water & Cooler Rent; 2572,

               Zee Medical Inc., 130.35, Medical Supplies; 2573, Tom E. Carsick, 1000.00, Contract Labor; 2574, Jones, Donald, 1500.00, Contract Labor; Health: 379, Oklahoma Correctional Industries, 555.50, File Cabinet; 380, J & P Supply, 413.17, Paper Products; 381, Tolland Heating & Air, 38.00, Labor; 382, Holts Toner Source, 94.95, Toner; 383, McDonald Electric, 92.00, Labor; 384, Stillwater Typewriter, 55.71, Monthly Mint & Overage; 385, Carol Richards, 137.50, Nursing; 386,

 

 

AT&T Long Distance, 42.98, Long distance; 387, AT&T Long Distance, 112.53, Long distance; 388, ANCO Services, 1945.00, JANITORIAL SERVICE; 389, OK Natural Gas, 167.22, Gas usage For Ponca; Highway: 1826, Southwest Truck Parts, 487.29, Blanket; 1827, Blackwell Auto Parts, 247.51, Blanket; 1828, Apace-Oklahoma Inc, 6312.81, Road rock; 1829, 7 Mile Mine LLC, 763.35, Road rock; 1830, Road safe Traffic Systems Inc., 120.00, Barricade Rental; 1831, Faith, J.C., 315.00, Sand; 1832, Mike Redding, 498.00, Shale; 1833, Budget Pest Control, 1350.00, Termite Treatment; 1834, Mitchell Crane, 1432.19, Parts; 1835, 7 Mile Mine LLC, 5942.94, Crusher Run; 1836, Evans & Associates, 113785.17, Asphalt; 1837, Warren Power & Machinery, 1713.60, Grader Blades; 1838, McDonald Electric, 276.00, LABOR AND MATERIALS; 1839, Merrifield Office Supply, 43.67, OFFICE SUPPLIES; 1840, Power Plan, 315.00, Parts; 1841, Cross Oil, 7538.31, Diesel Fuel; 1842, 7 Mile Mine LLC, 333.64, Road rock; 1843, Filter Care Of Missouri, 29.05, Filter Service; 1844, Cross Oil, 11125.32, Gasoline; 1845, Cross Oil, 14968.06, Fuel; 1846, AT&T, 117.49, Telephone Service; 1847, OK Natural Gas, 83.44, Gas service; 1848, Keeler Equipment Sales, 250.00, Tool Box For Truck; 1849, Oust University Mailing Service, 10.00, Right Of Way Packet; 1850, McDonald Tire Service, 252.00, Tire Mount & Repair; 1851, Sherwin-Williams Company, 103.98, Paint; 1852, Eastman National Bank, 9640.77, Lease Purchase Payment; 1853, Security National Bank, 1115.79, Lease Purchase Payment; 1854, Welch State Bank, 1536.00, Lease Purchase Payment; 1855, Eastman National Bank, 9470.45, Lease Purchase Payment; 1856, John Deere Credit, 1904.75, Lease Purchase Payment; 1857, Okla. Dept. of Transportation, 950.56, Lease Purchase Payment; 1858, John Deere Credit, 1801.73, Lease Purchase Payment; 1859, Okla. Dept. of Transportation, 1101.67, Lease Purchase

               Payment; 1860, AT&T, 78.92, Telephone Service; 1861, AT&T Long Distance, 44.20, Long distance; 1862, Center point Energy Arcola, 112.12, Gas service; 1863, City of Blackwell, 335.01, Electric & Water Usage; 1864, Bal Incorporated, 10000.00, Engineering; 1865, Brawley Engineering, 5600.00, Engineering; 1866, Schieber, Dee, 135.34, Mileage; Jail Cash Fund: 211, U.S. Foodservice, 7571.50, Blanket; 212, U.S. Foodservice, 590.35, Blanket; Lien Fee: 29, Ponca City News, 191.75, Blanket; PBA: 29, Clemons, Jane, 650.00, JANITORIAL SERVICE; PBA HEALTH: 3, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 215, Emblem Enterprises Inc., 384.79, Patches; Drug Court: 21, Redwood Biotech, 40.45, Drug Test; 22, Redwood Biotech, 937.50, Drug test kits

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Austin and seconded by Schieber Tabling Bid#2008-35 Janitorial Services for Department Human Services building.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn (10:08 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

**************************************

 

Approved this 2nd day of June, 2008.

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

ATTEST:

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

 

(SEAL)

 

****************************************