The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 25, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 22, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Peggy Ennis, Vice-Chairman; Dee Schieber, Member; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Kay County District Attorney (DA) Mark Gibson; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

 

Motion was made by Schieber and seconded by Ennis approving regular meeting minutes of February 19, 2008.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Bid specifications for the ladies restroom renovation were tabled.

 

Commissioner Wilson asked DA Mark Gibson to comment on item regarding possible appraisal and/or purchase of real property, to include obtaining earnest money, for new jail location.  Gibson simply said the board of commissioners already acted on this item in a special meeting held on Friday, February 22, 2008.

 

Wilson stated the following item regarding Resolution and issuance of an Election Proclamation calling a countywide sales tax election for May 13, 2008, for the purpose of providing revenues to secure bonds, the proceeds of which shall be used to acquire real property, acquire, construct and equip a new Kay County Detention Facility; to provide operations and maintenance expenses for the new Kay County Detention Facility and undertake existing jail renovations for future use was acted on in a special meeting held on Friday.   

 

Gibson stated there needed to be clarification explaining the motion that was acted on in the special meeting on Friday, February 22, 2008.  Gibson said the motion that was made only set the date for the calling of a countywide sales tax election for May 13, 2008; the motion did not include approving the Resolution designating the distribution of revenues.

 

Gibson suggested tabling the Resolution until the next commissioners meeting on March 3, 2008.  Gibson said his office had not seen the Resolution until Monday morning, February 25, 2008.

 

No further action was taken.

 

Motion was made by Ennis and seconded by Schieber upon recommendation of DA Mark Gibson to enter into executive session, pursuant to Title 25 Section 307 (B) (1), to discuss the demotion, discipline or termination of all janitorial staff.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis to reconvene into regular meeting (10:15 a.m.).  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Jail Issues: Sheriff Van Hoesen reported the daily inmate count showing 114.  Van Hoesen said a window had been broken out over the weekend and a metal plate would be welded over the opening.

 

Undersheriff Steve Kelly handed Commissioners a Notice of Violation Investigation of Complaint 07-200 listing specific deficiencies.  Kelly asked commissioners to sign.   Deficiencies listed:  a) Single-service and single-use articles may not be reused b) facility shall comply with state and local sanitation and health codes c) floors shall be kept clean, dry and free of hazardous substances d)lighting to be at least twenty foot candles. Motion was made by Ennis and seconded by Schieber authorizing Chairman Wilson to sign, upon approval of DA Mark Gibson.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Road and Bridge Projects, Circuit Engineering District (CED) No. 8:  Schieber said he would be meeting this week with Cowley County Commissioners (Kansas) to discuss the access road to the future home of the Ponca Tribe Casino.

 

Motion was made by Schieber and seconded by Ennis approving an Agreement between the Board of County Commissioners and ‘Subscribers’ listed allowing remote terminal capabilities with the Assessor’s Office:  Rock Solid.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Courthouse roof:  Commissioners said they wanted to make sure re-caulking the windows in the bay area was included in the already approved contract.

 

Motion was made by Schieber and seconded by Ennis noting the following January 2008 Monthly Reports:  Court Clerk – Newkirk Office, Blackwell and Ponca City Division.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving the following Resolutions to Dispose of Equipment:  Res#7, 8-171, Court Clerk, SN CNFB809848, junked; Res#7, 8-172, Dist#1, SN 2FTDF15H2NCB15767, junked.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Schieber approving the following Resolutions to deposit:  Res#7, 8-168, Drug Court, January 08 Adult Drug Court-$3,187.50; Res#7, 8-169, Emergency Management, expenses for July through September 2007, 4th quarter-$4,838.10; Res#7, 8-170, Highway Dist#1, sale of scrap-$2,394.60.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Drug Court - $3,187.50; Emergency Management Agency-$4,838.10.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Schieber approving the following Transfer of Appropriations:  Sheriff Jail Contract Services - $1,200.00 to Maintenance; Sheriff Training Donation - $2,000.00 to Equipment.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye. 

 

Motion was made by Schieber and seconded by Ennis to Table action on Bid#2008-16-Truck Tractor for Dist#1.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

No unscheduled public appearances were made.

 

Motion was made by Schieber and seconded by Ennis approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Former Sheriff Danny Johnstone appeared and asked where the new jail was going to be located.  Schieber said he does not think a sales tax will pass if the voters do not know where the jail will be located; he stated he did not understand why the cost for the Kay County Facility was so much higher than other counties who are building a similar sized jail.

