April 21, 2008

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 21, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 18, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; Mark Gibson, District Attorney (DA); Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of April 14, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 128.

 

DA Mark Gibson mentioned the inmate count is higher on Monday than the rest of the week and some will get bonded out.

 

Undersheriff Kelly spoke briefly about the fire alarm system.

 

Motion was made by Schieber and seconded by Austin approving Agreements between the Board of County Commissioners and ‘Subscribers’ listed below allowing remote terminal capabilities with the Assessor’s Office:  Guy Engineering, Inc.  Motion carried:  Schieber aye; Austin, aye; Wilson, aye.

 

Road and Bridge Projects:  Schieber said he was meeting with the Circuit Engineering District (CED) No. 8 to pick engineers to work with in the future.

 

Schieber asked DA Gibson what action the commissioners could take against surveyors digging holes on asphalt roads and not patching them.  Gibson said he would need to check into the situation and see what can be done.

 

Motion was made by Wilson and seconded by Austin approving Road Crossing Permit #08-28 to install a buried fiber optic cable by boring and trenching, location NE4 S25 T28N R2W then east to the SW4 of S19 T28N R1W.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Schieber said he would go out for phone quotes for a bid on Round-up and right-of-way spraying.

 

Motion was made by Schieber and seconded by Austin to assist a local family $350.00 for burial assistance.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving acknowledgement of Public Authority responsibility Ponca Tribe of Oklahoma, Kay County & BIA, adding roads used by the tribes to their inventory that are outside of their perimeter.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin to Table action on Sheriff Department’s budget.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Cooperative Agreement between BIA and Kay County-road maintenance $650,000.00 three miles of Highland Avenue and three miles of “S” Street.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber to go out for bid for Ford Super Duty Chassis truck bed for the Peckham Fire Department.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Resolution to Dispose of Equipment:  Assessor’s Office, Serial#5G741120MD County #H-205-06 Hewlett Packard Scan Jet 5P, junked.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to deposit (with noted corrections to Res#7, 8-205):  Res#7, 8-202, highway D1-$138,081.43, H3101-58 Ponca Tribe Project; Res#7, 8-203, General Fund-$25,105.00 reimbursement to County General Ref. PO#1707 to Watch Guard (Camera systems for patrol units); Res#7, 8-204, Highway D2-$500.00 Road Crossing Permit#08-27; Res#7, 205, Highway, D1-$4,140.00, D2-$65,136.00, D3-$4,140.00 these amounts are corrected amounts from what agenda read because money for the mower should have just gone to D2 instead of splitting with D1 & D3; Res#7, 8-206, Highway, D1-$47,679.00, D2-$1,380.00 for sale of equipment at Statewide Surplus Auction in Elk City, Res#7, 8-207, Highway, D3-$27,370.00 for sale of equipment at Statewide Surplus Auction in Elk City, Res#7, 8-208, Highway, D1-$8,077.75 Highland Ave., project per agreement Evans & Associates.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Preservation Fee-$4,705.00; County Clerk Lien Fee-$2,906.00; Visual Inspection Reimbursement-$1,187.05; Highway D#1-$138,081.43.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  General Government Maintenance & Operation-$924.95 to Capital Outlay; OSU Contract Service-$10,000.00 to Capital Outlay (upgrading computers).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

No public appearances were made.

 

Motion was made by Austin and seconded by Schieber approving Payroll with warrants to be released on April 29, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber to Table bids on courthouse roof pending inspection of other projects done by bidders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 Cert.Fee: 41, Kennedy, Christine, 132.82, Travel; EMA: 117, USA Mobility Wireless, 124.47, Paging services; General: 2156, Ponca City News, 14.82, Blanket; 2157, Houser Hardware, 176.76, Blanket; 2158, Ponca City News, 677.40, Blanket; 2159, Allegiance Communications, 21.05, Cable; 2160, J & P Supply, 162.20, Cleaning supplies; 2161, J & P Supply, 17.10, Stripper pads; 2162, Staples, 149.98, Digital Voice Recorder; 2163, Meno Ampride, 55.01, Gasoline; 2164, J & P Supply, 105.74, Janitorial Supplies; 2165, J & P Supply, 152.64, Floor stripper; 2166, J & P Supply, 106.40, Floor wax; 2167, Craig Co. Detention Center, 162.89, Juvenile Detention; 2168, Youth Services of Bryan Co., 909.85, Juvenile Detention; 2169, Sac & Fox Juvenile Detention, 316.65, Juvenile Detention; 2170, AT&T Mobility, 10.51, Cell phone bill;

