The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 10, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 7, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Steve Austin, Vice-Chairman; Dee Schieber, Member; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; First Assistant District Attorney (ADA) Will Clark; Justice Facility Authority (JFA) Chairman Bruce Robinson, Member Darrel Grossardt; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Commissioners Wilson and Schieber formally welcomed Commissioner Austin to his new position as Kay County Commissioner District No. 2.

 

Motion was made by Schieber and seconded by Wilson approving regular meeting minutes of March 3, 2008.  Motion carried:  Schieber, aye; Austin, abstained; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Office of Juvenile Affairs claim in the amount of $3,791.46 (corrected from Agenda that read $37,791.46).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson regretfully denying the request for funds from Northern Oklahoma Youth Services.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber Tabling Commissioners bid of $100.00 from Kevin and Paul Stanton on PC-Edwards Addition Lot 24 Block 19.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving Notice of Intent to Prepare an Environmental Assessment for Kaw Nation’s Trust Acquisition and Casino Project, Braman, Oklahoma.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber requesting County Clerk to file 2007 Unclaimed Mineral Interest Report received from the Oklahoma State Treasurer Unclaimed Property Division.  The clerk shall maintain the list for public viewing.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Appointment of Deputy in the Assessor’s Office naming Radena Eisenhauer, Second Deputy.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Election Board Secretary Carol Kellum presented the estimated expenses for a County Wide Election for May 13, 2008, calling for a county sales tax to build a new jail facility. 

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 132.  Discussion was made regarding doors.

 

Ladies Restroom Renovation (first floor courthouse):  Commissioner Austin said he would take charge of this project.

 

No action or discussion was made regarding the courthouse roof.

 

Motion was made by Austin and seconded by Schieber approving FY2009 Renewal Contract Alternatives to Detention/Transportation between Office of Juvenile Affairs and the Kay County Commissioners.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Road and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber reported the CED Auction in Elk City went well for Kay County.  Schieber said he sold a belly dump trailer for $500.00 more than he paid for it ten years ago; he said prices were good on the selling of used equipment.

 

Motion was made by Austin and seconded by Schieber approving Reimbursement on Kay County Election Board Secretary for the month of February 2008.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin approving ODOT Claim Form 324A on Project STP-136D(117)CO SJN 22953(04).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Austin noting authorized requisitioning, receiving & inventory officers for the following:  Drug Court; Kay County General Government; Highway, District#2; Preservation Fund; Justice Facilities; County Clerk; Purchasing; Data Processing; County Clerk Lien Fee; County Commissioner; County Treasurer; Certification Fee (copies on file in the County Clerk’s office). Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following February 2008 Monthly Reports:  Treasurer; County Clerk.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to deposit.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Open Dump Reward-$10.00; Treasurer’s Mortgage Certification-$640.00; Preservation Fee-$4,540.00; County Clerk Lien Fee-$2,572.50; Highway-$9,460.15.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  Election Board Travel - $1,000.00 to Part-time; Highway Dist#1 Travel-$214.81 to Travel Dist#2; Highway Dist#1 Maintenance & Operations-$1,804.86 to Lease Purchase.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Election Board Secretary Carol Kellum presented Commissioner Steve Austin his certificate and election results.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 Cert.Fee: 32, AT&T, 134.00, Phone bill; 33, Kennedy, Christine, 114.64, Travel;

                EMA: 103, Rogers Oil Co., 168.03, Blanket; 104, AT&T, 59.00, Phone bill; 105, USA Mobility Wireless, 124.33, Paging services;                 General: 1872, Jack Bowker Ford, 460.84, Blanket; 1873, Lam Communications, 695.00, Blanket; 1874, Lowes Companies Inc., 145.44, Blanket; 1875, Southwest Business Products, 357.44, Blanket; 1876, Rogers Oil Co., 70.02, Blanket; 1877, Ponca City News, 268.47, Blanket; 1878, Ponca City News, 185.80, Blanket; 1879, Take Ten Tire, 643.42, Blanket; 1880, Goodyear Store, 836.11, Blanket; 1881, Biltmore Hotel, 153.16, Lodging; 1882, ThyssenKrupp Elevator, 352.00, Elevator Maintenance; 1883, OSU/Oklahoma City, 121.50, Registration; 1884, J & P Supply, 422.20, Supplies; 1885, Voss Lighting, 112.50, Bulbs; 1886, Houser Hardware, 380.00, Valve Part; 1887, Neopost Inc, 439.02, Postage Equip Rental; 1888, City of Newkirk, 6010.86, electric bill; 1889, AT&T, 1006.93, Phone bill; 1890, Galaxie

