May 12, 2008

Newkirk, OK

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 12, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 9, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; Will Clark, Assistant District Attorney; Judge Dee Boyd, Mary Ramey, Kay County Court Clerk; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Carol Kellum, Kay County Election Board; Larry Klumpp, OSU Extension; Dennis Bonewell, Emergency Management Charles Abbott, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Patsy Leyva, Deputy Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of May 5, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin authorizing Chairman to sign March 2008 Oklahoma Juvenile Affairs Detention/Transportation Claim in the amount of $3,998.43. Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Judge Boyd discussed with Board the repairs needed because of water damages in Courtroom A & Courtroom/office space on the third floor of the courthouse.  Supreme Court needs figures for FY 08/09 and Judge suggested the County obligate 1/3 of the cost with the Court picking up the other 2/3.  Boyd further reported that Sooner Construction had given their estimate on the repairs and that two other estimates will be needed.  Schieber asked if the cost of the roof repairs of $57,000.00 would be considered and Judge Boyd said that he would put that in his letter to the Supreme Court when requesting funding.  Schieber motioned and Austin seconded to set a cap of $4000.00 on the third floor repairs.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Judge Boyd recommended that the Lease Agreement between the United State Postal Service and Kay County be approved for the FY 08/09 at an annual rate of $51,600.00 payable at a monthly rate of $4,300.00 with a 60 day out for either party.   Motion made by Austin and seconded by Schieber authorizing Chairman to sign.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Dan McMahan, Attorney for Blackwell Industrial Authority explained section by section the Resolution approving and adopting the Joint Master Project Plan relating to the Blackwell Industrial Park; approving and adopting the first supplemental project plan relating to Increment District Number One, Kay County, Oklahoma; ratifying and confirming actions, recommendations and findings; designating and adopting Master District Boundaries; designating and adopting Project Area and Increment District Boundaries; identifying district as “Increment District No. One, Kay County, Oklahoma”; establishing “Increment District No. One, Kay County, Oklahoma”; adopting certain findings; apportioning incremental ad valorem revenues; creating the Oklahoma Ethanol Increment District Apportionment Fund; designating the Blackwell Industrial Authority (The “Authority”) as the public entity to carry out and administer the Joint Master Project Plan and authorizing The Authority to make minor plan amendments; authorizing the authority to issue tax apportionment bonds or notes; designating the Chairman of the Blackwell Industrial Authority as the person in charge of the administration of the plan; providing for severability; declaring an emergency and waiving the  second reading of the Resolution and containing other provisions relating thereto.  McMahan advised Board that the City of Blackwell has approved the Resolution and recommends that Kay County do the same.  Assistant District Attorney Will Clark advised Board that the County has no liability where this Resolution is concerned, that it is strictly policy.  Schieber motioned and Austin seconded authorizing the Chairman to sign the Resolution.  Motion carried:  Schieber, aye; Austin, aye, Wilson, aye. (Resolution#7, 8-216)

 

Jail Issues:  Undersheriff Steve Kelly reported the daily inmate count showing 118. DOC has been called and some should be picked up shortly.  Kelly also informed Board that Saturday the slider doors were stuck and that Sunday’s open house had fourteen (14) to tour but could not because of the problems.  Electrician was called and the circuit boards were replaced.  Kelly advised that about four of the boards needed to be order at a cost of $514, Sheriff’s Department will be taking care of this expense, but may need help with electrician’s bill will advise later on. Van Hoesen said that the people who showed up for the tour were shown the plans for the new Jail.

 

Austin recommended that the Sheriff’s Department notify the County Clerk and she will notify the Commissioners if and when there is any kind of escape, so that the road crews can be notified to be on the look out for these people since the back roads are probably the path that they will take.  Sheriff agreed to notify the County Clerk so Highway Districts could be notified.

 

Road and Bridge Projects, CED#8:  Schieber, District#1 Commissioner, reported that there is a possibility that funding for up to $150,000.00 ($50,000.00 per District) could be available for sign placement annually.  Schieber will apply for the funding and revisit later if funds are available.

 

Motion was made by Austin and seconded by Schieber to approve going out for bid for Janitorial Services to the Department of Human Services Building (DHS) Inside and Out.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

After confirmation from the District Attorney, Motion was made by Schieber and seconded by Austin correcting reference of FY 07/08 to FY 08/09 on Bids for Janitorial & Medical Supplies for Kay County Health Department referenced in minutes of May 5, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber noting and approving the 2008 April Monthly Reports:  Public Health and County Clerk.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin authorizing District#1 Commissioner Schieber to sign and fax back to Oklahoma Emergency Management the photo copies of the FEMA Reimbursement checks re:  FEMA-1712-DR-OK, PW#77 Ver. 0

Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Resolution#7, 8-213 to use the Form No. 313 when reimbursing funds to General Government for repairs done on the Kay County Detention Facility, this being a better paper trail for the funding.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to deposit:  Res#7, 8-214, Highway-$7,045.89, FEMA Reimbursement and Res#7, 8-215, Public Building Authority-$1,408.84, May 2008 Rent.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Preservation Fee-$4,590.00; County Clerk Lien Fee-$2,462.50; Highway-$7,045.89; PBA Health-$1,345.89 and PBA-$1,408.84.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  County Clerk Maintenance-$24.55/Purchasing Personal Services-$95.92/Purchasing Travel-$581.57/Purchasing Maintenance-$58.82/Data Processing Personal Services-$125.60/Data Processing Travel-$484.03/Data Processing Maintenance-$197.15 Total-$1,567.64 to County Clerk Personal Services.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber after consulting with Peckham Fire Department accepting the Bid#2008-19 Ford Super Duty Chassis Truck Bed from Unruh Fire, Inc for $33,750.00 with the REAP Grant being for $22,000.00 and the Fire Department footing the additional $11,750.00.  Reasoning for using Unruh, and not the lowest bid being that the previous truck bed was also purchased from Unruh and all parts will match.  Austin will get letter from Peckham Fire Department and place in bid file as to why Unruh Fire was accepted.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

There were no public appearances made.

