Monday, July 23, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 23, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 20, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Will Clark, First Assistant District Attorney (ADA); Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Carol Kellum, Kay County Election Board; Larry Klumpp, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of July 16, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Jail Issues:  Sheriff Van Hoesen reported the daily inmate count showing 132 and reported the average for the month as 134.  Sheriff said all three of the escapees, from the recent jail escape, are now in custody and the door from which they escaped has been repaired and sheriff’s vehicle removed.

 

Commissioner Leven asked the Sheriff if they were taking light readings.  Sheriff replied.  “they tear them up faster than we can fix.”

 

Sheriff also reported he thought Sweeper Fabricators would be coming next week to finish working on the doors (he said Sweeper’s is saying the problem is electrical).

 

Motion was made by Leven and seconded by Wilson approving Chairman Schieber to sign Oklahoma Juvenile Claim in the amount of $3,224.39.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving floodplain permit submitted by SemCrude Petroleum, Dist#3.  Wilson mentioned the Floodplain Board approved this permit.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.  Motion altered by Wilson authorizing Chairman Schieber to sign permit.

 

Motion was made by Leven and seconded by Wilson approving Chairman to sign Memorandum of Agreement between the Kay County Health Department and Blackwell Public School District.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson noting report from the Treasurer’s office for the fiscal year beginning July 1, 2006 and ending June 30, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven on Comerford Bridge EWP Project to shape and riprap the sides of the channel adjacent to the road from Highway 11 and 44th Street west of Blackwell, 5 miles north and ¼ mile west, Dist#3.  Natural Resources Conservation Services is a Sponsor of this project and will be required to provide a minimum of 25% of the total installation cost as cash or in-kind services.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson noting June 2007 Monthly Reports for the Court Clerks Blackwell, Newkirk, and Ponca City Divisions and offices.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

Motion was made by Wilson and seconded by Leven approving Application for Permit Line Installation on County Right-of-Way, White Cliff Pipelines L.L.C. (15 applications) Permit No.’s 08-02 through 08-16.  ADA Clark said approval is pending full and final payment of all fees.  This 12.75” pipeline will intersect and cross beneath fifteen county roads beginning in Section 32 T25N R1W crossing diagonally across the county to Section 19 T26N R2W, Dist#3.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Application for Permit Line Installation on County Right-of-Way, Powell Plumbing, Permit No. 08-17, to install a private gas service line, Dist#3.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Resolutions to Dispose of Equipment:  Res#7, 8-19, Sheriff’s Office, 2003 Crown Victoria, surplus; Res#7, 8-20, Highway Dist#3, Motorola Commercial 2-way radio, junked.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving going out for bid to sale 2003 Crown Victoria, Sheriff’s office.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving going out for bid on a new roof for the Kay County Courthouse.  There will be a pre-bid meeting on August 13, 2007 at 11 a.m. and bid opening will be August 20, 2007 at 10 a.m.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Resolutions to deposit:  Res#7, 8-15, Highway – Ponca Iron & Metal-$526.50, sale of scrap metal, Dist#3; Res#7, 8-16, Emergency Management Agency-$13,500.00, Kay County Temporary Appropriation FY 07/08; Res#7, 8-17, Highway, ACCO-$50.00, refund, Dist#3; Res#7, 8-14, Public Building Authority-$1,408.84 (left on Agenda by mistake-approved in July 16, 2007 meeting).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Emergency Management Agency-$13,500.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Transfer of Appropriations:  County Clerk Lien Fee-Maintenance & Operation-$4,500.00 to part-time; Sheriff-Maintenance-$500.00 to overtime; Drug Court-Contract Services-$2,000.00 to Maintenance & Operation.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Illegal Trash Dumping:  Will Clark, First Assistant District Attorney, addressed this issue referencing Oklahoma Statutes Title 21, Section 1753.3.  Throwing, dropping, depositing, or otherwise placing any litter from a vehicle upon highways, roads, or public property.  Any person convicted of violating these provisions shall be subject to a state traffic offense punishable by a fine of not more than $1,000.00.  Clark mentioned if the litter is a flaming or glowing substance the penalties may go up to $2,000.00.  Clark said any person violating these provisions shall be deemed guilty of a misdemeanor.

 

Clark referenced Oklahoma Statutes Title 21, Section 1761.1.  Dumping, etc. of trash on public or private property prohibited-penalties.  Clark said citizens may report to law enforcement, a State Highway Patrol, a county sheriff or deputy, a municipal law enforcement officer or any other peace officer in this state.  If warranted, the peace officer shall then conduct an investigation into the allegations.  If the person committed the violation, a report shall be filed with the District Attorney for prosecution.

 

Clark said the discovery of two or more items which have been dumped, discarded, etc. and bear a common address identifying the latest owner of the items shall create a rebuttable presumption and can presume the person committed the unlawful act.

 

Citizen, Orva Rothgeb, said the number one way to get this problem stopped is to enforce fines and let the people know you mean business.  Ms. Rothgeb mentioned several suggestions on how she feels the problem should be handled.  She also suggested to the commissioners to enforce stricter regulations and to make the fines bigger.  Rothgeb added she is not faulting the sheriff.

 

Clark said the fines can only be what were in the State Statutes.

 

Unscheduled public appearances:  Buddy Thomas, Undersheriff, said the jail is in bad shape, it is unsafe and he stated someone is going to be killed.  Thomas told the group in attendance how the inmates were able to get contraband in the jail.

