Monday, January 14, 2008

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 14, 2008, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 11, 2008, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Wilson called the meeting to order.  Those present were as follows: Peggy Ennis, Vice-Chairman; Dee Schieber, Member; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board Secretary; Kay County Sheriff; Kay County First Assistant District Attorney (ADA) Will Clark; Scott Cloud, Newkirk Herald Journal; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Schieber and seconded by Ennis approving regular meeting minutes of January 7, 2008.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, abstained.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 102.  

 

Under Sheriff Kelly asked Commissioners if the touch screens could be ordered.  Schieber told Kelly and Sheriff Van Hoesen he thought they (Kelly and Van Hoesen) had already ordered them. 

 

Kelly reported Tulsa Time was here and fixed the fire alarm on the east side of the jail.

 

Motion was made by Schieber and seconded by Ennis approving Agreement for Inmate Health Service for the Kay County Jail.  The Agreement is effective February 1, 2008 through January 31, 2011 between the County of Kay and Health Professionals, LTD (HPL).   The Licensed Practical Nursing services were increased from 20 to 32 hours per week.   Each monthly payment shall be $12,253.23, in Year 2 there will be an increase of 3.0% of the annual amount and Year 3 there will be an increase of 5.0% of the annual amount of $147,038.74. 

 

Wilson asked ADA Clark about entering into a three year contract.  Clark said basically we will be with them (HPL) three years, but we will have the option to opt out at one year and actually this Agreement is a one year contract.

 

Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Schieber to reappoint Wes Young to Position No. 5.  Gene Smith resigned to Position No. 4 and Schieber stated he has not found a replacement for that position at this time.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Road and Bridge Projects, Circuit Engineering District (CED) #8:  Schieber reported Tonkawa Tribe will match STP project money; engineering has begun on “S” Street; applying for grant money with each tribes.

 

Motion was made by Ennis and seconded by Schieber approving, with amendments, where ODOT is corresponding with reference to the Emergency Relief (ER) Projects that have been identified in your county.  Amendments-ERSTP-136C(165)ER 25132(04) Indian Road (EW-103) at Hardy Lane (NS-347) Total submitted/Total approved -  $7,577.50 (amended amount-$10,927.76).  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving Agreements between the Board of County Commissioners and ‘Subscribers’ listed below allowing remote terminal capabilities with the Assessor’s Office:  First National Bank of Oklahoma; Cherokee Strip Credit Union; Tonkawa Casino; RCB Bank-Pioneer.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

Courthouse Roof Project -  Discussion was made in the following areas:  What type and color of roof and gutters should be put on; how active and what kind of help can we receive from the Historical Society; do we need to get an opinion from more than one architect; breaking a contract with Metal Roofing; requesting drawings from Metal Roofing, etc.

 

ADA Clark mentioned to the Commissioners Metal Roofing may not be able to let the contract go if we request drawings from them.  Clark suggested Commissioners have the contractor to come back and together make clear decisions.  Clark said there seems to be several uncertainties and the proficient way to handle this situation would be to have Metal Roofing come and set down and work together.  Any decisions made must be done in an open meeting.

 

Motion was made by Schieber and seconded by Ennis noting the following December 2007 Monthly Reports:  Public Health; Court Clerk - Newkirk Office, Blackwell, Ponca City Division.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis noting the following Monthly Reports:  Treasurer’s – October/November 2007.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis to go out for bid on one or more belly dump trailers, Dist#1.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving Resolution 7, 8-154, Approving Interlocal Cooperative Agreement for Circuit Engineering District.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving Resolution 7, 8-155, Designating Dee Schieber as Official Board Member to Circuit Engineering District 8.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving Resolution 7, 8-155, Designating Laile Wilson as first alternate and Peggy Ennis as second alternate of CED District 8 Board of Directors.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving the following Resolutions to Dispose of Equipment:  Res#7, 8-147, Dist#3, 1975 Ford Truck with winch and gin poles SN U81CVV68034/1978 International Dump Truck, SN DO525HHA14834/1990 John Deere Excavator-Track hoe with 48” bucket SN DW690DL531568, surplus, to be sold March 7 & 8, 2008 Elk City Statewide County Equipment Auction; Res#7,8-148, Court Clerk, Printer with envelope feeder SN USJNJ42459/SN JPCLB42441, junked; Res#7, 8-150, Dist#1, Belly dump trailer, SN 4Z4111621WP001254, surplus, to be sold at Elk City Auction; Res#7, 8-151, Dist#1, John Deere 7210 Tractor, SN 7210S035516, surplus, to be sold at Elk City Auction.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Schieber approving the following Resolutions to deposit:  Res#7, 8-146, Highway D#2-Alltell-$100.00, phone rebate; Res#7, 8-149, Public Building Authority-$1,408.84, January 2008 Rent on DHS building; Res#7, 8-152, Drug Court-$3,187.50, December 2007 Adult Drug Court; Res#7, 8-153, Drug Court-$11,875.00.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Public Buildings Authority-Health-$1,888.94; Public Buildings Authority-$1,408.84; Drug Court-$15,062.50.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

The ladies restroom on the first floor of the courthouse was discussed.  Larry Klumpp, OSU Extension office said the restroom is leaking down into his office and Klumpp expressed to commissioners that he would like to see this problem taken care of relatively fast.