                Business, 93.13, Copier contract; 1891, Quality Water Service, 20.40, Water & Cooler Rent; 1892, First Christian Church, 20.00, Polling place rent; 1893, Consolidated School, 40.00, Polling place rent; 1894, Christs Church, 20.00, Polling place rent; 1895, Peckham Christian Church, 35.00, Polling place rent; 1896, Pioneer Christian Church, 40.00, Polling place rent; 1897, Victory Worship Center, 40.00, Polling place rent; 1898, First Church of God, 40.00, Polling

                place rent; 1899, PM Patches Quilters Guild, 40.00, Polling place rent; 1900, New Creation Christian Fellowship, 40.00, Polling place rent; 1901, Providence Baptist Church, 40.00, Polling place rent; 1902, Gregg Storage Warehouse, 189.00, Booth storage; 1903, Pameticky, Terri K,

                100.00, Precinct costs; 1904, Leaming, Colton, 280.00, Testing; 1905, Ok Cooperative Extension Service, 7190.00, Contractual Services; 1906, Midwest Printing, 1136.30, Ballots; 1907, Faken, Robert, 35.00, Election officials; 1908, Carol Sheid, 35.00, Election officials; 1909, Klumpp,

                Larry, 800.59, Travel; 1910, Muskogee County Detention Cntr, 651.56, Juvenile Detention; 1911, Secretary of State, 50.00, Notary Applications; Health: 289, Staples, 40.86, Blanket; 290, Walmart Community BRC, 170.44, Blanket; 291, Walmart Community BRC, 27.79, Blanket; 292, Lowes

                Companies Inc., 101.95, Blanket; 293, Merrifield Office Supply, 225.50, Supplies; 294, J & P Supply, 81.56, Trash bags; 295, Richards, Mary, 20.20, Travel; 296, Rose Ann McChristian, 33.33, Travel; 297, Bobby Johnson, 133.32, Travel; 298, Centerpoint Energy Arkla, 349.23,

                Gas Usage/Blackwell; 299, AT&T, 422.83, Phone Service; 300, Carol Rickards, 156.25, Nursing;

                Highway: 1332, Warren Power & Machinery, 341.47, Blanket; 1333, O Reilly Automotive Inc., 298.88, Blanket; 1334, Owen Auto Supply, 525.67, Blanket; 1335, Blackwell True Value Hardware, 54.98, Blanket; 1336, Starr Lumber Co., 48.20, Blanket; 1337, Interstate Batteries, 181.90, Blanket; 1338, Southwest Truck Parts, 985.51, Blanket; 1339, Take Ten Tire, 186.47, Blanket; 1340, Southwest Truck Parts, 444.01, Blanket; 1341, Cintas, 800.00, Blanket; 1342, Cintas, 524.95, Blanket; 1343, Southwest Truck Parts, 499.24, Parts; 1344, AT&T, 89.00, Phone bill; 1345, Dish Network, 44.98, Dish Network Billing; 1346, Schieber, Dee, 254.02, Travel; 1347, North, Richard, 71.19, Travel; 1348, Total Com Inc., 250.00, Pager Service; 1349, Apac-Oklahoma Inc, 802.26, Crusher Run; 1350, Apac-Oklahoma Inc, 829.04, Crusher Run; 1351, North Central Rebuilders, 68.00, Alternator Repair; 1352, Warren Power & Machinery, 3164.00, Parts; 1353, Warren Power & Machinery, 1456.56, Parts; 1354, Power Plan, 111.56, Parts; 1355, Pioneer Fire And Safety, 285.25, Fire Extinguisher Inspections; 1356, Zee Medical Inc., 99.55, Medical Supplies; 1357, OK Natural Gas, 86.80, Gas bill; 1358, OK Natural Gas, 756.38, Billing; 1359, Ennis, Peggy, 521.16, Travel; Jail Cash Fund: 140, Roto-Rooter Service, 145.00, Blanket; 141, Great America Leasing Corp., 343.07, Blanket; 142, Bobs Glass, 44.00, Plexy glass; 143, Great America Leasing Corp., 36.88, Copier payment; LEPC Grant Cash Fund: 6, Pioneer Technology Center, 84.00, Cookies; Lien Fee: 21, Southwest Business Products, 1103.90, Supplies;

                Serv.Fee: 160, OK Sheriff/Peace Officer Assn, 375.00, 2008 membership

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.        

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn (10:04 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Wilson, aye.

 

 

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Approved this 17th day of March, 2008.

 

 

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            STEVE AUSTIN, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

ATTEST:

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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