Monday, August 27, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 27, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 24, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Will Clark, First Assistant District Attorney; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Wayne White, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of August 20, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving special meeting minutes of August 20, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Road and Bridge Projects:  Schieber reported Evans and Associates will begin their work soon on Highland Street.

 

Motion was made by Leven and seconded by Wilson approving Interlocal Agreement between Kay County and Ponca City on Highland Project.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven approving going out for bid to purchase rock.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson accepting the low bid from Metal Roof Contractors, Inc., Edmond, OK, $50,000 on Bid#2007-44 Courthouse Roof.  Leven stated he traveled to Watonga and Kingfisher to examine roofs this company installed on a school and bank.  He noted both places the people were pleased with their work.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Resolution No. 60 to Dispose of Equipment, County Clerk Office, F-105-10 Desk, to be junked.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven approving on the following Resolutions Authorizing Application for Financial Assistance from the Rural Economic Action Plan Fund (REAP):  Res#7,8-57 – to seek funding from  REAP on behalf of the residents of Fern Drive in the Oakhill Housing Addition for the cost of resurfacing this street; Res#7, 8-58 – to seek funding from  REAP on behalf of the residents of the hidden Cove Addition for the cost to chip and seal the streets in this addition; Res#7, 8-59 – to seek funding from  REAP on behalf of the residents of Rhgato Acres for the cost to resurface this main street.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Project Completion and Certification Reports, Disaster FEMA-1707-DR-OK, Project Title - Roads and Bridges, Project No. 399:  FEMA PW#126, Dist#3; FEMA PW#127, Dist#3; FEMA PW#128, Dist#3; FEMA PW#129, Dist#3; FEMA PW#130, Dist#1; FEMA PW#131, Dist#1; FEMA PW#132, Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Resolutions to deposit:  Res#7, 8-50 – Highway, State of Oklahoma-Department of Emergency Management-$36,399.95/$970.67-FEMA-1707-DR-OK, PW#126, Project Title-Roads and Bridges, Project No. 399, Dist#3; Res#7, 8-51 – Highway, State of Oklahoma-Department of Emergency Management-$38,287.19/$1,020.99, FEMA-1707-DR-OK, PW#127, Project Title-Roads and Bridges, Project No. 399, Dist#3; Res#7, 8-52 – Highway, State of Oklahoma-Department of Emergency Management-$40,931.55/$1,091.51-FEMA-1707-DR-OK, PW#128, Project Title-Roads and Bridges, Project No. 399, Dist#3; Res#7, 8-53 – Highway, State of Oklahoma-Department of Emergency Management-$35,063.15/$935.01-FEMA-1707-DR-OK, PW#129, Project Title-Roads and Bridges, Project No. 399, Dist#3; Res#7, 8-54 – Highway, State of Oklahoma-Department of Emergency Management-$42,218.93/$1,668.76-FEMA-1707-DR-OK, PW#130, Project Title-Roads and Bridges, Project No. 399, Dist#1; Res#7, 8-55 – Highway, State of Oklahoma-Department of Emergency Management-$42,151.40/$1,561.12-FEMA-1707-DR-OK, PW#131, Project Title-Roads and Bridges, Project No. 399, Dist#1; Res#7, 8-56 – Highway, State of Oklahoma-Department of Emergency Management-$37,871.45/$1,009.90-FEMA-1707-DR-OK, PW#132, Project Title-Roads and Bridges, Project No. 399, Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye. 

 

Jail Issues:  Sheriff Van Hoesen reported a count of 114 inmates, 17 in Osage County and 3 in Grant County.

 

Sheriff said Sweeper Fabricators was here Friday and he felt everything was fixed.

 

Sheriff mentioned he received three reviews from the State Health Department, Jail Inspection Division.

 

Motion was made by Leven and seconded by Wilson approving Contract for Services from Osage County and Grant County listing the agreement for Jail Services.  Osage County’s rate is $25.00 per inmate per day; Grant County’s rate is $27.00 per inmate per day.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Bob Thomlinson with Oklahoma Correctional Industries did not attend meeting to discuss repairing the jail.

 

Motion was made by Leven and seconded by Wilson to approve voiding the following Cash Fund Estimate of Needs and Request for Appropriation:  County Health-$285,000.00 (need to void previously approved).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway-$281.201.58; Highway-$10,394.30; Sheriff Jail -$2,004.80; Sheriff Service-$4,958.02.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No public appearances.

 

Reggie Ozeroglu and Ross Naylor with Oklahoma Public Employees Health and Welfare Plan presented a power point presentation explaining the company’s medical coverage benefits.

 

No action was taken on Oklahoma Heritage pictures or on Payroll.

