Monday, October 29, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 oíclock a.m. on Monday, October 29, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.Notice of the meeting was posted for public information on October 26, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Will Clark, First Assistant District Attorney (ADA); Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board Secretary; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). ††

 

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of October 22, 2007.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Sheriff Van Hoesen reported a total count of 117 inmates in the Kay County facility and 7 inmates in the Osage County facility.

 

Jail Issues Discussed:Lighting, television cable, control panels, installation of glass, and the actual jail count.

 

No action was taken on the invoice from Osage County housing Kay County inmates.Discussion was made concerning who is to pay and that a purchase order should have already been in place. ADA Clark said itís a policy decision made by the County Commissioners and a purchase order over estimating the cost to be sure to cover when invoice comes in. Van Hoesen said there is a statute specifying who pays and he thought it was to be paid by through the General Government account.

 

Road and Bridge Projects, Circuit Engineering District (CED) #8:Schieber reported work continues on Highland Road.

 

Commissioners reviewed and made necessary changes to the commonly used items for the six month bids.

 

Motion was made by Leven and seconded by Wilson appointing Commissioner Schieber to the NODA Board.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson, contingent upon ADA Clarkís approval, to pay $300 to the hospital on a surgery for indigent person.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Discussion was made concerning Commissioner Levenís resignation. ADA Clark said the Governor will call for a special election within thirty days after the vacancy occurs.The proclamation must contain dates that are the same as are required by law for regular filing period, Primary Election, Runoff Election and General Election.

 

Clark said Commissioner Levenís First Deputy will be available to run the officeís day to day duties.Leven has not at this time designated a person for that position.

 

Clark said 53 days before election is held would be quick and he felt it would probably be 70-90 days before an election is held.

 

Levenís resignation is effective November 5, 2007.

 

 

 

Motion was made by Leven and seconded by Wilson to Table Requisitioning Officer/Receiving Agent/Inventory Clerk, Dist#2.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on replacement of Flood Plain Board Member, Rick Jeans, whose term expired.

 

The need for more courthouse security and possibly installing motion lights was brought to the commissionerís attention from Mary Ramey, Court Clerk, who said someone had tried to break into the Victim Witness Center late one evening at 10:00 p.m.They were discovered on tape by the security camera trying to break in the room.

 

Motion was made by Leven and withdrawn by Leven to purchase security motion lights.

 

Schieber suggested trying to see if part of the grant received from Homeland Security could be used to purchase and install some kind of security lighting system.

 

Motion was made by Leven and seconded by Wilson approving the Agreement between the Board of County Commissioners and Earl Ball Insurance Agency, Inc. for use of remote terminal capabilities in the Assessorís Office.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Resolution Number 7, 8-99 increasing Line Permit rates.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Cash Fund Estimate of Needs and Request for Appropriation:CSSP-$326.50.†† Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Kay County Estimated General Fund Budget, FY 2007-2008 and publication.Kay County certified an 8% delinquency reserve for the fiscal year 2007-2008, allowing to budget 92% of expected collections.A provision provided by Oklahoma Statutes allows a County to adjust the delinquency reserve according to their needs.The budget at 92% in the amount of $4,500,075.98.Motion carried:†† Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Payroll with warrants to be released on October 30, 2007.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Blanket Purchase Orders.Motion carried:Schieber, aye; Leven, aye; Wilson, aye;

 

Motion was made by Wilson and seconded by Leven approving the Maintenance & Operation Claims.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

††††††††††††††† 2006-2007 Health: 481, FFF Enterprises, 15822.00, Vaccines

FY 2007/2008 PURCHASE ORDERS:

††††††††††††††† 2007-2008 Cert.Fee: 17, Southwest Business Products, 1672.29, Print Cartridges; 16, Northwest Inn, 60.00, Lodging; EMA: 51, Allegiance Communications, 21.02, Cable Service; General: 861, Caskey Pest Control, 52.00, Blanket; 862, Houser Hardware, 145.04, Blanket; 863, United Linen, 134.35, Blanket; 864, USPS Disbursing Officer, 2369.00, Rent; 865, Birch Telecom, 5.40, Blanket; 866, Allegiance Communications, 36.77, Blanket; 867, Page Plus Inc., 155.05, Blanket; 868, S T C, 214.92, Copier overage & maint.; 869, Northwest Inn, 70.00, Lodging; 870, Supply First, 900.00, Janitorial; 871, Western Plains Youth & Family, 792.45, Juvenile Detention; 872, Clearwater Enterprises, 419.64, Gas bill; 873, Kay Office Equipment, 17.44, Copier Maint & Overage; 874, U.S. Postal Service (Neopost Postage-On-Call), 10000.00, Postage; 875, Canadian County Juvenile Center, 733.78, Juvenile Detention; 876, Sweeper Metal, 43062.75, Repairs; 877, Jones, Donald, 1500.00, Contract Labor; 878, Tom E. Cusick, 1000.00, Contract Labor; 879, Barnes, Judy Ann, 40.89, Travel; Health: 134, A-Plus Printing, 65.00, Copies; 135, Stillwater Typewriter, 45.00, Copier Maint & Overage; 133, Parker Pest Control, 178.00, Pest Control; 136, Ponca City Utility Authority, 1563.41, Electric & Water Usage; 138, Bank Of The West, 7960.13, Loan Payment; 137, Four Seasons Lawn Care, 70.00, Lawn Care; Highway: 625, City of Blackwell, 316.20, Electric & Water Usage; 622, Sonny Cannon Auto Plaza, 30.35, Parts; 628, Ponca City Utility Authority, 515.28, electric bill; 632, Leven, Wayne, 210.98, Travel; 619, Warren Cat, 3160.00, Grader Blades; 620, Power Plan, 1740.42, Repairs; 631, Wilson, Laile G., 31.98, Reimburse For Expenses; 627, Dish Network, 16.99, Satellite service; 630, North, Richard, 9.50,

††††††††††††††† Travel; 624, AT&T, 115.56, Phone bill; 629, AT&T Long Distance, 25.84, Long distance; 626, AllTel, 85.33, Cell bill; 623, Visual Solutions, 210.00, Supplies; 618, 7 Mile Mine LLC, 540.24, Crushed rock; 621, AMC Urgent Care Plus, 75.00, Drug screening; Jail Cash Fund: 73, Four State Maintenance, 471.11, Blanket; 74, Walmart Community, 384.25, Blanket; Lien Fee: 13, Kellpro Computer, 185.00, Hard drive & labor; PBA: 10, Caskey Pest Control, 44.00, Blanket; 11, Superior Plumbing, 75.00, Repairs; 12, Clemons, Jane, 650.00, Janitorial

 

FY 2007/2008 PURCHASE ORDERS:

Detailsí concerning the above listed purchase orders/claims are available in the County Clerkís Office.All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn (10:29 a.m.).Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

 

 

 

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Approved this 5th day of November, 2007.

 

 

 

 

†††† †††††††††††††††††___________________________

††††††††††† DEE SCHIEBER, CHAIRMAN

††††††††††††††††††††††††††††††††††††† ___________________________

††††††††††† LAILE WILSON, VICE-CHAIRMAN

†††††††††††

††††††††††† ___________________________

WAYNE LEVEN, MEMBER

 

 

 

 

ATTEST:

 

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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