September 24, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 24, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 21, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Will Clark, First Assistant District Attorney (ADA); Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary.

Member Wayne Leven was absent (see sign in sheet).   

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of September 17, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving Chairman Schieber to sign Oklahoma Juvenile Claim in the amount of $3,430.11.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving Chairman Schieber to sign RESOLUTION NO. 7, 8-83.  RESOLUTION DECLARING THE INTENT OF THE BOARD OF COMMISSIONERS OF KAY COUNTY TO CONSIDER THE DESIGNATION OF A PORTION OF THE COUNTY AS A “STATUTORY REINVESTMENT AREA” AND TO CONSIDER CREATION OF A RELATED “TAX INCREMENT DISTRICT” PURSUANT TO OKLAHOMA LAW;  CREATING THE KAY COUNTY LOCAL DEVELOPMENT ACT REVIEW COMMITTEE (THE “REVIEW COMMITTEE”); DETERMINING MEMBERSHIP OF THE REVIEW COMMITTEE; DESIGNATING MANNER AND TERM OF APPOINTMENT OF COMMITTEE MEMBERS; PROVIDING FOR MEETINGS OF THE REVIEW COMMITTEE; ESTABLISHING OFFICERS; DETERMINING VOTING RIGHTS AND QUORUM; DIRECTING THE REVIEW COMMITTEE TO CONSIDER PROPOSED PROJECT PLANS AND TO MAKE ANY FINDINGS AND RECOMMENDATIONS REQUIRED BY LAW; DIRECTING THE SUBMISSION OF THE PROPOSED PROJECT PLANS TO THE REVIEW COMMITTEE FOR ITS CONSIDERATION; AND CONTAINING OTHER PROVISIONS RELATING THERETO. 

 

Presenting the Resolution to the Board of County Commissioners were:  Daniel E. McMahan, Attorney and Counselor-At-Law; Mike Frickenschmidt, General Manager, Oklahoma Ethanol LLC; Attorney James L. Menzer, Menzer Law Offices, P.C.; Darrel Grossardt, Chairman of the Blackwell Industrial Authority (BIA); Shane Frye, Executive Director Chamber of Commerce, Blackwell.

 

McMahan said by setting up a tax increment district between the City of Blackwell and County it would help attract major investments in the area.  He said the first project would be the Ethanol Plant located on land not currently within the city limits.

 

McMahan explained that this Resolution creates a Review Committee and sets up guidelines.  McMahan stated the Statutes are followed in all regards.

 

ADA Clark said bonds will be undertaken from the TIF and will go for the retiring of the bonds, when the bonds are paid off the taxing authority will realize the full benefit.

 

Many questions and comments were made concerning the Tax Increment Financing (TIF) before it was approved by the commissioners.

 

ADA Clark said he had received and reviewed the Resolution at an earlier time and it appears all is fine. 

 

Motion carried:  Schieber, aye; Wilson, aye.

 

There will be a special meeting Wednesday, September 26, 2007, at 1 p.m. to Discuss and consider Kay County District Court Case Number CV-06-28, wherein The Board of County Commissioners are a party to the matter.  A) Discuss, consider and possible take action concerning entering into an executive session pursuant to title 25 Section 307(B)(4) regarding Kay County District Court Case Number CV-06-28PC, wherein The Board of County Commissioners are a party to the matter.  B) Return from executive session, if appropriate.

 

Jail Issues:  Commissioners Schieber and Wilson have both had some of their employees working in the jail to do welding, etc.

 

Sheriff Van Hoesen gave the total number of inmates 115, 17-DOC, 9-Osage County.

 

ADA Clark mentioned Oklahoma County sued the Department of Corrections and issued a Court Order to DOC in order to have inmates picked up in a timely manner.  Clark told the Sheriff if that becomes an issue in Kay County, let him know.

 

Other jail topics discussed were:  Replacing window glass, televisions/cable, and metal for doors.

 

Motion was made by Wilson and seconded by Schieber approving process to rent-to-own a Xerox machine for Kay County Sheriff’s Department, paying $319.14 a month for two years.  Motion carried:  Schieber, aye; Wilson, aye.

