Monday, July 30, 2007

Newkirk, Oklahoma


The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 30, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 27, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Wayne Leven, Member; Mark Gibson, District Attorney (DA); Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Carol Kellum, Kay County Election Board; Larry Klumpp, OSU Extension; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary.  Vice-Chairman Laile Wilson, absent (see sign in sheet).   


Motion was made by Leven and seconded by Wilson approving regular meeting minutes of July 23, 2007.  Motion carried:  Schieber, aye; Leven, aye.


Jail Issues:  District Attorney Mark Gibson said the State Department of Health is ready to move on seeking payment of the fines.  State Jail Inspector Don Garrison is very serious about going through with this.  From the day that order was made last year to present we have been accruing fines.  The money crunch time is upon us.  Gibson addressed the commissioners by saying that they were relying on the Justice Facilities Authority, but he added, “The buck stops here.”


 Sheriff reported 138 inmates for the daily count.  Van Hoesen handed the Commissioners a Notice of Violation, date inspected May 16, 2007.  This violation listed six specific deficiencies the jail facility does not meet according to Oklahoma Jail Standards.  Deficiencies listed:  Cells not always observed during hourly sight checks, cell doors are not able to be locked, cell intercoms are defective, shifts have only 2 staff member’s available-insufficient staffing, facility is over capacity and having problems maintaining below maximum capacity rating, and lighting in dorm not meeting 20 ft. candles.  This report to be returned by July 29, 2007.


Sheriff said they are still trying to get motors on the slider doors and hopefully he can get someone to come this week.


Road and Bridge Projects, Circuit Engineering District #8:  Schieber mentioned FEMA will help cover our minor and major counties.


Motion was made by Leven and seconded by Schieber approving Mixed Beverage Application No. 483026.  Motion carried:  Schieber, aye; Leven, aye.


Motion was made by Leven and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#7, 8-25, Public Health – SI-102-11 Dixie Vargas Chair, junked; Res#7, 8-26, Public Health – SI-218-02 VCR-Emerson #VCP665, junked; Res#7, 8-27, Public Health – SI-239-30 Computer hard drive, transferred to Dist#1; Res#7, 8-28, Public Health – SI-239-24 Hard drive, junked; Res#7, 8-29, Public Health – SI-239-34 Hard drive, junked; Res#7, 8-30, Public Health – SI-239-33 Hard drive, junked; Res#7, 8-31, Public Health – SI-239-31 Hard drive, junked; Res#7, 8-32, Public Health – SI-239-35 Hard drive, junked; Res#7, 8-33, Public Health – SI-236-52 Norstar Control Unit, let at building site 1201 E. Hartford, Ponca City; Res#7, 8-34, Public Health – SI-103-03 Calculator, junked; Res#7, 8-35, Public Health – SI-103-02 Calculator, junked; Res#7, 8-36, Public Health – SI-102.17-28 Virco folding chairs, transferred to Dist#1; Res#7, 8-37, Public Health – SI-236.02 Printer, transferred to Oklahoma State Department, 1000 NE 10th Street, Oklahoma City, OK 73117-1299; Res#7, 8-38, Public Health – SI-236.01 Entre Computer Center, transferred to Oklahoma State Department (address same as Item 7.m);  Res#7, 8-39, Public Health – SI-239.21 Personal Computer hard drive, junked.  Motion carried:  Schieber, aye; Leven, aye.


Motion was made by Leven and seconded by Schieber approving the following Resolutions to deposit:  Res#7, 8-13, CANCELLATION OF RES#7, 8-13, Resolution directing transfer from the general fund to the District Attorney Trust Account Cash Fund; Res#7, 8-21, Highway, State of Oklahoma-ODOT-$11,434.01, Project#CB-136D(134) J/P#24056(04) 36E30060N317004 CN023, Dist#3; Res#7, 8-22, Highway, Reagan Smith Energy Solutions-$1,200.00, Road Crossing Permits (right-of-way), Dist#3; Res#7, 8-23, Highway, Harland’s Diesel Service-$3,150.00, sale of 1994 freightliner, Bid#2007-42, Dist#2; Res#7, 8-24, District Attorney Trust Account , February 2007 through June 2007 - $117.08; Res#7, 8-40, Highway, Reagan Smith Energy Solutions-$300.00, Road Crossing Permits (pipeline right of way), Dist#3.  Motion carried:  Schieber, aye; Leven, aye.


Motion was made by Leven and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway - $362,423.91.  Motion carried:  Schieber, aye; Leven, aye.


Motion was made by Leven and seconded by Schieber approving the following Transfer of Appropriations:  Emergency Management Agency-Maintenance-$1,600.00 to Travel-$1,000.00/Personal Service-$600.00; Sheriff Commissary-Maintenance-$2,333.98 to Capital Outlay; Highway-Dist#1 – Capital Outlay-$5,000.00 to Maintenance.  Motion carried:  Schieber, aye; Leven, aye.


Unscheduled public appearances:  David Kelly, citizen, approached Commissioner Schieber and requested ditches at bad intersections be mowed.


Other topics mentioned:  Illegal trash dumping, questions on E911, hanging tree limbs, roads that need patched and roads that will be black topped.