 

Motion was made by Wilson and seconded by Leven approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye;

 

Motion was made by Leven and seconded by Wilson approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

                2006-2007 General: 2489, Newkirk Herald Journal, 452.00, Premium books;

                Health: 476, Kardex Systems, 27243.03, Storage Systems; 477, Southwest Solutions, 16065.83, Storage Systems; 478, Anderson Floor To Ceiling, 1009.10, Floor vinyl; 479, Pitney Bowes, 186.00, Postal Meter Quarterly Service

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 Cert.Fee: 5, Southwest Business Products, 245.28, Supplies; 6, Merrifield Office Supply, 139.27, Supplies;                 Commissary: 1, Hagar Restaurant Service Inc., 1504.43, Supplies; 2, Spytown Security Products, 771.19, Monitors; EMA: 17, Allegiance Communications, 21.02, Cable Service;    General: 407, Kay Office Equipment, 30.43, Maintenance Agree.; 398, City of Blackwell, 1050.00, Rent; 400, Ponca City News, 403.15, Blanket; 394, Caskey Pest Control, 52.00, Blanket; 404, OK Natural Gas, 157.99, Gas bill; 397, Galaxie Business, 76.46, Blanket; 395, Houser Hardware, 162.48, Blanket; 405, Kay County, 660.00, Internet Fee; 411, Kay County, 990.00, Internet User License; 399, USPS Disbursing Officer, 2369.00, Rent; 408, Sac & Fox Juvenile Detention, 654.41, Juvenile Detention; 409, Eastern Okla Youth Services, 441.75, Juvenile Detention; 412, Tom E. Cusick, 1000.00, Contract Labor; 410, Canadian County Juvenile Center, 328.27, Juvenile Detention; 401, Birch Telecom, 5.40, Blanket; 396, Burkes Wrecker Service, 326.50, Blanket; 402, Allegiance Communications, 36.77, Blanket; 406, Clearwater Enterprises, 544.32, Gas bill; 414, U.S. Postal Service (Neopost Postage-On-Call), 5000.00, Postage; 413, Jones, Donald, 1500.00, Contract Labor; 403, BT Aviation Services, 30.25, Fuel; Health: 51, Southwest Business Products, 62.00, Crates; 52, Medibadge Inc., 128.45, Stickers; 60, Stillwater Typewriter, 63.09, Copier maintenance; 54, Sherwin-Williams Company, 44.29, Supplies; 50, Hewlett Packard, 176.00, Printer; 59, O.M.E. Corporation, 310.00, Maint on postage machine; 56, Bank Of The West, 7960.13, Loan Payment; 61, Four Seasons Lawn Care, 140.00, Lawn Care; 49, J & P Supply, 131.78,                 Supplies; 47, Mac Systems Inc., 350.00, Inspections; 48, Mac Systems Inc., 250.00, Inspections; 53, Mac Systems Inc., 55.74, Inspections; 57, AT&T Long Distance, 49.68, Long distance; 58, AT&T Long Distance, 170.26, Long distance; 55, Anderson Floor To Ceiling, 197.82, Supplies;                 Highway: 277, OK Natural Gas, 56.16, Gas bill; 266, Kelle Oil Company, 1638.31, Blanket; 279, Kelle Oil Company, 1324.44, Tire; 283, Kelle Oil Company, 1420.72, Tire; 268, Take Ten Tire, 474.48, Blanket; 273, Kay Office Equipment, 47.50, Repairs; 287, City of Blackwell, 453.09, electric bill; 269, Sober Brothers, 2485.09, Native Material; 281, Edwards Canvas, 1714.00, Tarps; 267, Blackwell True Value Hardware, 46.96, Blanket; 285, Blackwell Auto Parts, 379.99, Tools; 282, North Central Rebuilders, 112.00, Repairs; 264, Pioneer Hydraulics, 119.57, Blanket; 280, Blackwell Coop, 472.09, Diesel; 272,         Dub Ross Co. Inc., 2120.80, Culvert; 274, Dub Ross Co. Inc., 1272.48, Culvert; 275, Blackwell Equipment, 1973.26, Bulk oil for shop; 291, Leven, Wayne, 404.01, Travel; 265, O Reilly Automotive Inc., 256.02, Blanket; 278, Zee Medical Inc., 97.10, Supplies; 290, Schieber, Dee, 125.13, Travel; 284, Walmart Community, 14.88, Parts; 271, OK Correctional Industries, 80.46, Signs; 270, NES Traffic Safety, 124.00, Rental Of Equipment; 276, AT&T, 115.56, Phone bill; 288, AT&T, 72.00, Phone bill; 289, AllTel, 57.36, Cell bill; 286, Thompson Diesel, 1295.00, Parts;          Jail Cash Fund: 33, Galaxie Business, 133.00, Maintenance Agree.; 28, Four State Maintenance, 458.03, Blanket; 29, Health Professionals, 11297.08, Blanket; 30, Heritage Food Service, 111.66, Supplies; 31, Sentry Security Fasteners Inc., 131.00, Parts; 32, Sentry Security Fasteners Inc., 64.76, Screws;

                PBA: 4, Caskey Pest Control, 44.00, Blanket; 5, Clemons, Jane, 650.00, Janitorial; Serv.Fee: 34, Applied Concepts, 62.50, Repairs

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn (11:08 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

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Approved this 4th day of September, 2007.

 

                        ___________________________

             DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

ATTEST:

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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