Monday, November 26, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 26, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 21, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Peggy Ennis, Member; Judy Barnes, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board Secretary; Kay County District Judge D. W. Boyd; Scott Cloud, Newkirk Herald Journal; Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Wilson and seconded by Ennis approving regular meeting minutes of November 19, 2007.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving Oklahoma Juvenile Affairs Claim in the amount of $4,872.53.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 109 inmates.

 

Modifications of Courthouse roof design was discussed by Commissioners and Judge Boyd.  Judge Boyd reviewed recent bid accepted on courthouse roof project and told Commissioners he felt they would be taking a big risk because there were no plans included to detail what Metal Roof Contractors, Inc. were intending to do on the building; there were no blueprints to show how roof would be installed, etc.

 

Judge Boyd mentioned to Commissioners he would prefer to keep the historic appearance to the building and made suggestions on how to achieve that goal pertaining to the installation on the eaves and gutters.

 

The heating and air conditioning unit on top of the courthouse building was also discussed.  The concern with the unit is the location of unit and how it will fit under the new roof since the roof will be installed under the windows. The unit is a 16-17 year old unit and if in the future it had to be replaced finding another unit with the same dimensions might be a problem.

 

Quotes for a new heating and air conditioning and quotes to see what it would cost to raise the current unit will be considered.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions to Dispose of Equipment:  Res#7, 8-121, Dist#1, Canon Typewriter, junked; Res#7, 8-122, Dist#1, Canon Copier, junked, Res#7, 8-123, Dist#1, File cabinets.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving the following Resolutions to deposit:  Res#7, 8-118, Child Abuse Prevention-$423.10, Juror donations; Res#7, 8-119, LEPC-$182.00.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Child Abuse Prevention-$30.35.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Wilson approving the following Transfer of Appropriations:  Jail-Travel-$300.46 to Maintenance.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving Public Notice of regular scheduled meeting date cancellation on December 24, 2007.   Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Ennis and seconded by Wilson approving Payroll with warrants to be released on November 20, 2007.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Ennis approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye;

 

Motion was made by Ennis and seconded by Wilson approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 General: 1084, Kay Office Equipment, 12.24, Copier Maint & Overage; 1074, Ponca City News, 156.56, Blanket; 1076, Ponca City News, 47.75, Blanket; 1079, Ponca City News, 84.00, Subscription renewal; 1085, Ponca City News, 84.00, Subscription renewal; 1072, Caskey Pest Control, 52.00, Blanket; 1081, Eastman National Bank, 644.00, Free fair warrants; 1091, Eastman National Bank, 363.00, Free fair warrants; 1070, OK Public Emp.Retirement Sys., 284.76, Payroll; 1082, OK Natural Gas, 179.86, Gas delivery; 1086, Southwest Business Products, 20.79, Cartridges; 1077, STC, 228.89, Copier contract; 1071, Payroll Tax Account, 444.99, Payroll; 1090, Central National Bank, 526.00, Free fair warrants; 1092, Klumpp, Larry, 639.82, Travel; 1075, OK Dept of Public Safety, 350.00, Blanket; 1089, Eastern Okla Youth Services, 1023.00, Juvenile Detention; 1087, Western Plains Youth & Family, 1350.10, Juvenile Detention; 1088, Tulsa Co. Juvenile Bureau, 646.20, Juvenile Detention; 1073, Kansas Turnpike Authority, 14.20, Blanket; 1083, Clearwater Enterprises, 622.65, Gas bill; 1080, Pritchard & Abbott Inc., 1346.16, Professional services; 1078, AT&T Mobility, 9.45, Cell bill; 1069, Ballard, George Douglas, 1299.52, Payroll; Health: 164, OK Natural Gas, 102.93, Gas bill; 162, Ponca City News, 91.98, Advertising; 161, Southwest Business Products, 216.38, Cartridges; 165, Language Line Services, 100.50, Language Line Service; 167, Bank Of The West, 7960.13, Loan Payment; 163, AT&T, 191.72, Phone bill; 166, AT&T Mobility, 134.14, Cell bill; Highway: 785, Kelle Oil Company, 1239.40, Repairs; 786, Kelle Oil Company, 1834.00, Repairs; 780, Take Ten Tire, 984.34, Blanket; 791, City of Blackwell, 338.13, electric bill; 781, Southwest Truck Parts, 494.33, Blanket; 783, Sunbelt Equipment & Supply, 3752.96, Sheeting; 788, Hotsy of Oklahoma Inc., 15.30, Parts; 784, Biltmore Hotel, 124.00, Lodging; 779, Staples, 63.10, Blanket; 782, Staples, 59.99, Software; 790, Centerpoint Energy Arkla, 68.65, Gas bill; 787, AT&T, 115.39, Phone bill; 789, AT&T, 71.88, Phone bill; 778, Cool Rush Water & Ice, 16.47, Blanket; LEPC Grant Cash Fund: 2, Arbys, 59.50, Lunch; Preservation Fee: 4, Kellpro Computer, 3266.00, Publish records; Serv.Fee: 78, Galls Inc., 890.58, Supplies

 

Motion was made by Wilson and seconded by Ennis accepting bid on Bid#2007-47-Renovation of existing electronic control systems in the Kay County Detention Facility from Wetherbee Electric, Inc. in the amount of $68,000.  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

There being no other business, motion was made by Wilson and seconded by Ennis to adjourn (10:05 a.m.).  Motion carried:  Schieber, aye; Ennis, aye; Wilson, aye.

 

 

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Approved this 3rd day of December, 2007.

 

                        ___________________________

             DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

PEGGY ENNIS, MEMBER

ATTEST:

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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