Monday, December 31, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 31, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 28, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Peggy Ennis, Member; Judy Barnes, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Kay County First Assistant District Attorney (ADA) Will Clark; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Wilson and seconded by Ennis approving regular meeting minutes of December 17, 2007.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving special meeting minutes of December 20, 2007.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Jail Issues:  Undersheriff Kelly reported the daily inmate count showing 102.  Kelly said the refrigerator in the jail’s kitchen froze up and he contacted a repair man.

 

Schieber said he will meet with the Oklahoma State Department of Health to try and increase the number of inmates from 108 to 130.

 

Road and Bridge Projects, Circuit Engineering District (CED) #8:  Schieber reported that his STP job on Highland has been moved up from 2011 to this summer because the engineering portion is complete.

 

Schieber said he hopes to receive $1 million grant money from Kaw, Ponca, and Tonkawa Tribes for road projects and hopes to receive funding from the tribes for ten bridge projects.

 

Schieber expressed his excitement for the 2008 year and added it should be a good year in the road department.

 

Motion was made by Wilson and seconded by Ennis approving Oklahoma Juvenile Affairs transportation claim in the amount of $5,050.87.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson, upon legal advice of ADA Will Clark, and seconded by Ennis to enter into an executive session (9:10 a.m.) pursuant to Title 25 Section 307(B) (4) regarding Kay County District Court Case Number CV-05-28PC, wherein The Board of County Commissioners are a party to the matter (proposal given to ADA Will Clark from Dilworth Development’s attorney).  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis to reconvene to regular meeting at 9:32 a.m.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Wilson to Table where ODOT is corresponding with reference to the Emergency Relief (ER) Projects that have been identified in Kay County.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving Agreements between the Board of County Commissioners and ‘Subscribers’ listed below allowing remote terminal capabilities with the Assessor’s Office:  Marc Gravel Appraisals; Mary Kirby; Inskeep Appraisal Co.; Eddie Douglas Real Estes and Auction Co.; Earl Ball Insurance Agency, Inc.; McKenzie-Noles Agency; Nga Ly Wells, State Farm Insurance; Robert Hughes; Home National Bank.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving Amendment to Contract (Regional Juvenile Detention Center “Glenn Dale Carter Hall”) between Pottawatomie County Public Safety Center and the Board of Kay County Commissioners.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving following Applications for Permit Line Installation on County Right-of-Ways, Dist#3:  Permit#08-24, Installing a salt water line, located NW15-25N-2W to SW-10-25W-2W; Permit#08-25, Installing a salt water line, located SW10-25N-2W to SE9-25N-2W.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving Resolution No. 7, 8-144 to Dispose of Equipment, Dist#3, on the following:  50 Ton Floor Jack, D3-410-03; Winco Electric Generator, D3-417-01; Teel/Briggs & Stratton portable water pump, D3-420-02;

Blacker & Decker grinder, D3-427-02.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving the following Resolutions to deposit:  Res#7, 8-139, Highway, $1,000.00 for pipeline crossings, D#3, Diemer Construction Co. NW4 15-25-2W to SW4 10-25-2W; Res#7  8-140, Highway, $17,696.99 for FEMA reimbursement, PA-1712 _W71 PK 1, District 1; Res#7  8-141, Highway, $52,961.42 for FEMA reimbursement PA-1712 PW 345 PK1, PA-1712 PW 373 PK1, PA-1712 PW83 PK1, PA-1712 PW76, District 2; Res#7  8-142, Highway, $69,609.16 for FEMA reimbursement PA-1712 PW 346 PK1, PA-1712 PW 347 PK1, PA-1712 PW380 PK1, PA-1712 PW351 PK1, PA-1712 PW 349 PK1, PA-1712 PW 384 PK1, District 3.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway District 1  $17,696.99; District 2 - $52,961.42; District 3 - $69,609.16; Sheriff Jail Cash- $33,215.29; Service Fee- $11,768.37; Sheriff Grant Fund- $4,916.49.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving accepting bid from Northern Equipment in the amount of $97,952.00, minus the hydraulic thumb option, Bid#2007-48 Lease Purchase-Trackhoe, D#3.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Ennis approving Laile Wilson as Chairman and Peggy Ennis as Vice-Chairman for the Board of Kay County Commissioners for the year 2008.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Replacing the refrigerator in the Community Room of the Courthouse was mentioned by Judy Barnes, Kay County Assessor.  Ms. Barnes wanted to bring to the commissioners attention the 32 year old refrigerator was no longer working.  Schieber told Barnes she could replace the unit through the General Fund.