 

Road and Bridge Projects, Circuit Engineering District (CED) #8:  Commissioner Schieber reported work has begun on Highland and 14th Street in Ponca City.

 

Motion was made by Schieber and seconded by Wilson approving Cooperative Agreement between The Bureau of Indian Affairs and Kay County, Okla.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Programming Resolution No. 7, 8-84, Bridge #112, and Dist #1.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber to Table Creation of a Joint Airport Zoning Board for the Ponca City Municipal Airport.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving Solicitation for Design Service-Request for Qualifications for engineering on two county bridges:  CN-262, Dist#2; CN-161, Dist#3.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving on Reimbursement for Election Board Secretary Salary for the month of September 2007.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving County Clerk’s office to go out for bid to sell used equipment (3 metal desks; pressboard computer desk, 2 storage cabinets).  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving on the following Resolutions to Dispose of Equipment:  Res#7, 8-76, Assessor’s Office, computers, junked; Res#7, 8-85, Sheriff’s Department, microwave, junked.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Project Completion and Certification Reports, Disaster FEMA-1707-DR-OK, Project Title – Roads and Bridges, Project No. 399:  FEMA PW#359, Dist#1; FEMA PW#360, Dist#3; FEMA PW#361, Dist#1; FEMA PW#362, Dist#2; FEMA PW#363, Dist#2.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Resolutions to deposit:  Res#7, 8-72, Community Service Sentencing Program-$93.00/$382.00, CSSP May and June 2007; Res#7, 8-77, Highway, FEMA-1707-DR-OK, PW#359 for Roads & Bridges-$21,146.29, Dist#1; Res#7, 8-78, Highway, FEMA-1707-DR-OK. PW#361 for Roads & Bridges-$2,831.85, Dist#1; Res#7, 8-79, Highway, FEMA-1707-DR-OK, PW#362 for Roads & Bridges-$19,219.10, Dist#2; Res#7, 8-80, Highway, FEMA-1707-DR-OK, PW#363 for Roads & Bridges-$22,094.76, Dist#2; Res#7, 8-81, Highway, FEMA-1707-DR-OK, PW#360 for Roads & Bridges-$34,875.71, Dist#3; Res#7, 8-82, Highway, H3103-43 FY 2006-07, Tonkawa Casino Access Road Project, Final Payment, BIA-$124,778.09, Dist#3.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway-$124,778.09; Public Buildings Authority-$2,505.78; CSSP-$475.00; Highway-$100,167.71.  Motion carried:  Schieber, aye; Wilson, aye.

 

Unscheduled public appearances:  Shane Frye, Executive Director of the Chamber of Commerce in Blackwell said he is excited about the Ethanol Plant.  Frye said this will be a major capital investment in our county and the first plant to be built in Oklahoma.  He said formal ground breaking should take place in the next 60 days.  He said the plant will employ around 35 people and bring 250 indirect jobs to the area, which could grow to 500 indirect jobs, produce 50 million gallons of fuel (ethanol) a week and hope to grow to 100 million gallons a week. 

 

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye;

 

Motion was made by Wilson and seconded by Schieber approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

2006-2007 Health: 480, Oklahoma State Dept of Health, 86497.98, Payroll; Lien Fee: 46, Southwest Solutions, 3999.38, Filing cabinets; Preservation Fee: 44, Southwest Solutions, 18272.34, Storage Systems

                FY 2007/2008 PURCHASE ORDERS:

