Tuesday, January 22, 2008

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, January 22, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 18, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order. Those present were as follows: Peggy Ennis, Vice-Chairman; Dee Schieber, Member; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Everette Van Hoesen, Kay County Sheriff; Kay County Court Clerk; Kay County Assistant District Attorney (ADA) Jennifer Layton; District Judge D. W. Boyd; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Motion was made by Schieber and seconded by Ennis approving regular meeting minutes of January 14, 2008. Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

Motion was made by Schieber and seconded by Ennis approving Chairman Wilson to sign Office of Juvenile Affairs (OJA) Claim in the amount of $3031.84. Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

Courthouse Roof Project: District Judge D. W. Boyd expressed his concerns relating to the courthouse roof. Judge said he was not necessarily against a metal roof but was not certain that a metal roof was the best remedy; he also expressed his concerns about the guttering and the water discharge. Judge Boyd suggested to the commissioners to hire an architect, an expert, to give advice on this issue.

Discussion concerning the courthouse roof was also made by the commissioners, county officials, Karen Dye, Newkirk Main Street, ADA Jennifer Layton and citizens.

Karen Dye, Newkirk Main Street, distributed to the commissioners roof recommendations for Kay County Courthouse by Harry Simms, Historic Preservation Architect.

Jail Issues: Sheriff Van Hoesen reported the daily inmate count showing 98. Sheriff said showers are being repaired, ordering plexy glass, and working on slider doors.

Motion was made by Ennis and seconded by Schieber approving conversion of the corporate fire department, Peckham Fire Department, to a county fire department. This will enable the fire department to apply for reap grants and allow employees to receive state pensions. Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

Motion was made by Schieber and seconded by Ennis approving Application for Permit#08-24A (changed from Agenda that read Permit#08-24) to install gas/crude oil & by-products pipeline south section line of Sec 31-25N-R1E, Dist#1. Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

Motion was made by Schieber and seconded by Ennis approving Agreements between the Board of County Commissioners and ‘Subscribers’ listed below allowing remote terminal capabilities with the Assessor’s Office: Karen S. Carper; City of Ponca City. Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

Motion was made by Schieber and seconded by Ennis approving the following Resolutions to Dispose of Equipment: Res#7, 8-156, Treasurer Department, Monroe calculator, C-203-40, junked; Res#7, 8-158, Highway-District#1, Dura Patcher Asphalt Patcher Model 81DJ, ROSCOE Poer Broom Model P7, Clamshell Bucket, Two Drag Buckets & Snow Plow, surplus to be sold at CED Auction; Res#7, 8-159, Highway-District#2, 1986 Caterpillar Motor Grader Model#140G, 1981 Caterpillar Trackhoe/Excavator Model#235, 1980 Hyster Roller Model#C340B, 1981 Bawknox Asphalt Paver Model#PF180H & John Deere 10’ Folding Mower Model#1518 to be sold at CED Auction. Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

Motion was made by Schieber and seconded by Ennis approving the following Resolutions to deposit: Res#7, 8-157 Highway Dist#1-$33,650.67, Project#CB-136D (168) J/P No. 25290. Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

Motion was made by Ennis and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation: Visual Inspection Reimbursement-$873.49; County Improvement-$8.87. Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

Motion was made by Ennis and seconded by Schieber approving the following Transfer of Appropriations: Sheriff Training Donations-$1000.00 to Equipment; Sheriff Service Maintenance-$6,000.00 to Capital Outlay. Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

Unscheduled public appearances: Bruce Robinson, Chairman of the Justice Facility Authority, stated he will be requesting items to be on upcoming Commissioners agenda.

Motion was made by Schieber and seconded by Ennis approving Blanket Purchase Orders. Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

Motion was made by Ennis and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

FY 2007/2008 PURCHASE ORDERS:

2007-2008 Cert.Fee: 26, Merrifield Office Supply, 148.99, Supplies; 27, CODA, 65.00, Registration; General: 1503, City of Blackwell, 1050.00, Rent; 1504, OK Dept of Public Safety, 350.00, Blanket; 1505, Burkes Wrecker Service, 44.00, Blanket; 1506, G K Tires, 998.74, Blanket; 1507, Jack Bowker Ford, 444.23, Blanket; 1508, Goodyear Store, 926.13, Blanket; 1509, Texas County Juv. Det. Center, 1468.00, Blanket; 1510, Bankers Credit Card Service, 421.40, Blanket; 1511, Goodyear Store, 307.26, Blanket; 1512, Quality Water Service, 120.40, Blanket; 1513, Leach Paper Co., 548.42, Blanket; 1514, OK Dept of Public Safety, 350.00, Blanket; 1515, Southwest Business Products, 271.04, Blanket; 1516, Ponca City News, 343.20, Blanket; 1517, Southwest Business Products, 12.40, Supplies; 1518, Ok Employment Security Commission, 201.75, Unemployment; 1519, Southwest Business Products, 26.10, Supplies; 1520, Eastman National Bank, 487.46, Lease payment; 1521, Kellpro Computer, 50.00, Labor; 1522, Johnston, Leslie E., 8.60, Reimburse For Expenses; 1523, Western Plains Youth & Family, 763.10, Juvenile Detention; 1524, Eastern Okla Youth Services, 2511.00, Juvenile Detention; 1525, Osage County Det. Center, 838.55, Juvenile Detention; 1526, AT&T Mobility, 15.20, Cell bill; 1527, Kay County Election Board, 298.00, Election expenses; 1528, Ringgold, Stephanie, 344.38, Travel; 1529, CODA, 115.00, Registration; Health: 237, Smilemakers, 56.87, Stickers; 238, Southwest Business Products, 77.76, Supplies; 239, Dearingers Printing, 41.05, Stamps; 240, Okla. Dept. Of Human Services, 55.00, Withholding; 241, ANCO Services, 1945.00, Janitorial; 242, AT&T Long Distance, 53.64, Long distance; 243, AT&T Long Distance, 115.29, Long distance; 244, Language Line Services, 100.50, Language Line Service; 245, AT&T Mobility, 275.53, Cell bill; Highway: 1079, Starr Lumber Co., 31.04, Blanket; 1080, Munn Supply Inc., 34.00, Blanket; 1081, Houser Hardware, 485.48, Blanket; 1082, Southwest Truck Parts, 799.79, Blanket; 1083, Southwest Truck Parts, 497.69, Blanket; 1084, Southwest Truck Parts, 493.84, Blanket; 1085, Circuit Engineering District #8, 420.00, Stop Signs Hi Intensity 30"; 1086, NES Traffic Safety, 124.00, Rental; 1087, Waste Connections Inc, 84.68, Trash Fee; 1088, Southwest Trailers, 147.33, Parts; 1089, K & O Construction, 3900.00, Parts; 1090, Cross Oil, 180.20, Repairs; 1091, Filter Care Of Missouri, 127.15, Clean filters; 1092, Wooderson Farms, 27.98, Parts; 1093, Blackwell Auto Parts, 549.93, Parts; 1094, Kelle Oil Company, 279.21, Tire; 1095, CODA, 65.00, Registration; 1096, Kelle Oil Company, 538.63, Tire and mounts; 1097, Eastman National Bank, 8738.34, Lease payment; 1098, Security National Bank, 1115.79, Lease payment; 1099, Eastman National Bank, 9470.45, Lease payment; 1100, John Deere Credit, 1904.75, Lease payment; 1101, OK Dept. of Transportation, 950.56, Lease payment; 1102, Eastman National Bank, 2324.98, Lease payment; 1103, John Deere Credit, 1801.73, Lease payment; 1104, OK Dept. of Transportation, 6692.85, Lease payment; 1105, Blackwell Auto Parts, 205.18, Parts; 1106, OK Public Emp.Retirement Sys., 7326.31, Retirement contribution; 1107, Bkl Incorporated, 10000.00, Engineering; 1108, Kay Electric Cooperative, 315.63, electric bill; 1109, Centerpoint Energy Arkla, 325.79, Gas bill; 1110, Budget Pest Control, 58.00, Pest Control; 1111, Ennis, Peggy, 345.76, Travel; 1112, Schieber, Dee, 172.21, Travel; Jail Cash Fund: 114, Four State Maintenance, 342.31, Supplies; 115, Oklahoma Sheriffs Assoc., 20.00, Registration; 116, Ross, Tom, 195.00, Juvenile Transports; 117, Barnard, Cole J, 639.00, Juvenile Transports; 118, McCoy, Joyce, 78.00, Juvenile Transports; 119, Wathor, Jessica, 84.00, Juvenile Transports; 120, Wathor, Jessica, 192.00, Juvenile Transports;

Serv.Fee: 121, Forensic Training Services Inc, 395.00, Class; 122, Simplex Grinnell, 275.61, Maintenance service; 123, Applied Concepts, 255.00, Supplies; 124, Applied Concepts, 244.68, Repairs; 125, Oklahoma Sheriffs Assoc., 1200.00, Membership dues; 126, Travis Voice & Data, 871.25, Camera; Drug Court: 10, Donahoe Inc., 630.00, Office rent; 11, Donahoe Inc., 540.00, Rent; 12, Rumbo, Deborah, 4834.20, Contract Labor

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Schieber and seconded by Ennis to adjourn (10:14 a.m.). Motion carried: Schieber, aye; Ennis, aye; Wilson, aye.

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Approved this 28th day of January, 2008.

___________________________

LAILE WILSON, CHAIRMAN

___________________________

PEGGY ENNIS, VICE-CHAIRMAN

___________________________

DEE SCHIEBER, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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