Monday, August 13, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 13, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 10, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Mark Gibson, District Attorney (DA); Will Clark, First Assistant District Attorney; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of August 6, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving special meeting minutes of August 8, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, abstained.

 

Dale Frech, Safety Director with the Association of County Commissioners of Oklahoma (ACCO) presented Kay County Officials with an Excellence in Safety Award recognizing best 2007 loss ratio in the ACCO Self Insurance Bond.  The certificate recognizes Kay County’s commitment to a successful Safety and Loss Control Program.  The efforts help maximize the efficient and effective use of local government resources for the people of Oklahoma.  Kay County successfully held their losses down with a no loss year and if the county can continue this success for another year they will receive $1,000.

 

Road and Bridge Projects, Circuit Engineering District#8 – Schieber mentioned advanced funding jobs will start in September and the upcoming State CED Board meeting.

 

Pre-bid #2007-44-Courthouse roof – Leven mentioned a meeting to make sure the bids are equivalent to meet the specifications.  

 

Jail Issues:  Undersheriff Buddy Thomas said he has been in contact with the Osage County Sheriff and the Osage Sheriff has agreed to let some of his staff work in Kay County on their own time.  Thomas said four of Osage County’s jailers will be working in Kay County; they are trained people.  Thomas said, of course, their obligations to Osage County would come first.  Thomas said they would be paid salary and some mileage.

 

Thomas said they are advertising with the Oklahoma Employment offices for additional jailers.

 

Sheriff Van Hoesen said the jail count was 131. 

 

Leven asked if that number included the number of inmates housed in Osage and Grant County.   The actual number of inmates in Kay County jail as of today showed 107.  Twenty inmates are in the Osage County Jail and four are in Grant County.

 

Leven addressed a question to DA Mark Gibson; Leven asked Gibson if when we have court do they put emphasis on the ones in jail and could the defense attorney’s help out with that problem.

 

Gibson replied, “We do.”  We do everyday and most attorneys will push them through the system with the exception of two or three who do opposite.  It is an ongoing issue. 

 

Once a case is filed, we are ready for trial.  In the end the judges control the docket.  But we have noticed a number of significant changes to speed things up and things are better, Gibson added.

 

Court Clerk Mary Ramey said the judges are putting emphasis on criminal cases and they are putting them in front of the civil cases.

 

Gibson said he was not aware of that.

 

Leven commented he knew everyone was working for the same goal.

 

No action was taken on Occupational Tax.

 

Motion was made by Leven and seconded by Wilson approving Chairman Schieber signing Alarm System Purchase & Monitoring Agreement.  Questions about the costs were asked to ADA Will Clark.  Clark replied he only checks the legalities not the figures.  This contract is between FALCO Alarm Company of Stillwater and Kay County Health Department.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Application for Permit Line Installation on County Right-of-Way, Permit# 08-18 located from NW4 29-25N-1W to SE4 19-25N-1W, Dist#3.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson authorizing Chairman Schieber to sign a claim form for a Supplemental Exempt Manufacturing Reimbursement due to settlement of protest for Conoco Phillips (Clean Fuels) for tax years 2004 and 2005.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven noting the following Monthly Reports for July 2007:  Public Health; County Clerk.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Resolutions to deposit:  Res#7, 8-42 – Public Building Authority-$1408.84, August 2007 Rent; Res#7, 8-43 – Highway, FEMA for Roads/Bridges-$23,889.54 and $955.58, Dist#1; Res#7, 8-44 – Highway, FEMA for Roads/Bridges-$20,524.10 and $820.97, Dist#2; Res#7, 8-45 – Highway, FEMA for Emergency Protective Measures-$12,791.40 and $511.65, Dist#3; Res#7, 8-46 – Highway, FEMA for Emergency Protective Measures-$14,696.02 and $587.84, Dist#3; Res#7, 8-47 – Highway, FEMA for Roads/Bridges-$16,473.60 and $480.62, Dist#3.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Visual Inspection Reimbursement-$648.27; Highway-$13,303.05; Highway-$15,283.86; Highway-$16,954.22; Highway-$21,345.07; Highway-$24,845.12; Public Buildings Authority-$1,408.84.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson to accept the high bid on Bid#2007-43 Selling Used Cars, 2003 Ford Crown Victoria.  Bid awarded to Gene’s Cab Company in Ponca City in the amount of $2100.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye;

 

Motion was made by Leven and seconded by Wilson approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

