Monday, February 11, 2008

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 11, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 8, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Peggy Ennis, Vice-Chairman; Dee Schieber, Member; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Kay County Assistant District Attorney (ADA) Will Clark; Bruce Robinson and Darrel Grossardt, Justice Facilities Authority (JFA); Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Schieber and seconded by Ennis approving regular meeting minutes of February 4, 2008.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Jail Issues:  Undersheriff Steve Kelly reported the daily inmate count showing 100.

 

Chairman Wilson said he spoke with a representative from Sweeper Metal Fabricators; Wilson told the representative until doors in jail are working satisfactory they will not be paid.

 

Undersheriff Kelly said the touch screens have been ordered; Kelly reported it will be May 2008 before they will start installing.

 

Kelly asked the commissioners for financial support to hire an additional juvenile transport officer.  Kelly said they have had a considerable increase in transports.  He talked about different options with the person hired and said one possibility would be a jailer/transport officer etc.  Kelly also mentioned the miles traveled this past year in transporting.

 

Wilson mentioned the possibility of hiring a maintenance man/transport officer.  It was the consensus of the commissioners to take into consideration. 

 

Motion was made by Schieber and seconded by Ennis to recess at 9:22 a.m. and enter into a Special Meeting of the Kay County Home Finance Authority.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis to reconvene back into the Commissioners Meeting at 9:30 a.m.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

No action was taken on the invoice from Craftmaster Hardware because the company sent the wrong motor for jail cell door.  The correct motor is being shipped and will save the county $300.00.

 

Road and Bridge Projects, Circuit Engineering District (CED #8:  Schieber reported the District and State meetings will be held in Oklahoma City this week.  Schieber talked about the super two lanes to be built on Waverly/Hubbard/Hwy. 77 with 12 feet driving lanes and 10 feet shoulders.

 

Motion was made by Schieber and seconded by Ennis to Table Contract with Lewis Associates Architect regarding the courthouse roof for further review of the contract.  ADA Clark told the commissioners it was a detailed contract; Clark said the legalities were normal and reasonable, but he did read for content.  Clark said it is good business sense to read through thoroughly and suggested to the commissioners to table until they had a chance to review the contents.

 

A representative with Lewis Associates Architect said the contract has two parts, terms and conditions and details of what architect will do.

 

Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

 

Position/hiring in the custodial department:  ADA Clark said the custodians do not work for one specific person.  Clark said the commissioners need to clarify who is responsible for that particular department, all of the commissioners or just one commissioner, before hiring for retiring custodian Les Johnston.

 

Motion was made by Schieber and seconded by Ennis approving District No. 2 Commissioner to have the position of overseeing the custodial duties for the courthouse and jail.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving Lease Purchase for two Belly Dump Trailers, D#1, Bid#2008-15 from Irwin Trailer.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving going out for bid for a Truck Tractor, Dist#1.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Schieber approving Programming Resolution No. 7, 8-165.A, Bridge No. 262, Dist#2.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Schieber noting the following January 2008 Monthly Reports:  Public Health; Treasurer’s Office; County Clerk’s Office.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving the following Resolutions to deposit:  Res#7, 8-164, Highway-$5,252.53; Res#7, 8-165, Public Building Authority-$1,408.84.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Public Buildings Authority-$1,408.94; Public Buildings Authority-Health-$2,388.37; Preservation Fee-$4,100.00; County Clerk Lien Fee-$2,255.00; Sheriff’s Commissary-$1,175.41; Sheriff’s Service Fee-$12,628.46; Sheriff’s Service Fee-$430.00; Sheriff’s Jail-$16,552.78; Sheriff’s Training-$2,000.00; Sheriff’s Training-$750.00; Visual Inspection Reimbursement-$1,394.83.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

No unscheduled public appearances were made.

 