                2007-2008 General: 617, OK Natural Gas, 154.41, Gas bill; 606, Rogers Oil Co., 189.78, Blanket; 608, Ford Refrigeration Service, 2383.27, Blanket; 618, Ford Refrigeration Service, 900.00, Quarterly maint.; 611, STC, 142.35, Copier Maint & Overage; 615, Lockhart, Patricia L., 18.43, Travel; 619, Kellum, Carol D., 62.06, Travel; 605, USPS Disbursing Officer, 2369.00, Rent; 620, Howard, Cheryl, 350.36, Travel; 623, Hobbs, Karen, 128.59, Travel; 614, Sac & Fox Juvenile Detention, 42.22, Juvenile Detention; 609, Hudiburg Auto Group, 17000.00, Vehicle; 613, Oklahoma Tax Commission, 30.00, Tag & Title; 612, Awards and Moore, 462.60, Plaques; 604, Kansas Turnpike Authority, 14.15, Blanket; 607, Fleetcor Technologies, 4214.94, Blanket; 616, Clearwater Enterprises, 445.50, Gas bill; 621, Hicks, Jennifer M., 119.52, Travel; 610, J & P Supply, 312.60, Cups; 622, Bonifield, Elizabeth D, 134.40, Travel; Health: 93, OK Natural Gas, 73.50, Gas bill; 87, Southwest Business Products, 155.93, Cartridges; 88, Southwest Business Products, 178.90, Supplies; 86, Merrifield Office Supply, 157.50, Envelopes; 90, ANCO Services, 1945.00, Janitorial; 91, Bank Of The West, 7960.13, Loan Payment; 94, AT&T, 195.08, Phone bill; 96, Four Seasons Lawn Care, 140.00, Lawn Care; 89, Oklahoma State Department Of Health, 83164.94, Payroll; 95, AT&T Long Distance, 148.95, Long distance; 92, AT&T Mobility, 134.25, Cell bill; Highway: 455, OK Natural Gas, 57.30, Gas bill; 444, Kelle Oil Company, 350.00, Tire; 439, Take Ten Tire, 182.00, Blanket; 453, Take Ten Tire, 194.00, Repairs; 441, Don Caughlin, 498.00, Native Material; 440, Cross Oil, 1943.00, Blanket; 448, Edwards Canvas, 59.41, Tarps; 437, Blackwell Auto Parts, 280.84, Blanket; 447, Bellco Materials Inc., 3132.23, Road rock; 438, Southwest Truck Parts, 997.10, Blanket; 433, Interstate Batteries, 143.90, Blanket; 434, Blackwell Equipment, 251.91, Blanket; 442, Staples, 30.97, Parts; 458, Centerpoint Energy Arkla, 57.38, Gas bill; 459, Northwest District CODA, 25.00, NW Dist Dues & Registrati; 435, Warren Power & Machinery, 186.91, Blanket; 450, Warren Power & Machinery,                 2895.60, Grader Blades; 460, Schieber, Dee, 122.71, Travel; 454, Bkl Incorporated, 10000.00, Engineering; 436, Owen Auto Supply, 556.49, Blanket; 449, Warren Cat, 273.43, Parts; 456, AT&T, 115.56, Phone bill; 457, AT&T, 72.00, Phone bill; 452, Beck Farm Equipment Inc., 30.66, Parts; 445, Joe Cooper Truck Center, 242.14, Parts; 451, 7 Mile Mine LLC, 5939.22, Crusher Run; 446, Richmond Electric, 78.00, Repairs; 443, LTD Commodities LLC, 54.22, Ear muffs; Jail Cash Fund: 51, Four State Maintenance, 707.03, Blanket; 50, Scott Hammack D.D.S., 500.00, Blanket; 52, Scott Hammack D.D.S., 710.00, Blanket; 53, Health Professionals, 11297.08, Blanket; 54, Health Professionals, 580.72, Overage in deductible;  Preservation Fee: 1, Underground Vault & Storage Inc, 345.00, Lease renewal; Reimburse: 6, Hudiburg Auto Group, 2138.00, Vehicle;             Serv.Fee: 45, Galls Inc., 1527.09, Parts; 47, Galls Inc., 552.76, Test kits; 46, Nardis Inc., 155.18, Supplies; Training: 1, Dell Marketing L.P., 700.00, Computers; Drug Court: 4, Hartwig, Kyle, 1240.80, Contractual Services

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn (10:30 p.m.).  Motion carried:  Schieber, aye; Wilson, aye.

 

 

 

 

 

 

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Approved this 1st day of October, 2007.

 

 

 

 

 

                        ___________________________

             DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

 

 

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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