Monday, August 6, 2007

Newkirk, Oklahoma


The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 oíclock a.m. on Monday, August 6, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.Notice of the meeting was posted for public information on August 3, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Mark Gibson, District Attorney (DA); Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). ††


Motion was made by Leven and seconded by Schieber approving regular meeting minutes of July 30, 2007.Motion carried:Schieber, aye; Leven, aye; Wilson, abstained.


Motion was made by Leven and seconded by Wilson approving special meeting minutes of July 25, 2007.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.


Jail Issues: Undersheriff Buddy Thomas addressed the Commissioners referring to the problems caused by inmates over the weekend.Thomas said he wasnít trying to cause problems but if we donít act now Don Garrison, Oklahoma State Department of Health, will shut the jail down.If we donít do something we will get shut down and we need to start today.


Thomas said inmates think the more trouble they cause the better their chance will be to get out on bond.He said they completely tore down one pod, pulled large fixtures down, and set fires.Thomas said inmates were acting like animals starting riots and tearing up equipment.


Schieberís commented to Thomas part of the problem is the Sheriff is telling everyone how dangerous it is and that gets back to the inmates.That kind of talk needs to stop.


Thomas said decisions made today will determine what happens tomorrow.


Commissioner Schieber said he is ready for the Justice Facility Authority to take over the jail.


Thomas commented.We are ready.


Jailer Garrett Coleman and former Jailer Jamie Wilson made several comments concerning the bad conditions of the jail and they spoke about the safety issues.


Van Hoesen explained how inmates received gadgets and how they managed to be destructive.


Commissioner Leven questioned Van Hoesen on how often the cells are checked throughout the day.Leven reminded him, referring to recent jail inspection report; they should be going into the cells every hour for a check.


Van Hoesen said last week they did several, almost everyday, because the inmates had cell phones and they were trying to retrieve phones.He said you have to have at least two guards to do that check.


Commissioner Schieber said we have had three or four riots in the jail this past week and someone over in the jail is not doing their job.


Van Hoesen replied to Schieberís comment by saying, and itís in this room.Van Hoesen said he wasnít going to let Commissioner Schieber blame him.We have been talking about this for two years and you are not going to put this blame on my staff because we have been working hard.If you think two people can run that jail, well, it canít happen.Van Hoesen said you can spend another $40,000 to hire a jail administrator but until you appoint some money to fix the jail itís not going to happen.


Schieber explained part of the problem to be a shortage of jailers.


Van Hoesen said the problem was the number of inmates.He said I put that number in front of you every week and have told you for two years this is what will happen.We have doors that donít lock and the electric and water doesnít work.The jail has stopped being a jail Van Hoesen said.


The jailers present in the meeting commented about all the situations in the jail and told commissioners they just didnít understand.


Van Hoesen said if you want the JFA to take it over I donít care, but their not going to do any better than we do until there is money to fix the jail.Van Hoesen commented Buddy Thomas has been here 16 years and knows how to run the jail.Weíve never had any problems.We are supposed to have 80-85 inmates and we have 140-150 inmates.I tell you that every Monday and we fix nothing.


DA Mark Gibson spoke up and said Sheriff we have had that many inmates long before you came aboard.We know about these problems.Gibson said Buddy does know what he is doing, as far as I can tell he is the only one that does.Gibson mentioned the riot that took place Saturday night and asked Van Hoesen if the jail staff was where they were supposed to be, and asked if they had the number of jailers needed according to jail standards?


Van Hoesen answered no he did not have the number of people he is supposed to have and that they had one jailer in the east control and one in the west.Van Hoesen said according to jail standards he should have had 7 jailers on duty, but added we canít hire. They will not stay.


Gibson said but you do have money to do that.You have to hire them before they can stay.


Undersheriff Thomas said we have the money to hire.He said they have one person that will start on the 15th; he is from Tulsa County.He is trained and ready to go.Thomas indicated he has one more he is considering.


Gibson said there has been plenty of blame going around and finger pointing but, Sheriff, it is ludicrous that you stand here and say it is all the Commissioners fault.You have the money to hire jailers and yet you are how many under.You just bought how many new cars again.What is more important having a new car or hiring enough jailers?Do you know the first priority statutory that you have Sheriff?It is taking care of the jail.How long ago has it been since you and I discussed the fact that if you needed to you could stick deputies in the jail?Have you ever done it?


Van Hoesen replied if their ever here but theyíre gone on the road picking up inmates all the time.


Gibson said no they are not.They are out picking up DUIís donít try to mislead people.Your deputies are out working the roads like crazy on Friday and Saturday nights.I see your arrests.You have deputies that can work in the jail and you choose not to do it.

In the short term you are not doing everything that you could be doing inside that jail.


Commissioner Schieber asked for the Sheriff to contact one of the commissioners when the Oklahoma State Department of Health sends a representative to the jail.