Motion was made by Schieber and seconded by Ennis approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 EMA: 92, Kay County, 440.00, Workers Comp; General: 1620, Kay County, 176.00, Workers Comp; 1621, Bankers Credit Card Service, 329.63, Blanket; 1622, Fleetcor Technologies, 4716.30, Blanket; 1623, Texas County Juv. Det. Center, 1379.92, Blanket; 1624, Roto-Rooter Service, 225.00, Blanket; 1625, U.S. Foodservice, 7201.26, Blanket; 1626, Take Ten Tire, 360.60, Blanket; 1627, Welborn Electric Co., 1654.00, Electrical Work; 1628, ThyssenKrupp Elevator, 352.00, Elevator Maintenance; 1629, Newkirk Herald Journal, 20.00, Stamp; 1630, First Christian Church, 40.00, Rent; 1631, Gregg Storage Warehouse, 378.00, Rent; 1632, Terri Pametickey, 100.00, Precinct costs; 1633, Church of Christ, 40.00, Rent; 1634, First Christian Church, 40.00, Rent; 1635, First Baptist Church, 40.00, Rent; 1636, First United Methodist Church, 40.00, Rent; 1637, Masonic Lodge, 40.00, Rent; 1638, Consolidated School, 40.00, Rent; 1639, Christs Church, 40.00, Rent; 1640, Peckham Christian Church, 35.00, Rent; 1641, Nardin Methodist Church, 25.00, Rent; 1642, Sun-N-Fun, 40.00, Rent; 1643, St Johns Lutheran Church, 35.00, Rent; 1644, Kildare School, 5.00, Rent; 1645, Presbyterian Church, 30.00, Rent; 1646, Pioneer Christian Church, 40.00, Rent; 1647, Christian Life Church, 40.00, Rent; 1648, Ranch Drive Vol. Fire Dept., 40.00, Rent; 1649, Victory Worship Center, 40.00, Rent; 1650, First Church of God, 40.00, Rent; 1651, PM Patches Quilters Guild, 40.00, Rent; 1652, St. Marys Parish Center, 40.00, Rent; 1653, New Life Christian Center, 40.00, Rent; 1654, Providence Baptist Church, 40.00, Rent; 1655, Northeast Baptist Church, 25.00, Rent; 1656, Westminster Village, 35.00, Rent; 1657, Career Tech, 52.50, Supplies; 1658, Juniors Locks & Alarms, 312.00, Repairs; 1659, Holts Toner Source, 504.00, Supplies; 1660, Secretary of State, 20.00, Filing Fee For Notary; 1661, Southwest Business Products, 48.00, Notary stamp; 1662, Holts Toner Source, 90.00, Cartridges; 1663, OSU Precision Driving Training Center, 121.50, Precision Driving Course; 1664, Howard, Jason Randol, 50.00, Labor; 1665, Sproul, Ryan, 612.01, Travel; 1666, Klumpp, Larry, 618.41, Travel; 1667, Rick Leaming Construction, 10.00, Repairs; 1668, Jones, Donald, 1500.00, Contractual Services; 1669, Tom E. Cusick, 1000.00, Contract Labor; 1670, Leaming, Colton, 440.00, Machine testing; 1671, Osage County Det. Center, 838.55, Juvenile Detention; 1672, Leaming, Carol, 70.20, Travel; 1673, Howard, Cheryl, 30.30, Travel; 1674, Johnston, Jamie, 65.15, Travel; Health: 259, Walmart Community BRC, 34.14, Blanket; 260, Staples, 78.55, Blanket; 261, Lowes Companies Inc., 33.93, Blanket; 262, City of Blackwell, 293.56, electric bill; 263, Bonnie Luis, 20.20, Travel; 264, Bobby Johnson, 133.32, Travel; 265, Richards, Mary, 40.40, Travel; 266, Rose Ann McChristian, 80.80, Travel; 267, Oklahoma State Dept of Health, 26854.52, Payroll; Highway: 1165, Kay County, 3896.00, Workers Comp; 1166, Kay County, 3769.00, Workers Comp; 1167, Kay County, 4678.00, Workers Comp; 1168, Cool Rush Water & Ice, 16.47, Blanket; 1169, Cintas, 849.22, Blanket; 1170, Blackwell Auto Parts, 267.28, Blanket; 1171, Cintas, 381.77, Blanket; 1172, Take Ten Tire, 345.00, Blanket; 1173, Dish Network, 44.98, Satellite service; 1174, OK          Correctional Industries, 257.45, Signs; 1175, Apac-Oklahoma Inc, 992.44, Road rock; 1176, Total Com Inc., 250.00, Paging; 1177, Hotsy of Oklahoma Inc., 5800.00, Heater; 1178, City of Ponca City, 28.05, SIGN; 1179, Unifirst Corporation, 214.20, Uniform Cleaning; 1180, Certified Laboratories, 1056.56, Fuel treatment for dozer; 1181, Edwards Canvas, 60.03, Canvas; 1182, Power Plan, 14.31, Repair JD Trackhoe; 1183, Power Plan, 592.72, Repair JD Trackhoe; 1184, Ponca City Utility Authority, 641.00, electric bill; 1185, Munn Supply Inc., 62.38, Welding supplies; 1186, Kelle Oil Company, 324.61, Tire and mounts; 1187, OK Natural Gas, 105.32, Gas bill; 1188, Power Plan, 164.28, Parts; 1189, Filter Care Of Missouri, 36.40, Cleaning; 1190, OK Natural Gas, 985.99, Gas bill; 1191, Rural Water District #3, 38.88, Water Service; 1192, Railroad Yard, 1764.16, Pipe; 1193, Schieber, Dee, 131.81, Travel; Jail Cash Fund: 125, Houser Hardware, 76.81, Blanket; 126, Lowes Companies Inc., 24.40, Blanket; LEPC Grant Cash Fund: 5, Ponca City News, 120.00, Website host; PBA: 21, Clemons, Jane, 650.00, Janitorial; Serv.Fee: 138, Houser Hardware, 336.68, Blanket; 139, Special-Ops Uniforms, 401.92, Shirts; 140, Bob Barker Co., 773.98, Supplies; 141, Galls Inc., 1316.97, Parts; 142, Public Safety Center, 315.60, Supplies; 143, Lowes Companies Inc., 853.20, Washing machine; 144, Galls Inc., 72.48, Parts

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.        

 

There being no other business, motion was made by Schieber and seconded by Ennis to adjourn (10:29 a.m.).  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

**************************************

Approved this 19th day of February, 2008.

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            PEGGY ENNIS, FIRST DEPUTY

           

            ___________________________

DEE SCHIEBER, MEMBER

ATTEST:

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

****************************************