 

Bruce Robinson, Chairman of the Justice Facilities Authority (JFA), said he would like to clear up some misunderstanding.  He referenced a comment made in the Ponca City News, July 20, 2007, about the JFA moving so slowly.  Robinson said we, the JFA, have not been given the authority to do anything; we are a fact finding committee.  He said the JFA has diligently hired a Jail Consultant and will hire an architect to view the jail facility.  Robinson said the JFA has been well represented in the commissioners meetings.  He said most of the trustees that serve on the JFA are working people who work 8-5 jobs.  Robinson said he did not appreciate comments made about the JFA moving so slowly.  Most importantly, Robinson said he wanted the citizens of Kay County to understand how hard they are working.  He also wanted it known the JFA has never turned in a claim for any travel expenses.

 

Commissioner Wilson and others mentioned how much they appreciate the JFA members.  Wilson mentioned the Justice Facilities Authority is a volunteer board who is working very hard.

 

Motion was made by Wilson and seconded by Leven approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

The commissioners heard the Estimate of Needs, concerns and requests concerning budget issues for FY2007-08 from the following offices:  Election Board; County Clerk; Court Clerk; Assessor; Treasurer; Fair Board; OSU Extension; District Attorney.  The Sheriff was unable to present his requests (prior engagement) and will speak to the Board of Commissioners next week.

 

FY 2006/2007 PURCHASE ORDERS:

                2006-2007 General: 2476, Lam Communications, 812.00, Blanket; 2477, Welborn Electric Co., 110.00, Repairs; 2478, Career Tech, 25.00, Business cards; 2479, Southwest Business Products, 500.00, CHAIRS; Health: 467, OK Natural Gas, 62.85, Gas bill; 468, Language Line Services, 117.80, Language Line Service; 469, Cingular Wireless, 168.32, Cell bill; 470, AT&T Long Distance, 146.75, Long distance; 471, AT&T Long Distance, 3.78, Long distance; 472, Throop Lawn Care, 340.00, Lawn Care; 473, Four Seasons Lawn Care, 105.00, Lawn Care;

                Highway: 2179, Brawley Engineering, 4250.00, Engineering; 2180, NES Traffic Safety, 120.00, Barricade Rental; Jail Cash Fund: 279, Lam Communications, 296.00, Repairs

FY 2007/2008 PURCHASE ORDERS:

                2007-2008 Drug Court: 1, McCarty & Rigdon, 1000.00, Contractual Services; General: 47, Kay Office Equipment, 291.03, Maint. on copier; 30, Ponca City News, 201.35, Blanket; 43, OK Natural Gas, 175.30, Delivery charge; 31, Southwest Business Products, 75.00, Binders; 35, Southwest Business Products, 31.61, Ink Cartridges; 46, Newkirk Herald Journal, 20.00, Subscription renewal; 36, Pioneer Fire And Safety, 90.00, Fire Extinguisher Inspections; 40, State Auditor & Inspector, 976.70, Audit Expense; 49, Lockhart, Patricia L., 24.74, Travel; 29, USPS Disbursing Officer, 2369.00, Rent; 38, Sac & Fox Juvenile Detention, 84.44, Juvenile Detention; 45, IAAO Oklahoma Chapter, 40.00, Membership dues; 41, Supply First, 900.00, Janitorial; 48, Canadian County Juvenile Center, 579.30, Juvenile Detention; 42, Clearwater Enterprises, 812.52, Gas bill; 44, Cingular Wireless, 17.78, Cell bill; 37, Moberly Auto Service, 6.00, Tire repairs; 39, ACCO-SIG, 268827.00, Workers Comp; 34, David Benham Auto Service, 104.32, Repairs; 33, Westco Inc., 68.00, Lamination rolls; 32, Dr. Patrick Gray, 115.00, Physical; Health: 9, Leach Paper Co., 294.33, Copy Paper; 7, Medical Arts Press, 11.99, Labels; 8, Staples, 99.99, Chairs; 11, ANCO Services, 1945.00, Janitorial; 10, Merck & Company, 565.50, Vaccines; 13, Bank Of The West, 7960.13, Loan Payment; 12, AT&T, 192.00, Phone bill; Highway: 27, OK Natural Gas, 126.90, Gas bill; 28, Kelle Oil Company, 511.90, Tire; 29, Kelle Oil Company, 1047.00, Grader tire; 37, Take Ten Tire, 756.49, Tire; 23, Blackwell Coop, 590.48, Blanket; 26, Blackwell Coop, 79.42, Fuel; 36, Centerpoint Energy Arkla, 50.36, Gas bill; 30, Zee Medical Inc., 246.00, Supplies; 25, Power Plan, 433.63, Parts; 33, Power Plan, 173.00, Parts; 38, Schieber, Dee, 252.69, Travel; 31, Bkl

                Incorporated, 10000.00, Engineering; 24, Circuit Engineering District #8, 144.00, Signs; 34, AT&T, 66.58, Phone bill; 35, AT&T Long Distance, 39.28, Long distance; 32, Corel Direct CSS-3rd Floor, 50.95, Software; Jail Cash Fund: 2, United Home Insurance Co., 55.00, Notary Bonds;

                Serv.Fee: 1, OK Dept of Public Safety, 350.00, OLETS User Fee

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Leven to adjourn (11:59 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

 

 

 

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Approved this 30th day of July, 2007.

 

 

 

                        ___________________________

             DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

 

 

 

 

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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