The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 24, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 20, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Carol Kellum, Kay County Election Board; Everette Van Hoesen, Kay County Sheriff; First Assistant District Attorney (ADA) Will Clark; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of March 17, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Jail Issues:  ADA Will Clark said Charles Broadway, Attorney for State Department of Health was here and visited the jail, but Clark did not get to speak with him personally.

 

Road and Bridge Projects, Circuit Engineering District No. 8:  Schieber mentioned a bill that concerns all commissioners and said all commissioners were being asked to go to the Capitol today to work on amending a bill that would assist in obtaining more money.

 

Motion was made by Schieber and seconded by Austin accepting the resignation letter from Commissioner Schieber resigning his position on the Northern Oklahoma Development Authority Board (NODA).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin appointing Commissioner Steve Austin to the NODA Board.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

No action was taken on ladies restroom renovation.

 

Courthouse roof:  The Board of Kay County Commissioners will have a special meeting on Wednesday, March 26, 2008, at 4 p.m. regarding bid specifications for the courthouse roof.

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Dispose of Equipment, Dist#1, surplus, sold at CED Auction in Elk City on March 7 & 8, 2008:  Res#7, 8-185, John Deere 7210 Tractor, SN7210S035516; Res#7, 8-186, CPS Belly dump Trailer SN4Z4111621WP001254; Res#7, 8-187, Dura Patcher SN1361 D-323-03; Res#7, 8-188, Roscoe Power Broom, SN131 Model P7; Res#7, 8-189, Clamshell Bucket, (2) Drag Bucket, Snow Plow.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to deposit:  Res#7, 8-184, Highway District #2 - $1,159.20, sale of scrap metal.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations:  Highway Dist#1 Maintenance-$500.00 to Travel; Highway Dist#3 Maintenance-$1,088.05 to Personal Services.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 122.  Van Hoesen presented two reports to the commissioners.  1) Oklahoma State Department of Health Jail Inspection Report dated March 19, 2008  2) SimplexGrinnell report dated March 21, 2008, regarding the sprinkler system

 

 

 

Unscheduled public appearances:  Commissioners talked about Northwest District meeting to be hosted by Kay County on April 11, 2008.

 

No action was taken on Payroll.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 General: 2074, Caskey Pest Control, 63.00, Blanket; 2075, Ponca City News, 205.98, Blanket; 2076, Houser Hardware, 158.59, Blanket; 2077, USPS Disbursing Officer, 2369.00, Rent; 2078, Coonrod Construction, 150.00, Consulting fee; 2079, Vac Shop, 118.24, Vacuum repair; 2080, Staples, 39.98, Cartridges; 2081, Staples, 48.29, Computer Cables; 2082, J & P Supply, 39.96, Furniture Polish; 2083, Supply First, 900.00, JANITORIAL SERVICE; 2084, AT&T Mobility, 47.79, Wireless Service; 2085, OK Natural Gas, 604.47, Gas delivery; 2086, Clearwater Enterprises, 6531.66, Gas Usage For Courthouse/Det Center; 2087, Jones, Donald, 1500.00, Contract Labor; 2088, Tom E. Cusick, 1000.00, Contract Labor; 2089, Lewis Associate Architects, 1200.00, Architectural Services; 2090, Bilger Real Estate And Appraisal, 2000.00, Escrow Account; 2091, NORTHWEST DISTRICT CODA, 30.00, CODA registration; Health: 313, McDonald Electric, 350.00, Ballasts; 314, Leach Paper Co., 26.06, Kleenex; 315, Bank Of The West, 7960.13, Loan Payment; Highway: 1452, Schieber, Dee, 232.30, Mileage; 1453, Mike Redding, 498.00, Shale; 1454, Evans & Associates, 456.12, Asphalt; 1455, Super 8 Motel, 55.00, Lodging; 1456, Sober Brothers, 2499.14, Native Material; 1457, Don Caughlin, 498.00, Sand; 1458, NES Traffic Safety, 116.00, Rental; 1459, Holiday Inn, 190.00, Lodging; 1460, 7 Mile Mine LLC, 5995.80, Crusher Run; 1461, Warren Cat, 272.38, Filters and oil; 1462, APAC-Oklahoma Inc, 446.83, Crusher Run; 1463, Grant County Dist #3, 10001.70, Crusher Run; 1464, Farm Plan, 1532.20, Oil; 1465, Farm Plan, 86.25, Repair JD Tractor; 1466, ATC Freightliner Group, 29800.00, TRUCK; 1467, Dell Marketing L.P., 171.97, Ink Cartridges; 1468, Holiday Inn, 95.00, Lodging; 1469, ACCO, 50.00, Acco registration; 1470, Filter Care Of Missouri, 46.85, Filters; 1471,

                Cross Oil, 12917.04, Diesel; 1472, ACCO, 50.00, Acco registration; 1473, Vinings Rental & Supply, 234.01, Pump Rental; 1474, Logan County Asphalt Co., 700.00, Asphalt; 1475, Power Plan, 168.50, Repair For JD Loader & Grader; 1476, Power Plan, 264.86, Parts; 1477,

                AT&T, 115.20, Telephone Service; 1478, Kay Electric Cooperative, 318.83, Billing; 1479, AT&T, 78.72, Telephone Service; 1480, Centerpoint Energy Arkla, 254.19, Gas usage-Blackwell; 1481, NORTHWEST DISTRICT CODA, 15.00, CODA registration; 1482, NORTHWEST DISTRICT CODA, 15.00, CODA registration; 1483, ACCO, 50.00, Acco registration; Jail Cash Fund: 163, Palmer, Natalie Jo, 90.40, Mileage; PBA: 24, Clemons, Jane, 650.00, Janitorial; Preservation Fee: 7, Ham BookBinding Co., 22968.00, Repairs; Serv.Fee: 173, Ford Refrigeration Service, 2500.00, Repairs; 174, Ford Refrigeration Service, 117.00, Replace control switch/air compressor

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.        

 

There being no other business, motion was made by Schieber and seconded by Austin to adjourn (9:45 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

 

 

 

 

 

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Approved this 31st day of March, 2008.

 

 

 

 

 

 

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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