                2006-2007 Serv.Fee: 207, Special-Ops Uniforms, 599.86, Uniform Pants

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 Cert.Fee: 4, CODA, 60.00, Registration; EMA: 15, Bonewell, Dennis, 337.08, Travel; 14, Arch Wireless/Metrocall, 124.47, Paging services; General: 224, Take Ten Tire, 678.99, Blanket; 223, Goodyear Store, 12.50, Blanket; 236, Southwest Business Products, 147.20, Cartridges; 238, Southwest Business Products, 26.46, Copy Paper; 225, Rogers Oil Co., 183.09, Blanket; 234, Ford Refrigeration Service, 932.00, Repairs; 243, Ford Refrigeration Service, 44.00, Repairs; 231, Juniors Locks & Alarms, 113.25, Repairs; 226, STC, 219.01, Copier contract; 222, Texas County Juv. Det. Center, 2000.00, Blanket; 244, Texas County Juv. Det. Center, 378.16, Juvenile Detention; 235, Rhyne, Mary L., 549.47, Travel; 237, Klumpp, Larry, 913.25, Travel; 245, OK Juvenile Justice SVCS, 1317.27, Juvenile Detention; 241, Howard, Cheryl, 115.06, Travel; 221, Bankers Credit Card Service, 435.29, Blanket; 240, CODA, 60.00, Registration; 247, CODA, 60.00, Registration; 242, Leaming, Carol, 41.96, Travel; 230, Staples, 160.07, Supplies; 239, OSU Cooperative Extension Serv, 1638.00, Contractual Services; 227, Clarion Meridian Hotel, 201.00, Lodging; 229, Hudiburg Auto Group, 9709.00, Police Interceptor; 246, Oklahoma Press Service, 15.00, Books; 248, Osage County Det. Center, 1460.70, Juvenile Detention; 233, Zee Medical Inc., 53.50, Re-stock first aid kits; 228, Allegiance Communications, 21.02, Cable Service; 232, American Institutional Supply Co., 202.45, Supplies; Health: 32, Carol Rickards, 112.50, Nursing; 31, Throop Lawn Care, 425.00, Lawn Care; 29, Ponca City Utility Authority, 1605.29, electric

                bill; 24, Staples, 21.35, Blanket; 28, Family Pharmacy, 8.89, Medicine; 22, Walmart Community BRC, 19.28, Blanket; 23, Walmart Community BRC, 71.58, Blanket; 26, Ponca City Landfill, 12.61, Disposal Fee; 34, Bobby Johnson, 32.01, Travel; 27, Richards, Ron, 90.00, Disposal; 33,

                Becky Wolfe, 758.65, Therapy services; 25, Falco Alarm Co., 395.00, Repairs; 30, Falco Alarm Co., 36.00, Monitoring; Highway: 163, OK Natural Gas, 34.60, Gas bill; 150, Kelle Oil Company, 967.77, Blanket; 160, Cross Oil, 151.46, Parts; 158, Southwest Business Products, 85.11, Supplies; 166, Rural Water District #3, 37.24, Water Bill; 153, Southwest Truck Parts, 995.56, Blanket; 155, Evans & Associates, 79.52, Asphalt; 159, Contractors Oilfield Supply, 54.71, Pipe; 165, Security Abstract Co., 1350.00, Title Search; 152, Pioneer Hydraulics, 133.95, Blanket; 161, T & W Tire, 506.80, Tire; 154, Western Uniform Service, 512.50, Uniform Cleaning; 151, Lowes Companies Inc., 183.88, Blanket; 167, Cintas, 35.00, Janitorial; 169, Schieber, Dee, 97.97, Travel; 156, Waste Connections Inc, 76.27, Trash Fee; 168, Bumper To Bumper, 47.85, Repairs; 162, 7 Mile Mine LLC, 5976.66, Crusher Run; 157, Cool Rush Water & Ice, 5.49, Water; 164, John Schmidt & Sons Inc., 112.38, Parts; Jail Cash Fund: 20, Caskey Pest Control, 53.00, Blanket; 19, Leach Paper Co., 683.26, Blanket; 18, Roto-Rooter Service, 70.00, Blanket; 17, U.S. Foodservice, 6859.44, Blanket Reimburse: 4, G K Tires, 142.90, Tires; Serv.Fee: 20, Central Public Safety Equip., 181.44, Parts; 19, Hudiburg Auto Group, 9709.00, Police Interceptor; 21, Oklahoma Tax

                Commission, 30.00, Registration; 22, Hart Auto Supply, 299.00, Brake pads; 23, Santa Cruz Gun Locks LLC, 221.66, Parts

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn (10:04 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

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Approved this 20th day of August, 2007.

 

 

                        ___________________________

             DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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