 

Motion was made by Ennis and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 Commissary: 9, Professional Forms, 153.64, Commissary checks; General: 1832, Caskey Pest Control, 52.00, Blanket; 1833, Staples, 92.87, Blanket; 1834, Staples, 96.79, Blanket; 1835, Ponca City News, 40.60, Blanket; 1836, USPS Disbursing Officer, 2369.00, Rent; 1837, Goodyear Store, 880.47, Blanket; 1838, Ponca City News, 224.55, Blanket; 1839, Birch Telecom, 5.40, Blanket; 1840, Goodyear Store, 941.89, Blanket; 1841, J & P Supply, 1099.60, Supplies; 1842, OSU-UML, 90.00, COMPUTER REPAIR; 1843, Craftmaster, 462.47, Motor; 1844, Vac Shop, 87.50, Repairs; 1845, Kay County Election Board, 3274.91, Election expenses; 1846, Clearwater Enterprises, 5817.28, Gas bill; 1847, OK Natural Gas, 613.06, Gas bill; 1848, ACCO-SIG, 94557.00, Tort & property insurance; 1849, Kay Office Equipment, 24.70, Copies; 1850, Eastern Okla Youth Services, 1232.25, Juvenile Detention; 1851, Kay County, 5.73, Payroll Tax;

                1852, Canadian County Juvenile Center, 733.78, Juvenile Detention; 1853, Jones, Donald, 1500.00, Contract Labor; 1854, Tom E. Cusick, 1000.00, Contract Labor; 1855, Reese, Tammy, 231.13, Travel; Health: 274, OK Correctional Industries, 162.85, Supplies; 275, Safe Kids Worldwide, 120.00, Registration; 276, Medibadge Inc., 63.45, Stickers; 277, Merrifield Office Supply, 197.94, Copy Paper; 278, OK Natural Gas, 706.31, Gas bill; 279, Language Line Services, 121.22, Language Line Service; 280, ANCO Services, 1945.00, JANITORIAL SERVICE; 281, Pitney Bowes, 186.00, Postal Meter Quarterly Service; 282, Bank Of The West, 7960.13, Loan Payment; Highway: 1287, Kelle Oil Company, 2511.00, Blanket; 1288, Munn Supply Inc., 92.65, Blanket; 1289, NES Traffic Safety, 124.00, Rental; 1290, Biltmore Hotel, 134.00, Lodging; 1291, Don Caughlin, 498.00, Sand; 1292, Biltmore Hotel, 67.00, Lodging; 1293, Cummins Equipment Co., 2700.00, Repairs; 1294, Biltmore Hotel, 134.00, Lodging; 1295, Cross Oil, 8012.10, Fuel; 1296, Truck Parts & Equip. Co., 370.21, Parts; 1297, Southwest Truck Parts, 33.44, Signs; 1298, ACCO, 666.66, Dues; 1299, Truck Parts & Equip. Co., 181.61, Repairs; 1300, Kelle Oil Company, 486.70, Tire and mounts; 1301, Blackwell Coop, 5.00, Parts; 1302, Power Plan, 45.56, Parts; 1303, ACCO, 666.67, Dues; 1304, AT&T, 115.20, Telephone Service; 1305, Cross Oil, 20294.98, Fuel; 1306, OK Natural Gas, 104.98, Gas service; 1307, Oklahoma Tax Commission, 50.00, Tags; 1308, Centerpoint Energy Arkla, 257.36, Gas usage-Blackwell; 1309, AT&T, 77.76, Telephone Service;             Jail Cash Fund: 135, Four State Maintenance, 456.07, Blanket; 136, Estes Restaurant Services Inc, 325.00, Exhaust System Cleaning; PBA: 22, Clemons, Jane, 650.00, Janitorial;

                Reimburse: 11, Dell Catalog Sales LP, 529.00, Computer; Serv.Fee: 158, Special-Ops Uniforms, 88.50, Badge; 159, Dr. Perry Hassell, 100.00, Medical Services

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.        

 

There being no other business, motion was made by Schieber and seconded by Ennis to adjourn (10:48 a.m.).  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

 

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Approved this 3rd day of March, 2008.

 

 

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            PEGGY ENNIS, FIRST DEPUTY

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

ATTEST:

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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