March 17, 2008

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 17, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 14, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; District Attorney (DA) Mark Gibson; Justice Facility Authority (JFA) Member Darrel Grossardt; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of March 10, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin to recess and enter into executive session, pursuant to Title 25, Section 307(B)(3), to discuss potential purchase of real property for new jail and/or other county purposes upon recommendation of DA Mark Gibson (9:04 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin to reconvene to the regular scheduled meeting (9:30 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

DA Gibson said he had two proposed contracts for real estate owned by the Gelmers family; the potential property for the new jail facility located east of District No. 2 County Barn (adjacent to the county barn).  Gibson said total acreage is fifty-five acres selling for the amount of $100,000.00, $2,000.00 escrow to be paid upon signing the contract.

 

One area of concern discussed by commissioners was the utilities to the new facility.  Commissioner Austin said he wanted the city of Newkirk to be the provider for the utilities.

 

Commissioner Schieber said he felt it was the perfect location, District 2 could use part of the land as yard, and it will show the Department of Health (DOH) the county is moving forward and hopefully DOH will remove all fines on the county.

 

Motion was made by Schieber and seconded by Austin to purchase the fifty-five (55) acres for $100,000.00 from the A. Lloyd Gelmers family.  DA Gibson mentioned the land is broken into two tracks with two separate contracts; Gibson stated they would not sell the land in parts.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber authorizing Chairman Wilson to work with the bank on financing the property, negotiating contract with sellers, signing contract and legal documents.  Motion carried:  Schieber, aye; Wilson, aye; Austin, aye.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 118.  Van Hoesen presented commissioners a report from the Office of the State Fire Marshal listing deficiencies/violations observed in March 11, 2008, inspection (report on file in County Clerk’s office).

 

Ladies Restroom Renovation (first floor courthouse):  Commissioner Austin reported he has been in contact with Lewis Associates Architects.

 

Regarding Engineering Contract Brawley Engineering, Bird Nest Creek 36E028N321003NBI#12385 CN-161 – Wilson said a contract does not have to be signed because the project is being paid with Bridge/Road money.  The bridge is being built in District No. 3 south of Tonkawa on the road to Perry in the Three Sands Area.

 

Conduct a Public Hearing regarding the proposal by the Blackwell Industrial Authority for the creation of “Increment District No. One, Kay County, Oklahoma”.  Following a presentation by a representative of the county relating to the proposed increment district, interested persons will have an opportunity to ask questions regarding the proposal.  No action will be taken at this meeting regarding this proposal.  Due to scheduling conflicts the representative was unable to be here to discuss or answer questions on the proposed increment district.

 

Shane Frye, Blackwell Chamber of Commerce Executive Director, said there have been several working sessions regarding the Ethanol Plant and he noted things were progressing well.

 

Motion was made by Schieber and seconded by Austin noting the following Monthly Reports:  Public Health – February 2008; Election Board – February 2008; Court Clerk, Blackwell, Ponca City & Newkirk Offices – February 2008; Sheriff – Prisoner reports – September 2007, October 2007, November 2007, December 2007 & Annual Report 2007.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to deposit: Res#7, 8-178, Highway-$403.50, Installation of culvert pipe, District#2. Res#7, 8-179, Public Building Authority, $1,408.84, March 2008 Rent; Res#7, 8-180, CSSP, $545.87, Reimbursements Nov 07 & Jan 08; Res#7, 8-181, Highway, $8,141.51, FEMA-1712-DR-OK, PW#1237 PK16 SA#341, District#1; Res#7, 8-182, Highway, $22,441.05, FEMA-1712-DR-OK, PW#1202 PK16 SA #341 & FEMA-1712-DR-OK, PW#1246 PK16 SA#341, District#3; Res#7, 8-183, LEPC Grant, $1,000.00, Department of Environmental Quality.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Public Building Authority-$1,408.84; Public Building Authority – Health-$1,663.74; CSSP-$545.87; County Improvement-$5.55; Visual Inspection Reimbursement-$782.98; Highway-$8,141.51; Highway-$22,441.05;

LEPC Grant-$1,000.00.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  Sheriff Jail Cash Fund - $200.00 from maintenance to travel; Sheriff Training Cash Fund - $750.00 from donations to equipment; Sheriff – General - $3,000.00 from part-time to overtime.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Bid specifications from Lewis Associates Architects were not completed; no action taken.

 

Unscheduled public appearances:  Citizen Dale Oard mentioned a beneficial program to receive free trees.

 

Shane Frye praised Kay County and mentioned Kay County was listed in the Progressive Farmer magazine as No. 11 in the top twenty places to live in Oklahoma.

 

