April 7, 2008

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 7, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 4, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order. Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; Jennifer Layton, Assistant District Attorney; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Kellum, Kay County Election Board; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of March 31, 2008. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Jail Issues: Undersheriff Steve Kelly said the inmate count was 129; the average inmate count for March was 125. Kelly said SimplexGrinnell did a Report of Inspection dated March 21, 2008, on the Fire Sprinkler System listing the fire protection system deficiencies. SimplexGrinnell gave the Sheriff’s Department a proposal and contract on the cost to provide material and labor to correct all impairments listed in the inspection report; the cost to complete the scope of work was $4,650.13.

Sheriff Van Hoesen said Captain Justin Parker is moving and as of Monday, April 14, 2008, after completing his training, Bill Gross will officially be named as Captain.

Motion was made by Schieber and seconded by Austin approving upon District Attorney Gibson’s approval, the Lake Deputy Patrol Contract, May 8, 2008 through September 1, 2008. Kelly said the only changes to the contract included a one dollar per hour increase in salary to help cover expenses due to the price of fuel. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Motion was made by Austin and seconded by Schieber approving to go out for bid to sell 2003 Ford Crown Victoria, Sheriff Department. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Motion was made by Schieber and seconded by Austin noting the following March 2008 Monthly Reports: Treasurer’s office; County Clerk’s office. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Motion was made by Austin and seconded by Schieber approving the following Road Crossing Permits, Dist#2: Permit 08-25, J Butler, 1000 W. 8^th, Newkirk, boring under road for sewer line; Permit 08-26, SemCrude, Emergency Pipeline Repair, 800 ft East ‘S’ Street and Dry Road, cutting road. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Road and Bridge Projects, Circuit Engineering District No. 8: Schieber mentioned permitting in order to keep track of contractor repairing roads because of the trouble getting pot holes fixed.

Austin spoke about the Bridge on Longwood Road and said it is basically finished but needed to haul rock and needed grass. Austin mentioned black topping road to South Wind Casino.

Schieber mentioned a grant applied for two years ago to repair three miles of road. The grant was around $1 million and should be available May 15, 2008.

Motion was made by Austin and seconded by Schieber approving the following forms for County Project Number CB-136D(167) J/P Number 25289(04) to rebuild a bridge in Dist#2: Certification and Affidavit; Resolution Number 7, 8-197; ODOT Form 324a Account #103. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Motion was made by Schieber and seconded by Austin accepting the highest bid from Samuel Warner in the amount of $1,000.00 on sale of County Property acquired at resale on Lot 24, Block 19, Edwards Addition, Ponca City. Motion carried: Schieber, aye; Wilson, aye; Austin, aye.

Motion was made by Austin and seconded by Schieber approving authorization of persons to sign all contracts and related documents issued to Contractor by NODA and to sign all fiscal and record keeping documents on behalf of the Contract: Contract – Rural Economic Action Plan (R.E.A.P.)-authorized personnel include: purchasing and receiving agent in County Clerks office; Tammy Reese, Kay County Clerk and the Board of Kay County Commissioners. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Dispose of Equipment: Res#7, 8-196, Sheriff Department, 2003 Ford Crown Victoria, surplus. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Motion was made by Schieber and seconded by Austin approving Chairman to sign the following Agreements between the Board of County Commissioners and ‘Subscribers’ listed below allowing remote terminal capabilities with the Assessor’s Office: Greenfield Advisors, LLC; James Bell. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Motion was made by Austin and seconded by Schieber approving the following Resolutions to deposit: Res#7, 8-198, Open Dump Reward, 10.00 March 2008 Reward Fees. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations: Treasurer’s Mortgage Certification-$735.00; Open Dump Reward-$10.00. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations: General Government Maintenance & Operation (M&O)-$17,524.51 to Election Board M&O. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Unscheduled public appearances: Pat Branch stated she lives by the property that was recently purchased by the county to be used to build the new jail facility. She said having a personal and tax payer interest she felt the land should have appraised before being purchased. Pat requested to be listed on the Agenda for April 14, 2008.

Caleb Stone, Natural Resources Conservation Services, brought to the commissioner’s attention that financing on the EWP projects will be changing and money will have to be put in escrow on contracts in the future.

Larry Klumpp, OSU Extension, said Agroterrorism meetings held at each town will consist of one afternoon meeting 1:30 to 3:30 p.m. for first responders, and one evening meeting 6:30 to 8:30 p.m. for the general public at Pioneer Technology Center on April 28, 2008.