                2171, Ok Employment Security Commission, 416.75, Unemployment; 2172, Rhyne, Mary L., 580.25, Travel; 2173, Supply First, 900.00, JANITORIAL SERVICE; 2174, County Clerks & Deputies Assoc., 50.00, County Clerk's School; 2175, Kay Office Equipment, 28.37, Maint.

                agree. for copier; 2176, Anderson Funeral Home, 350.00, Burial Assistance; Health: 341, J & P Supply, 120.95, Paper towels; 342, Pearson, 158.10, Forms; 343, Moore Medical Corp., 153.60, Sharps Containers; 344, City of Blackwell, 279.90, Electric for Blackwell; 345, AT&T, 209.52, Phone Service; 346, AT&T Long Distance, 54.23, Long distance; 347, AT&T Long Distance, 110.96, Long distance; 348, Outpatient Surgical Center, 12.00, sterilization services; 349, ANCO Services, 1945.00, JANITORIAL SERVICE; 350, Language Line Services, 292.90, Language Line Service; 351, AT&T Mobility, 100.68, Cell phone bill; Highway: 1565, Brandts, 245.73, Blanket; 1566, O Reilly Auto Parts, 297.44, Supplies; 1567, Munn Supply Inc., 89.15, Welding supplies; 1568, Blackwell Auto Parts, 232.67, Parts & supplies; 1569, Southwest Truck Parts, 1474.39, Blanket; 1570, Roadsafe Traffic Systems Inc., 124.00, Barricade Rental; 1571, APAC-Oklahoma Inc, 1295.05, Crusher Run; 1572, G & C Concrete Co., 4665.24, Rock Hauling; 1573, Grant County Dist #3, 4996.60, Crusher Run; 1574, Biltmore Hotel, 134.00, Lodging For ACCO Conf.; 1575, Biltmore Hotel, 134.00, Lodging for ACCO conf.; 1576, HSBC Business Solutions, 219.07, Tools; 1577, Dub Ross Co. Inc., 2357.85, Culvert; 1578, Axle Wheel Aligning, 106.94, Align & balance; 1579, Horne Oil Company, 1265.55, Oil; 1580, Kay Office Equipment, 71.25, Service call; 1581, Starr Lumber Co., 126.14, Lumber; 1582, North Central Rebuilders, 62.00, starter repairs; 1583, Power Plan, 1050.00, Parts; 1584, Walmart Community, 39.87, PROPANE; 1585, Centerpoint Energy Arkla, 213.01, Gas bill; 1586, APAC-Oklahoma Inc, 1895.24, Road rock; 1587, APAC-Oklahoma Inc, 759.53, Crusher Run; 1588, Edwards Canvas, 143.80, Tarps; 1589, 7 Mile Mine LLC, 5998.56, Crusher Run; 1590, Airgas Mid-South Inc., 372.67, Welding torch set; 1591, Blackwell Coop, 204.25, Herbicide; 1592, Kay Electric Cooperative, 301.66, Billing; 1593, John Deere Credit, 1904.75, Lease Purchase Payment; 1594, John Deere Credit, 1801.73, Lease Purchase Payment; 1595, Eastman National Bank, 20409.33, Lease Purchase Payoff; 1596, Schieber, Dee, 74.74, Travel; Jail Cash Fund: 183, Ringgold, Stephanie, 168.00, Juvenile Transports; 184, Berry Jr, Charlie J, 66.00, Juvenile Transports; 185, Ernst, Matthew D, 282.00, Juvenile Transports; 186, Fink, Rachel, 114.00, Juvenile Transports; 187, Barnard, Cole J, 270.00, Juvenile Transports; PBA: 26, McDonald Electric, 191.00, LABOR AND MATERIALS;

                Drug Court: 17, NADCP, 2750.00, Registration           

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn (10:27 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

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Approved this 28th day of April, 2008.

 

 

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

 

(SEAL)

 

 

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