 

Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

               2007-2008 Cert.Fee: 45, AT&T, 134.00, Billing; EMA: 128, Kay County, 440.00, Workers Comp;

               General: 2351, Kay County, 176.00, Workers Comp; 2352, Rogers Oil Co., 117.86, Blanket; 2353, Bankers Credit Card Service, 582.35, Blanket; 2354, Take Ten Tire, 848.64, Blanket; 2355, Jack Bowker Ford, 1045.90, Replaced Steering Column; 2356, Northwest District CODA, 150.00, CODA Registration Fees; 2357, Take Ten Tire, 515.05, Alternator repairs; 2358, Rhyne, Mary L., 113.89, Travel; 2359, Klumpp, Larry, 537.32, Travel; 2360, Sproul, Ryan, 458.04, Travel; 2361, First Christian Church, 40.00, Polling place rent; 2362, Church of Christ, 40.00, Polling place rent; 2363, First Christian Church, 40.00, Polling place rent; 2364, First Baptist Church, 40.00, Polling place rent; 2365, First United Methodist Church, 40.00, Polling place rent; 2366, Masonic Lodge, 40.00, Polling place rent; 2367, Consolidated School, 40.00, Polling place rent; 2368, Christs Church, 40.00, Polling place rent; 2369, Peckham Christian Church, 35.00, Polling place rent; 2370, Nardin Methodist Church, 25.00, Polling place rent; 2371, Enterprise School, 40.00, Polling place rent; 2372, St Johns Lutheran Church, 35.00, Polling place rent; 2373, Kildare School, 5.00, Polling place rent; 2374, Presbyterian Church, 30.00, Polling place rent; 2375, Pioneer Christian Church, 40.00, Polling place rent; 2376, Christian Life Church, 40.00, Polling place rent; 2377, Ranch Drive Vol. Fire Dept., 40.00, Polling place rent; 2378, Victory Worship Center, 40.00, Polling place rent; 2379, First Church of God, 40.00, Polling place rent; 2380, PM Patches Quilters Guild, 40.00, Polling place rent; 2381, St. Marys Parish Center, 40.00, Polling place rent; 2382, New Creation Christian Fellowship, 40.00, Polling place rent; 2383, Providence Baptist Church, 40.00, Polling place rent; 2384, Northeast Baptist Church, 25.00, Polling place rent; 2385, Westminster Village, 35.00, Polling place rent; 2386, Gregg Storage Warehouse, 378.00, Polling place rent; 2387, Pameticky, Terri K, 100.00, Polling place rent; 2388, Osage County Det. Center, 1109.05, Juvenile Detention; 2389, Carol Sheid, 70.00, Election officials; 2390, Howard, Jason Randol, 50.00, Polling Place Assistance; 2391, Frances Davis, 70.00, Election officials; 2392, Frances Davis, 30.30, Election          Day Travel; 2393, Leaming, Colton, 330.00, Test machines; Health: 362, Parker Pest Control, 178.00, Pest Control; 363, Merrifield Office Supply, 329.90, Copy Paper; 364, Four Seasons Lawn Care, 70.00, Lawn Care; 365, Ponca City Utility Authority, 933.47, Electric Usage; 366, Rose Ann McChristian, 20.20, Travel; 367, Richards, Mary, 20.20, Travel; 368, June Fetters, 20.20, Travel; Highway: 1715, Kay County, 3896.00, Workers Comp; 1716, Kay County, 3769.00, Workers Comp; 1717, Kay County, 4678.00, Workers Comp; 1718, Kelle Oil Company, 551.88, Blanket; 1719, Cintas, 546.73, Blanket; 1720, Kelle Oil Company, 2932.85, Blanket; 1721, Take Ten Tire, 273.23,                Blanket; 1722, Southwest Truck Parts, 496.77, Blanket; 1723, Total Com Inc., 250.00, Billing; 1724, Dish Network, 47.98, Billing; 1725, AT&T, 89.00, Billing; 1726, Waste Connections Inc, 86.99, Billing; 1727, 7 Mile Mine LLC, 5951.82, Crusher Run; 1728, OK Natural Gas, 61.28, Gas service for shop; 1729, OK Natural Gas, 146.40, Billing; 1730, Kelle Oil Company, 693.00, Oil; 1731, Rural Water District #3, 43.61, Water; 1732, Schieber, Dee, 107.06, Mileage;

               Jail Cash Fund: 194, Roto-Rooter Service, 140.00, Blanket; 195, Caskey Pest Control, 63.00, Blanket; 196, Great America Leasing Corp., 343.07, Blanket; Serv.Fee: 198, Welborn Electric Co., 203.00, Electrical Work; Drug Court: 18, Ball Trophy & Engraving Co., 35.00, Plaques; 19, Rumbo, Deborah, 3440.25, Contractual Services

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn (10:14 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

 

 

 

 

 

 

 

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Approved this 19th day of May, 2008.

 

 

 

 

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

 

(SEAL)

 

 

 

 

 

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