March 31, 2008

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 31, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 28, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Kellum, Kay County Election Board; Everette Van Hoesen, Kay County Sheriff; District Attorney (DA) Mark Gibson; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of March 24, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving special meeting minutes of March 26, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Chairman Wilson to sign Office of Juvenile Affairs claim in the amount of $4,179.64.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Jail Issues:  Undersheriff Steve Kelly said the inmate count was 120.  DA Gibson explained the CSSP process with the inmates.

 

Motion was made by Austin and seconded by Schieber approving Chairman Wilson to sign claiming reimbursement of county and school revenue loss due to 2007 additional homestead exemptions in the amount of $48,191.63.  Barnes commented the county has not been reimbursed for five years even though submitted each year.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Chairman Wilson to sign claiming reimbursement for the Five Year Manufacturers Exemption in the amount of $4,435,855.00.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Agreement between the Kay County Board of County Commissioners and for remote terminal capabilities in the Assessor’s Office between the following:  Tim Stein; Ponca City Publishing Co., Inc.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin to transfer from General Government to Election Board Maintenance expenses for the county wide election to be held on May 13, 2008, for the amount of $17,524.51.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Road and Bridge Projects, Circuit Engineering District No. 8:  Austin spoke about bridge on Longwood Road and said bridge is completed with the exception of needing additional guardrail.

 

Discussion was made on authorization of persons to sign all contracts and related documents issued to Contractor by NODA and to sign all fiscal and record keeping documents on behalf of the Contract:  Contract – Rural Economic Action Plan a correction was made on the amount (typo).

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#7, 8-193, Sheriff Department-Whelen strobe light bar (B-626-26), declare surplus donated to Big Bend Fire Department; Res#7, 8-194, Court Clerk-DF302008 J-215-257 Canon 3080 CII scanner, junked; Res#7, 8-195, Assessor’s Office-SN26-7094571 Professional Office Machines Co., typewriter, surplus.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to deposit:  Res#7, 8-190, Highway Dist#3-$60.00, sale of used oil; Res#7, 8-191, Highway Dist#2-$24,637.03, FEMA PA-1712 PW1229 PK SA#354-$385.50/$14,456.18 and FEMA PA-1712 PW1235 PK21 #354-$254.45/$9,541.80; Res#7, 8-192, Highway Dist#1 (corrected from Agenda that read Dist#3)-$36,043.01, FEMA PA-1712 PW1214 PK21 SA#354-$480.71/$18,006.53 and FEMA PA-1712 PW1227 PK21 #354-$456.01/$17,100.30.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist# 2 & 3-$60,680.94 (corrected from Agenda that read Dist#1 & 2); Highway-$263,078.57; Sheriff’s Service Fee-$14,271.92; Sheriff’s Jail-$15,579.34; Sheriff’s Commissary-$1,388.28.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

No unscheduled public appearances were made.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

                2006-2007 Highway: 2186, K & R Builders Inc, 5252.53, Bridge construction

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 Cert.Fee: 36, Quality Water Service, 21.40, Water & Cooler Rent; Commissary: 10, Looper Law Enforcement, 745.08, Uniform Pants; EMA: 113, Allegiance Communications, 21.01, Cable Service; 114, Kay County, 440.00, Workers Comp; General: 2092, Kay County, 176.00, Workers Comp; 2093, Fleetcor Technologies, 5211.52, Blanket; 2094, Birch Telecom, 5.40, Blanket; 2095, Southwest Business Products, 364.32, Vouchers; 2096, Best Value Inn, 73.00, Lodging; 2097, S T C, 194.63, Copier contract; 2098, Galaxie Business, 62.00, Sharp Staples; 2099, Best Value Inn, 73.00, Hotel Accomadations; 2100, Betsy Ross Flag Girls Inc., 75.24, Flags; 2101, Southwest Business Products, 168.65, Typewriter & Ribbons; 2102, Kay Office Equipment, 27.27, Maint. agree. for copier; 2103, Carter Hall, 448.58, Juvenile Detention; 2104, Eastern Okla Youth Services, 1092.75, Juvenile Detention; 2105, Canadian County Juvenile Center, 868.95, Juvenile Detention; 2106, Quality Water Service, 22.35, Water & Cooler Rent; 2107, Quality Water Service, 28.25, Water & Cooler Rent; 2108, City of Newkirk, 6761.06, electric bill; Health: 316, Mac Systems Inc., 1243.00, Labor; 317, Falco Alarm Co., 213.00, Monitoring for alarm sys; 318, ANCO Services, 1945.00, Janitorial; 319, Stillwater Typewriter, 45.00, Copier contract; 320, OK Natural Gas, 553.28, Gas bill; 321, Language Line Services, 100.52, Language Line Service; 322, Ponca City Utility Authority, 1118.25, electric bill; 323, AT&T Long Distance, 60.06, Long distance; 324, AT&T Long Distance, 113.39, Long distance; Highway: 1484, Kay County, 3896.00, Workers Comp; 1485, Kay County, 3769.00, Workers Comp; 1486, Kay County, 4678.00, Workers Comp; 1487, Houser Hardware, 498.23, Blanket; 1488, Owen Auto Supply, 562.36, Parts & supplies; 1489, Southwest Truck Parts, 990.16, Blanket; 1490, Interstate Batteries, 190.90, Blanket; 1491, Farm Plan, 605.00, Parts; 1492, Logan County Asphalt Co., 350.00, Asphalt; 1493,  G W Van Keppel Co., 180.52, Parts; 1494, Graf-X-Tina, 50.00, Business cards; 1495, Omaha Truck Center Inc., 188.06, Parts; 1496, OK Natural Gas, 58.19, Gas service; 1497, Cintas, 40.00, Sanis Service; 1498, Oklahoma Tax Commission, 25.00, Tag & Title; 1499, Ponca Machine Company, 80.00, Pipe; 1500, AllTel, 57.11, Billing; 1501, City of Blackwell, 381.95, Electric & Water Usage; 1502, Vinings Rental & Supply, 145.00, Rental; Jail Cash Fund: 164, Leach Paper Co., 345.64, Blanket; 165, Walmart Community, 148.88, Blanket; 166, Looper Law Enforcement Supply, 79.38, Pant; 167, Locke Supply, 274.12, Repairs; 168, Pawhuska Pawn, 514.40, Ammunition; Serv.Fee: 175, Walmart Community, 2271.49, Blanket; 176, Looper Law Enforcement, 50.90, Sheriff Uniform Access Training: 3, Looper Leather, 390.20, Supplies

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.        

 

There being no other business, motion was made by Schieber and seconded by Austin to adjourn (9:47 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

 

 

 

 

 

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Approved this 7th day of April, 2008.

 

 

 

 

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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