 

ADA Clark recommended to the commissioners to have Ms. Barnes gather phone quotes and bring a recommendation back to the board before making a final purchase on the refrigerator.

 

Commissioner Schieber asked Commissioner Wilson to give an updated report on the Justice Facilities Authority (JFA).  Wilson reported the JFA hired a financial consultant. 

 

Van Hoesen said the consultant will look at several different avenues, a possible sales tax, how bonds would be repaid, and assist in selling bonds.

 

Schieber said he would not consider putting it on the property owners.

 

Wilson told him that option has not even been considered.

 

Motion was made by Wilson and seconded by Ennis to Table Bid#2008-8 for Road Rock until calculations are made by County Clerk’s office.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye;

 

Motion was made by Ennis and seconded by Wilson approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 Commissary: 6, Opportunity Village Print Shop, 39.75, Shirts; EMA: 76, Kay County, 440.00, Workers Comp; 77, Allegiance Communications, 21.02, Cable Service; 78, Houser Hardware, 23.49, Parts; 79, AT&T, 59.00, Phone bill;               General: 1284, Kay County, 176.00, Workers Comp; 1285, DA Council, 20000.00, Civil Litigation; 1286, USPS Disbursing Officer, 2369.00, Rent; 1287, Bankers Credit Card Service, 616.81, Blanket; 1288, Ponca City News, 408.90, Blanket; 1289, Ponca City News, 42.40, Blanket; 1290, Birch Telecom, 5.40,

                Blanket; 1291, Caskey Pest Control, 53.00, Blanket; 1292, Page Plus Inc., 155.05, Blanket; 1293, Caskey Pest Control, 52.00, Blanket; 1294, Travis Voice & Data, 13752.00, Security system; 1295, Walmart Community, 100.00, Televisions; 1296, Visual Solutions, 253.00, Ticket books; 1297, ThyssenKrupp Elevator, 352.00, Elevator Maintenance; 1298, Corporate Express, 63.84, Paper; 1299, Southwest Business Products, 72.37, Supplies; 1300, Merrifield Office Supply, 192.71, Supplies; 1301, Eastman National Bank, 565.00, Free fair warrants; 1302, Jones, Donald, 1500.00, Contract Labor; 1303, Tom E. Cusick, 1000.00, Contract Labor; 1304, OK Department Of Labor, 125.00, Inspections; 1305, OK Natural Gas, 383.93, Gas bill; 1306, Canadian County Juvenile Center, 366.89, Juvenile Detention; 1307, Ponca City News, 84.00, Subscription

                renewal; 1308, Bahjat, Jeanette R., 43.17, Travel; 1309, Kay Office Equipment, 51.29, Copier Maint & Overage; 1310, Case, Brenda, 43.17, Travel; 1311, Clearwater Enterprises, 3127.84, Gas bill; 1312, Quality Water Service, 24.90, Water; 1313, AT&T, 899.88, Phone bill; 1314,

                Carter Hall, 305.85, Juvenile Detention; 1315, City of Newkirk, 7002.52, Electric & Water Usage;