 

Judy Barnes, Kay County Assessor, said she has talked with a contractor to get an estimate on the cost to make needed repairs but has not been told an amount. 

 

Schieber said he would contact a contractor also.

 

Motion was made by Schieber and seconded by Ennis approving Payroll with warrants to be released on January 23, 2008.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 Commissary: 7, Opportunity Villlage Print Shop, 28.50, Shirts; EMA: 81, USA Mobility Wireless, 124.33, Paging;                 General: 1340, Houser Hardware, 109.62, Blanket; 1341, Ponca City News, 190.25, Blanket; 1342, Rogers Oil Co., 37.83, Blanket; 1343, Caskey Pest Control, 53.00, Blanket; 1344, Southwest Business Products, 444.09, Supplies; 1345, Cummberland Concepts, 133.00, Bags; 1346, Allegiance Communications, 21.02, Cable Service; 1347, Pitney Bowes Supplies, 116.00, Cartridges; 1348, Installations Unlimited, 1369.95, Activations; 1349, BancFirst, 189.00, Free fair warrants; 1350, Houser Hardware, 629.00, Refrigerator; 1351, Roto-Rooter Service, 85.00, Repairs; 1352, CODA, 115.00, Registration; 1353, Cool Rush Water & Ice, 61.95, Water; 1354, First National Bank, 709.00, Free fair warrants; 1355, Eastman National Bank, 189.00, Free fair warrants; 1356, Home National Bank, 2290.00, Free fair warrants; 1357, OK Public Emp.Retirement Sys., 415.39, Contribution; 1358, CommunityWorks, 251.03, Juvenile Detention; 1359, OSU Cooperative Extension Serv, 9612.00, Contractual Services; 1360, Central National Bank, 253.00, Free fair warrants; 1361, Thomson-West, 205.50, Books; 1362, Secretary

                of State, 40.00, Renew Notary Commission; 1363, Supply First, 900.00, Janitorial; 1364, Howard, Cheryl, 60.60, Travel; Health: 220, Walmart Community BRC, 26.12, Blanket; 221, Walmart Community BRC, 32.19, Blanket; 222, Staples, 158.27, Blanket; 223, McDonald              Electric, 500.00, Repairs; 224, Todd Robinson, 45.00, Labor; 225, Parker Pest Control, 178.00, Pest Control; 226, Centerpoint Energy Arkla, 290.25, Gas bill; 227, June Fetters, 38.80, Travel; 228, Rose Ann McChristian, 57.23, Travel; 229, Bobby Johnson, 176.06, Travel; 230, Outpatient Surgical Center, 12.00, sterilization services; 231, AT&T, 409.94, Phone bill; 232, Falco Alarm Co., 213.00, Monitoring; 233, Ponca City Utility Authority, 1161.51, Electric & Water Usage; 234, Mary Koster, 58.20, Travel; 235, Neopost Inc., 127.50, Postage Equip Rental; 236, Becky Wolfe, 736.96, Therapy services; Highway: 1002, NAPA, 999.78, Blanket; 1003, Blackwell Auto Parts, 284.20, Blanket; 1004, Take Ten Tire, 178.17, Blanket; 1005, Kelle Oil              Company, 681.60, Blanket; 1006, Lampton Welding, 485.72, Blanket; 1007, Cintas, 378.02, Blanket; 1008, Cross Oil, 1050.00, Blanket; 1009, Blackwell True Value Hardware, 49.25, Blanket; 1010, Evans & Associates, 143890.21, Road project; 1011, Unifirst Corporation, 535.50, Uniform Cleaning; 1012, 7 Mile Mine LLC, 5941.56, Crusher Run; 1013, Bellco Materials Inc., 3107.80, Road rock; 1014, Bellco Materials Inc., 388.57, Road rock; 1015, Blackwell True Value Hardware, 121.94, Electrical supplies; 1016, OK Natural Gas, 90.67, Gas service; 1017, Rural Water District #3, 35.48, Water Service; 1018, Postmaster, 20.50, Stamps; 1019, Schieber, Dee, 102.01, Travel; Jail Cash Fund: 111, U.S. Foodservice, 7500.00, Blanket; 112, Health Professionals, 11297.08, Blanket; 113, U.S. Foodservice, 28.59, Overage Of PO; Lien Fee: 18, T. M. Consultants Inc., 1500.00, Licensing & Support; Preservation Fee: 5, Kellpro Computer, 2814.40, Licensing & Support; Serv.Fee: 105, Roto-Rooter Service, 70.00, Blanket; 106, Four State Maintenance, 700.00, Blanket; 107, Great America Leasing Corp., 343.07, Copier payment; 108, Merrifield Office Supply, 661.05, Supplies; 109, Simplex Grinnell, 1215.15, Annual inspectino & serv.; 110, Four State Maintenance, 2.47, Overage Of PO

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.        

 

There being no other business, motion was made by Schieber and seconded by Ennis to adjourn (10:14 a.m.).  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

 

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Approved this 22nd day of January, 2008.

 

 

 

 

 

 

                        ___________________________

             LAILE WILSON, CHAIRMAN

                                      ___________________________

            PEGGY ENNIS, VICE-CHAIRMAN

           

            ___________________________

DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

 

 

____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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