Motion was made by Schieber and seconded by Austin approving Payroll with warrants to be released on March 28, 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 Cert.Fee: 34, County Treasurer Association Of Oklahoma, 65.00, Training conference; 35, Johnston, Jamie, 159.70, Travel & Meals; General: 1912, Kansas Turnpike Authority, 26.05, Blanket; 1913, Houser Hardware, 345.66, Blanket; 1914, Ponca City News, 412.20, Blanket; 1915, Bankers Credit Card Service, 389.21, Blanket; 1916, Fleetcor Technologies, 4274.70, Blanket; 1917, Texas County Juv. Det. Center, 1086.32, Blanket; 1918, Caskey Pest Control, 53.00, Blanket; 1919, Oklahoma Assessors Assoc., 14.50, Name Tag; 1920, Best Western, 65.00, Lodging; 1921, Staples, 115.56, Supplies; 1922, Voss Lighting, 116.76, Bulbs; 1923, Southwest Business Products, 164.95, Copy Paper; 1924, Ponca City News, 84.00, Subscription; 1925, NORTHWEST DISTRICT CODA, 75.00, Registration; 1926, Eastman National Bank, 487.46, Lease Purchase Payment; 1927, AT&T Mobility, 10.49, Cell phone bill; 1928, Cool Rush Water & Ice, 54.24, Water & Cooler Rent; 1929, Rhyne, Mary L., 53.03, Travel; 1930, Sproul, Ryan, 424.81, Travel; 1931, Gee, Daryle, 38.26, Meals; 1932, Caskey Pest Control, 10.00, Cost increase; 1933, Learned, W. Lewain, 218.64, Reimburse For Expenses; 1934, NAPA, 24.97, Battery; 1935, OK Dept of Public Safety, 350.00, OLETS User Fee; 1936, Craig Co. Detention Center, 698.10, Juvenile Detention; 1937, OK Juvenile Justice SVCS, 600.86, Juvenile Detention; 1938, Youth Services of Bryan Co., 851.15, Juvenile Detention; 1939, Johnston, Leslie E., 16.35, Reimbursement; 1940, Allegiance Communications, 21.01, Cable; 1941, Ailey,Christie D, 27.13, Meals; 1942, Faken, Robert, 15.16, Election travel; Health: 302, Neopost Inc., 153.00, Postage Machine Ink; 303, Merrifield Office Supply, 37.68, Supplies; 304, Holts Toner Source, 186.95,

                Print Cartridges; 305, McKesson Medical-Surgical, 12.50, Alcohol; 306, Becky Wolfe, 280.00, Therapy services; 307, AT&T Mobility, 101.57, Cell phone bill; 308, AT&T, 214.85, Phone Service; 309, City of Blackwell, 295.62, Electric for Blackwell; 310, Robinson, Michael Todd, 45.00, Parking Lot Ice Removal; 311, Okla. Dept. Of Human Services, 55.00, Parking Lot Ice Removal; 312, Merck & Co. Inc., 611.09, Hepatitis A Adult Vaccine; Highway: 1360, Blackwell Equipment, 289.09, Blanket; 1361, Blackwell Auto Parts, 293.21, Blanket; 1362, Kelle Oil Company, 1392.20, Fuel; 1363, Evans & Associates, 26318.00, Bridge construction; 1364, Harden & Associates, 1000.00, Dirt work; 1365, Sunbelt Equipment & Supply, 25740.99, Iron; 1366, Unifirst Corporation, 431.90, Uniforms; 1367, Waste Connections Inc, 85.45, Trash Fee; 1368, J & P Supply, 72.76, Supplies; 1369, Omaha Truck Center Inc., 2846.21, PARTS AND LABOR; 1370, Holiday Inn, 85.00, Hotel Accomadations; 1371, Kelle Oil Company, 641.40, Tire and mounts; 1372, Rural Water District #3, 36.24, Water; 1373, Bkl Incorporated, 10000.00, Engineering; 1374, Power Plan, 278.25, Bearings; 1375, Wrights Machine Shop, 50.25, Radiator Repairs; 1376, Lam Communications, 121.50, Radio; 1377, Security National Bank, 1115.79, Lease payment; 1378, Eastman National Bank, 8738.34, Lease Purchase Payment; 1379, Eastman National Bank, 9470.45, Lease Purchase Payment; 1380, Eastman National Bank, 826.55, Lease Purchase Payment; 1381, John Deere Credit, 1904.75, Lease Purchase Payment; 1382, John Deere Credit, 1801.73, Lease Purchase Payment; 1383, OK Dept. of Transportation, 8102.95, Lease Purchase Payment; 1384, OK Dept. of Transportation, 950.56, Lease Purchase Payment; 1385, Cross Oil, 21991.15, Fuel; 1386, Locke, Clifford M., 232.30, Mileage; 1387, Welch State Bank, 3072.00, Lease Purchase Payment; 1388, Eastman National Bank, 1804.86, Lease Purchase Payment; Jail Cash Fund: 144, Galaxie Business, 59.49, Blanket; 145, Houser Hardware, 221.72, Blanket; 146, U.S. Foodservice, 7520.26, Blanket; 147 Four State Maintenance, 565.28, Blanket; 148, Health Professionals, 12253.23, Blanket; 149, American Institutional Supply Co., 339.66, Toiletries; 150, Galls Inc., 134.14, Leg irons; 151, Ringgold, Stephanie, 114.64, Mileage; 152, Ringgold, Stephanie, 228.00, Juvenile               Transports; 153, Kay County Sheriff, 90.00, Juvenile Transports; 154, Ernst, Matthew D, 198.00, Juvenile Transports; 155, Barnard, Cole J, 294.00, Juvenile Transports; 156, Peters, Tim, 60.00, Juvenile Transports; 157, Foust, Vicki, 69.00, Juvenile Transports; 158, Wathor, Jessica,

                141.00, Juvenile Transports; 159, Ernst, Trinity, 90.00, Juvenile Transports; Serv.Fee: 161, Glock Professional Inc, 150.00, Armorer's Course; 162, City Of Kaw City, 225.00, Registration; Drug Court: 13, Redwood Biotech, 970.28, Drug test kits

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.        

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn (10:42 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

 

 

 

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Approved this 24th day of March, 2008.

 

 

 

 

 

 

 

 

 

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

 

 

 

ATTEST:

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

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