Leven said he talked with Judge Boyd last week and was told that Judge Ross and Judge Stout have been put in charge of the early release program.†† Leven said he asked Judge Boyd if there was anyway to make the court system operate any faster so we donít end up waiting on inmates to be sentenced.


Judge Ross, who was present in meeting, said he would never say there is no way we can not speed things up.Ross said it is difficult because of the number of players involved.One thing we are going to do starting August 24th is have the Defense Attorneyís to go to the jail to visit clients instead of bringing prisoners over to the courthouse.That will help that issue, but as far as speeding things up I donít know a whole of what we can do.We do monitor the pre-trial release program once a week and honestly the only people in that jail right now are bad people with big bonds and that is a real problem.


Gibson said he would like to follow up on Judge Ross.As opposed to 5-6 years ago we have cut several months off the process with the havoc.When I came aboard I immediately started raising that issue with the Judges.But not until about 18 months ago, not long after Judge Ross took the bench, Judge Boyd issued some changes in the system and we have seen a real impact.The last jury trial we did was done in less than a year.That is rapid fast compared to most places and compared to what it has been here.Gibson said he would venture to say they are getting cases done in a minimum of three to four months quicker than we were five years ago.The average is still probably over a year.


Gibson said we couldnít ask for two better Judges than Ross and Stout.Judge Ross particularly pays close attention to the pre-trial release program on a weekly basis.


Commissioner Wilson addressed the doors and door lock situation.The jailers answered Wilsonís questions and explained their constant battles with the doors.


Others making comments about the jail situation were:Citizens - Mary Rigdon, Don Garrett, and former Kay County Treasurer Pat Schieber.


Ms. Schieber said when the JFA was organized it was her understanding they were to hire an administrator to take over the jail.Then it took a different direction.Schieber said we need to get control of the jail now.She mentioned a report given by the National Institute of Corrections a year ago stating the inmates were in control of the jail.††The management in the jail is not sufficient.We need to hire more jailers.The Sheriff was given the money to hire 15 jailers and we only have two.That is not the commissionerís problem.We need to get staffing for that jail.This is a management problem Schieber said.


Motion was made by Leven and seconded by Wilson approving purchasing televisions to be used as behavioral tools in the jail.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.


Road and Bridge Projects, Circuit Engineering District #8:Schieber mentioned he has a meeting in Alva this Wednesday.


Commissioner Leven told other two commissioners if they had a bridge project costing more than $5000 they would need to list it as a major collection.


Motion was made by Leven and seconded by Wilson approving Reimbursement on Election Board Secretary Salary for July 2007.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Wilson and seconded by Leven noting Treasurerís Monthly Fee Report for July 2007.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Leven and seconded by Wilson approving Amended Resolution No. 7, 8-8, whereas, any election where reimbursement is not offered to the County, all overtime work will be reimbursed with compensatory time off.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Leven and seconded by Wilson approving Resolution #7, 8-41, Disposing of Equipment in the Court Clerkís office, Copier, J-213-17-RADF-6 Copier-MITA AS-1010G, AD-53 Neutral, CD-1856/2355, traded.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Wilson and seconded by Leven approving payment on Easement#8613, Lease#205141 NE/4 Sec 13-T28N-R2W1M.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Leven and seconded by Wilson approving on the following Cash Fund Estimate of Needs and Request for Appropriation:County Clerk Lien Fee-$1,831.50; Preservation Fee-$4,580.00; Treasurerís Mortgage Certification-$900.00; Sheriffís Service Fee-$21,710.45; Sheriffís Commissary-$921.66; Sheriffís Jail-$35,664.89.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Wilson and seconded by Leven approving the following Transfer of Appropriations:Preservation Fee, Capital Outlay-$5,000.00 to Maintenance & Operations; Sheriff Training, Donations-$825.00 to Equipment.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.


E911 Updates/Status Report:Commissioner Leven said he spoke with Ronnie Freeman, AT&T.Ronnie said Ponca City is waiting on equipment.He noted numbers have been inputted.


Unscheduled public appearances:Citizen, Orva Rothgeb, commented about jail situation.Caleb Stone gave Commissioners a survey on EWP.


Motion was made by Wilson and seconded by Leven approving Blanket Purchase Orders.Motion carried:Schieber, aye; Leven, aye; Wilson, aye;


Motion was made by Leven and seconded by Wilson approving the Maintenance & Operation Claims.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.