                Health: 200, Harcourt Assessment Inc, 252.81, Supplies; 201, Pearson, 105.00, Forms; 202, Southwest Business Products, 46.00, Letterhead; 203, Moore Medical Corp., 483.80, Supplies; 204, Baileys, 56.00, Supplies; 205, Carol Rickards, 150.00, Nursing; 206, AT&T, 191.72, Phone

                bill; 207, Stolhand Heating & Air, 135.00, Repairs; 208, Four Seasons Lawn Care, 35.00, Lawn Care; 209, AT&T Mobility, 134.04, Cell bill; 210, Oklahoma State Department Of Health, 47666.29, Payroll; 211, Bank Of The West, 7960.13, Loan Payment; 212, AT&T Long Distance,

                47.87, Long distance; 213, OK Natural Gas, 266.56, Gas bill; 214, Language Line Services, 100.50, Language Line Service; 215, ANCO     Services, 1945.00, Janitorial; 216, AT&T Long Distance, 103.87, Long distance; 217, STC, 45.00, Copier contract; Highway: 931, Kay County, 3896.00, Workers Comp; 932, Kay County, 3769.00, Workers Comp; 933, Kay County, 4678.00, Workers Comp; 934, Kelle Oil Company, 991.46, Blanket; 935, Owen Auto Supply, 578.90, Blanket; 936, Bartletts Bldg. Center, 57.00, Blanket; 937, Brandts, 242.52, Blanket; 938, Blackwell Auto Parts, 237.45, Blanket; 939, Blackwell True Value Hardware, 38.17, Blanket; 940, Cintas, 630.30, Blanket; 941, Walmart Community, 497.68, Supplies; 942, NES Traffic Safety, 120.00, Rental Of Equipment; 943, Staples, 330.97, Supplies; 944, Owen Auto Supply, 365.95, Parts; 945, Circuit Engineering District #8, 367.00, Signs; 946, Joe Zeman, 498.00, Sand; 947, Warren Power & Machinery, 387.84, Parts; 948, Blackwell Equipment, 268.24, Parts; 949, Blackwell Auto Parts, 386.82, Parts; 950, OK Natural Gas, 81.40, Gas bill; 951, Kelle Oil Company, 618.80, Tire; 952, Laser Grade Company, 739.00, Transit; 953, Filter Care Of Missouri, 55.45, Filters; 954, AT&T, 115.38, Phone bill; 955, Bliss Industries, 54.60, Parts; 956, Zee Medical Inc., 184.20, Re-stock first aid kits; 957, Blackwell True Value Hardware, 102.47, Parts; 958, AT&T Long Distance, 30.41, Long distance; 959, AT&T, 71.88, Phone bill; 960, Centerpoint           Energy Arkla, 117.43, Gas bill; 961, Cross Oil, 18692.39, Fuel; 962, Kelle Oil Company, 2253.34, Fuel; 963, Cintas, 35.00, Janitorial; 964, AllTel, 57.29, Cell bill; 965, Schieber, Dee, 132.41, Travel; 966, North, Richard, 15.35, Travel;

                Jail Cash Fund: 108, Four State Maintenance, 279.57, Blanket; 109, Leach Paper Co., 50.00, Blanket; 110, Walmart Community, 294.53, Supplies;                PBA: 17, Clemons, Jane, 650.00, Janitorial;

                Serv.Fee: 99, Walmart Community, 323.81, Blanket; 100, Welborn Electric Co., 899.00, Repairs; 101, Hartford Animal Clinic, 42.00, Testing;     102, Imperial Systems Inc., 841.79, Circuit boards; 103, StopTech Ltd., 57.00, Repairs; 104, Sentry Security Fasteners Inc., 107.56, Switch

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.        

 

Larry Klumpp, OSU Extension Agent, introduced new agriculture agent, Ryan Sproul.

 

There being no other business, motion was made by Wilson and seconded by Ennis to adjourn (10:14 a.m.).  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

 

 

 

 

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Approved this 7th day of January, 2008.

 

 

 

 

 

 

 

                        ___________________________

             DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

PEGGY ENNIS, MEMBER

 

 

 

 

 

ATTEST:

 

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

 

 

 

 

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