Commissioner Leven told citizens in question that the commissioners are so far behind due to the recent rains and that they are still fighting closed roads.


Motion was made by Leven and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye.


Motion was made by Leven and seconded by Schieber approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye.


The commissioners heard the Estimate of Needs, concerns and requests concerning budget issues for FY2007-08 from the Sheriff.



                2006-2007 General: 2480, Burkes Wrecker Service, 474.00, Blanket; 2481, Goodyear Store, 997.42, Blanket; 2482, Burkes Wrecker Service, 474.00, Blanket; 2483, Goodyear Store, 488.89, Blanket; 2484, Southwest Business Products, 261.50, OFFICE SUPPLIES; Drug Court: 17, Staples, 199.99, Blanket


                2007-2008 Justice Facilities Authority: 1, Jones, Donald, 1000.00, Contract Labor; EMA: 7, OK Public Emp.Retirement Sys., 376.56, Payroll; 6, OK Employees Group Insurance, 784.84, Payroll; 9, Payroll Tax Account, 445.77, Payroll; 3, Bonewell, Dennis J, 1396.61, Payroll; 4, Nationwide Retirement Solution, 50.00, Payroll; 8, Oklahoma Tax Commission, 61.00, Payroll; 11, OEMA, 35.00, Membership dues; 5, Nationwide Retirement Solution, 50.00, Payroll; 10, Allegiance Communications, 21.02, Cable Service; General: 189, City of Newkirk, 10125.13, Electric & Water Usage; 180, Ponca City News, 189.50, Blanket; 176, Caskey Pest Control, 52.00, Blanket; 194, Colberg, Ronald T., 61.49, Travel; 191, Purdy, Carol A., 55.42, Travel; 179, Page Plus Inc., 155.05, Blanket; 190, Ford, Perry W., 89.70, Travel; 183, Voss Lighting, 89.40, Bulbs; 185, Eastern Okla Youth Services, 697.50, Juvenile Detention; 182, Polk Directories, 268.50, City directory; 193, Barnes, Judy Ann, 213.91, Travel; 192, Miller, Heather J., 208.41, Travel; 188, Tom E. Cusick, 1000.00, Contract Labor; 178, Birch Telecom, 5.40, Blanket; 186, Western Plains Youth & Family, 880.50, Juvenile Detention; 177, Allegiance Communications, 36.77, Blanket; 184, ACCO-SIG, 92895.00, Tort & property insurance; 187, Jones, Donald, 500.00, Contract Labor; 181, Metal Edge Inc., 94.77, Boxes; Health: 16, Parker Pest Control, 178.00, Pest Control; 15, Stolhand Heating & Air, 10.90, Repairs; 14, Falco Alarm Co., 550.00, Labor; 17, Falco Alarm Co., 46.00, Monitoring for alarm sys; Highway: 115, OK Natural Gas, 58.32, Gas bill; 116, Kelle Oil Company, 987.98, Tire and mounts; 103, Kay Office Equipment, 700.00, Copier; 123, City of Blackwell, 390.60, electric bill; 101, Locke Auto Parts, 597.60, Blanket; 120, Cross Oil, 15273.00, Fuel; 121, Cross Oil, 9561.78, Fuel; 122, Cross Oil, 4662.62, Unleaded gas; 100, Blackwell True Value Hardware, 44.37, Blanket; 118, Blackwell True Value Hardware, 113.93, Supplies; 102, Bellco Materials Inc., 2474.90, Road rock; 108, Starr Lumber Co., 125.73, Lumber; 104, Snow Glass Company, 159.50, Inspections; 107, Roberts Truck Center, 162.46, Parts; 110, Warren Power & Machinery, 3160.00, Grader Blades; 119, Burkes Classic Restoration, 125.00, Glass; 106, Logan County Asphalt Co., 700.00, Asphalt; 111, Filter Care Of Missouri, 81.80, Filters; 117, Ok Employment Security Commission, 9.87, Unemployment; 112, Circuit Engineering District #8, 360.00, Signs; 113, AT&T, 115.47, Phone bill; 114, AT&T Long Distance, 21.49, Long distance; 109, G & C Concrete Co., 336.00, Concrete; 124, AllTel, 84.68, Cell bill; 105, Dell Inc, 171.06, Ink Cartridges; Jail Cash Fund: 3, Caskey Pest Control, 53.00, Blanket; 5, Welborn Electric Co., 82.50, Repairs; 6, Welborn Electric Co., 330.00, Repairs; 7, Welborn Electric Co., 288.75, Repairs;

8, Travis Voice & Data, 203.00, Repairs; 9, Tulsa Time Communications, 350.00, Service call; 4, Health Professionals, 11297.08, Blanket; LEPC Grant Cash Fund: 1, Mazzios, 49.96, Lunch;

                PBA: 2, Caskey Pest Control, 44.00, Blanket; 3, Clemons, Jane, 650.00, Janitorial;

                Serv.Fee: 16, Trim It or Fix It, 300.00, Decals; 15, Adamson Industries, 535.75, Parts


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Leven and seconded by Schieber to adjourn (10:03 a.m.).  Motion carried:  Schieber, aye; Leven, aye.









Approved this 6th day of August, 2007.