2006-2007 General: 2485, Quality Water Service, 14.95, Water; 2486, Cartridge World, 117.50, Cartridges; 2487, Circuit Engineering District #8, 285.00, Signs; 2488, Regalia Manuf. Co., 1444.11, Ribbons; Health: 474, Stillwater Typewriter, 59.61, Copier Maint & Overage; 475, Outpatient Surgical Center, 43.92, sterilization services; Jail Cash Fund: 282, Southwest Business Products, 100.00, Blanket; 284, Jack Bowker Ford, 592.88, Repairs; 281, Houser Hardware, 456.00, ††† Blanket; 280, Scott Hammack D.D.S., 540.00, Blanket; 283, U.S. Foodservice, 6261.39, Blanket; †††††† Serv.Fee: 205, Houser Hardware, 1280.00, Valves; 206, Jay Warner Wrecker Service, 35.00, Tow expense


††††††††††††††† 2007-2008 Drug Court: 2, Hartwig, Kyle, 1768.80, Contract Labor; Cert.Fee: 3, AT&T, 165.00, Phone bill; EMA: 13, Bonewell, Dennis, 319.62, Travel; 12, AT&T, 59.00, Phone bill; General: 209, Quality Water Service, 25.85, Water; 210, Quality Water Service, 21.35, Water; 215, Quality Water Service, 27.25, Water; 198, Ponca City News, 59.50, Blanket; 199, Ponca City News, 174.20, Blanket; 214, Locke Auto Parts, 42.85, Bulbs; 216, Galaxie Business, 204.63, Copier contract; 206, Southwest Business Products, 83.99, Cartridges; 196, Jack Bowker Ford, 565.82, Blanket; 217, Merrifield Office Supply, 106.00, Cash register tape; 220, ROCIC, 300.00, Membership dues; 212, Schmidt Plumbing, 72.50, Parts; 200, ThyssenKrupp Elevator, 325.93, Elevator Maintenance; 203, Voss Lighting, 123.48, Light bulbs; 201, Neopost Inc, 382.59, Postage Equip Rental; 195, United Linen, 134.35, Blanket; 197, Fleetcor Technologies, 3460.90, Blanket; 207, AT&T, 141.11, Phone bill; 208, AT&T, 120.00, Phone bill; 211, AT&T, 121.00, Phone bill; 213, AT&T,

††††††††††††††† 91.00, Phone bill; 218, AT&T, 291.00, Phone bill; 219, AT&T, 118.00, Phone bill; 204, J & P Supply, 321.60, Supplies; 205, J & P Supply, 1913.64, Supplies; 202, Track Side Auto, 50.00, Repairs; Health: 18, Leach Paper Co., 147.15, Copy Paper; 20, Mary Koster, 19.40, Travel; 21, Centerpoint Energy Arkla, 25.29, Gas bill; 19, AT&T, 411.46, Phone bill; Highway: 149, OK Natural Gas, 35.08, Gas bill; 131, Total Com Inc., 250.00, Dispatch service; 143, Kelle Oil Company, 461.66, Tire; 145, Kelle Oil Company, 619.78, Tire and mounts; 129, Take Ten Tire, 957.53, Blanket; 140, Edwards Canvas, 68.22, Tarps; 125, Brandts, 240.09, Blanket; 127, Southwest Truck Parts, 798.24, Blanket; 142, Midwest Computers, 175.00, Repairs; 146, Ponca City Utility Authority, 524.04, electric bill; 147, Bobs Glass, 80.00, Glass; 135, Dub Ross Co. Inc., 657.81, Culvert; 133, Ponca City Publishing Co. Inc, 36.00, Internet Fee; 148, Ponca City Publishing

††††††††††††††† Co. Inc, 108.00, Internet Fee; 139, American Telephone Inc., 318.90, Repairs; 126, Cintas, 794.98, Blanket; 128, Cintas, 527.31, Blanket; 136, Logan County Asphalt Co., 700.00, Asphalt; 137, Logan County Asphalt Co., 700.00, Asphalt; 132, Dish Network, 44.98, Satellite service; 144,

††††††††††††††† Dish Network, 16.99, Satellite service; 141, C.L. Boyd Company, 213.07, Parts; 138, Circuit Engineering District #8, 70.00, Striping; 130, AT&T, 89.00, Phone bill; 134, 7 Mile Mine LLC, 5722.50, Crusher Run; Jail Cash Fund: 11, Quality Water Service, 74.60, Blanket; 14, Southwest Business Products, 1.39, Overage Of PO; 13, Corral West, 52.10, Clothing; 10, Walmart Community, 88.88, Blanket; 12, Walmart Community, 303.99, Blanket; 16, Ross, Donna, 84.00, Juvenile Transports; 15, Ross, Tom, 1413.00, Juvenile Transports; Serv.Fee: 18, National Sheriffs Association, 100.00, Membership dues; 17, Applied Concepts, 255.63, Repairs


Detailsí concerning the above listed purchase orders/claims are available in the County Clerkís Office.All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Wilson and seconded by Leven to adjourn (10:56 a.m.).Motion carried: Schieber, aye; Leven, aye; Wilson, aye.










Approved this 13th day of August, 2007.




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