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

FY 2007/2008 PURCHASE ORDERS:

2007-2008 Cert.Fee: 37, AT&T, 134.00, Phone bill; 38, NORTHWEST DISTRICT CODA, 75.00, Registration for CODA; 39, Stephens, Rhonda J., 164.63, Travel; EMA: 115, Rogers Oil Co., 153.34, Blanket; 116, AT&T, 59.00, Phone bill; General: 2109, United Linen, 134.35, Blanket; 2110, Ponca City News, 676.75, Blanket; 2111, Allegiance Communications, 39.37, Blanket; 2112, Page Plus Inc., 155.05, Blanket; 2113, Ford Refrigeration Service, 32.00, Blanket; 2114, American Telephone Inc., 61.00, Repairs; 2115, ThyssenKrupp Elevator, 352.00, Elevator Maintenance; 2116, Neopost Inc, 439.02, Postage Equip Rental; 2117, Southwest Business Products, 94.45, Nameplate and lettering; 2118, J & P Supply, 76.99, Cleaning supplies; 2119, Welborn Electric Co., 116.00, Boiler Repair; 2120, Kay Office Equipment, 57.25, Fax cartridge; 2121, Holts Toner Source, 138.00, Fax cartridge; 2122, AT&T, 1016.50, Phone bill; 2123, Ford Refrigeration Service, 900.00, Quarterly maint.; 2124, Network Solutions, 32.50, Network Support; 2125, Galaxie Business, 215.92, Copier contract; 2126, Osage County Det. Center, 676.25, Juvenile Detention; 2127, Farha Wholesale Co., 122.50, Floor stripper; 2128, U.S. Postal Service (Neopost Postage-On-Call), 10000.00, Postage for meter; 2129, Sweeper Metal, 14354.25, Repair Jail Doors; 2130, Northwest District County Assessors Conference, 80.00, Conference registratin; 2131, Klumpp, Larry, 267.15, Travel; 2132, Sproul, Ryan, 354.01, Travel; 2133, NORTHWEST DISTRICT CODA, 15.00, Registration; 2134, United Home Insurance Co., 110.00, Notary Bonds; Health: 325, Moore Medical Corp., 105.40, Needles; 326, Laboratory Associates, 560.00, X-rays; 327, AT&T, 422.83, Phone Service; 328, Centerpoint Energy Arkla, 267.79, Gas Usage/Blackwell; 329, Richards, Mary, 177.78, Travel; 330, June Fetters, 22.22, Travel; 331, Becky Wolfe, 358.60, Therapy services; 332, Rose Ann McChristian, 34.34, Travel; Highway: 1503, Cintas, 552.77, Blanket; 1504, Cintas, 769.21, Blanket; 1505, Blackwell Equipment, 297.41, Blanket; 1506, Lowes Companies Inc., 17.47, Blanket; 1507, APAC-Oklahoma Inc, 3282.90, Road rock; 1508, Valk Manufacturing Company, 460.60, Snow Plow Blades; 1509, Ponca City Publishing Co. Inc, 36.00, Billing; 1510, AT&T, 89.00, Billing; 1511, Total Com Inc., 250.00, Billing; 1512, Dish Network, 47.98, Billing; 1513, Total Com Inc., 563.00, RADIO & ACCESSORIES; 1514, AMC Urgent Care Plus, 75.00, Drug Screening/New Emp.; 1515, APAC-Oklahoma Inc, 3111.27, Road rock; 1516, P.B. Hoidale Co., 363.07, Fuel tank; 1517, Power Plan, 753.30, Parts; 1518, Power Plan, 435.00, Parts; 1519, Southwest Business Products, 357.27, OFFICE SUPPLIES; 1520, Ponca City Utility Authority, 545.73, Electric & Water Usage; 1521, AT&T Long Distance, 29.14, Long Distance Service; 1522, Dish Network, 16.99, Satellite service; 1523, Kelle Oil Company, 513.56, Tire and mounts; 1524, Cross Oil, 27299.69, Fuel; 1525, O Reilly Automotive Inc., 187.80, Batteries; 1526, U.S. Postal Service, 41.00, Stamps; 1527, OK Natural Gas, 528.22, Billing; 1528, C.L. Boyd, 3600.00, Parts; 1529, AT&T Long Distance, 41.69, Long Distance Service; 1530, NORTHWEST DISTRICT CODA, 15.00, Registration; Jail Cash Fund: 169, Great America Leasing Corp., 343.07, Blanket; 170, Scott Hammack D.D.S., 465.00, Blanket; PBA: 25, Caskey Pest Control, 44.00, Blanket; Serv.Fee: 177, Houser Hardware, 825.57, Plumbing valves; 178, Hudiburg Auto Group, 16375.00, Police car; 179, Kay County, 25105.00, Cameras for patrol units; 180, Oklahoma Tax Commission, 30.00, Tag & Title; Drug Court: 14, Redwood Biotech, 1000.00, Drug test kits; 15, NADCP, 275.00, Membership dues

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Schieber and seconded by Austin to adjourn (10:19 a.m.). Motion carried: Schieber, aye; Austin, aye; Wilson, aye.

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Approved this 14th day of April, 2008.

___________________________

LAILE WILSON, CHAIRMAN

___________________________

STEVE AUSTIN, VICE-CHAIRMAN

___________________________

DEE SCHIEBER, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS (SEAL)

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