Monday, July 9, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 9, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 6, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Will Clark, First Assistant District Attorney (ADA); Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Larry Klumpp, OSU Extension; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of July 2, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No jail report was given.

 

Road and Bridge Projects, Circuit Engineering District #8:  Schieber said work on Kildare Road will begin as soon as rain stops.

 

Motion was made by Leven and seconded by Wilson approving the following KellPro Software License and Maintenance Agreements:  County Clerk; District #1; District #2.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson noting Requisitioning Officer/Receiving Agent/Inventory Clerk for Treasurer’s office, FY 2007-2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven noting Treasurer’s Monthly Fee Report for June 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Financial Statement Resale Property Fund.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Resolutions to deposit:  Res#7, 8-10, Child Abuse Prevention Cash Fund-Court Unappropriated Trust Fund-$177.00 Court Unappropriated Trust Fund-$138.20, Jury Service donations.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Treasurer’s Mortgage Certification - $875.00; County Clerk Lien Fee - $1,664.00; Preservation Fee - $5,245.00; Child Abuse Prevention - $315.20; Visual Inspection Reimbursement - $2,473.66; Public Buildings Authority-Health - $2,582.01.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

The following Transfer of Appropriations were approved as follows:

 

Motion was made by Leven and seconded by Wilson approving request from the Election Board to transfer from Personal Services-$2,000.00 to Travel.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving request from Highway, Dist#3 (corrected from Agenda that read Dist#2) transferring $101.00 from Maintenance to Capital Outlay.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving transfer request from Sheriff Service Fee Maintenance-$13,000.00 to Capital Outlay/Sheriff General Maintenance-$10,000.00 to Capital Outlay.  Leven expressed concerns about Sheriff Van Hoesen’s requests to purchase new cars when the county is facing so many problems in the jail, but Leven stated he had no control over how the Sheriff spent his money.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Bid#2007-41 Election Ballots.  Commissioners accepted the bid offered from Mid-West Printing Company at Carol Kellum, Election Board Secretary’s recommendation.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No bid was received on Bid#2007-42, Selling used equipment-1994 Truck Tractor Freightliner/1995 Truck Tractor International Model 920/1992 Model F250 Ford Pickup, Dist#2.  No action was taken.

 

Unscheduled public appearances:  Kay County Treasurer, Christy Kennedy, said she wanted to thank Commissioner Leven for checking into the courthouse parking situation.

 

Kennedy and other officers had asked Commissioners in an earlier meeting to find out how much it would cost to renovate and expand parking in area behind (west) of the courthouse.  Leven contacted Evans and Associates and reported back to officers their estimate. 

 

Kennedy also mentioned that officers had previously discussed the possibility of trying to receive a grant, and researching other probable ways to fund the project.

 

Orva Rothgeb asked Commissioners what can be done about the major dumping problems throughout the county; what the regulations are and who is responsible to try and stop the dumping?

 

Commissioner Leven told Ms. Rothgeb it would fall under the Sheriff’s Department.

 

ADA Will Clark stated under “Unscheduled Public Appearances” the need to be careful talking about non-agenda items.  He explained, comments from the audience may be heard and briefly discussed.  If further discussion is needed the topic may be an item on a future Agenda.

 

Clark went on to say illegal dumping needs to be brought to the attention of the Sheriff.  Enforcement of crimes in the county is the Sheriff’s responsibilities and if given to the District Attorney’s office they will prosecute.

 

Motion was made by Leven and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

                2006-2007 General: 2463, Corral West, 178.40, Blanket; 2464, Tonkawa News, 118.62, Blanket; 2465, United Linen, 134.35, Blanket; 2466, Bankers Credit Card Service, 337.85, Blanket; 2467, Galls Inc., 494.70, Supplies; 2468, Quality Water Service, 61.80, Water; 2469, Lowes Companies Inc., 77.22, Parts; 2470, Southwest Business Products, 120.75, Cartridges; 2471, Tonkawa News, 1390.16, Publication of minutes; Health: 451, Oklahoma Correctional Industries, 498.00, Stools; 452, Medical Arts Press, 56.37, Supplies; 453, Moore Medical Corp., 257.32, Supplies; 454, Centerpoint Energy Arkla, 26.47, Gas bill; 455, Southwest Business Products, 244.22, Supplies; 456, Merrifield Office Supply, 38.12, Envelopes; 457, Leach Paper Co., 145.44, Soap dispensers; 458, Bonnie Luis, 80.51, Travel; 459, Mary Koster, 19.40, Travel; 460, Rose Ann McChristian, 77.60, Travel; 461, Throop Lawn Care, 340.00, Lawn Care; 462, Carol Rickards, 168.75, Nursing; 463, June Fetters, 24.25, Travel;  Highway: 2159, Evans & Associates, 2685.58, Road project; 2160, Blackwell Equipment, 362.17, Blanket; 2161, Blackwell Auto Parts, 167.27, Blanket; 2162, Owen Auto Supply, 154.73, Blanket; 2163, O Reilly Auto Parts, 44.92, Blanket; 2164, Cintas, 440.89, Blanket; 2165, Blackwell Coop, 800.49, Blanket; 2166, Roger or Mabel Smethers, 181.50, Shale; 2167, Jon Webb Estate, 181.50, Shale; 2168, Don Caughlin, 165.00, Sand; 2169, Bellco Materials Inc., 1528.42, Crusher Run; 2170, Mike Redding, 156.00, Shale; 2171, Bellco Materials Inc., 1932.45, Road rock; 2172, Dish Network, 44.98, Dish Network Billing; 2173, Total Com Inc., 250.00, Dispatch service; 2174, Lowes Companies Inc., 37.92, Lumber; Jail Cash Fund: 274, Galaxie Business, 95.22, Blanket; 275, Jack Bowker Ford, 687.87, Repairs; 273, Leach Paper Co., 928.34, Blanket; Lien Fee: 44, Lowes Companies Inc., 429.00, Blinds; Serv.Fee: 201, Quality Water Service, 112.80, Blanket; 203, Jay Warner Wrecker Service, 80.00, Parts; 202, Fleetcor Technologies, 3133.61, Blanket

FY 2007/2008 PURCHASE ORDERS:

2007-2008 EMA: 1, Rogers Oil Co., 34.85, Fuel; General: 7, Postmaster, 104.00, box rental for year; 8, Oklahoma Tax Commission, 242.00, Registration; 1, NODA, 2000.00, Membership dues; 6, Tonkawa News, 25.00, Subscription; 5, Kellpro Computer, 8428.75, Software Licenses; 3, ThyssenKrupp Elevator, 325.93, Elevator Maintenance; 2, CODA, 627.00, Membership dues; 9, Co. Assessors Assoc. of Okla, 200.00, Registration; 4, Neopost Inc, 382.59, Postage Equip Rental; 10, State Election Board, 75.00, Registration;  Highway: 4, Kellpro Computer, 730.00, Software Licenses; 6, Kellpro Computer, 1000.00, Software Licenses; 1, OK Dept of Ag Food & Forestry, 800.00, Predator & Rodent Service; 2, OK Dept of Ag Food & Forestry, 800.00, Predator & Rodent Service; 3, OK Dept of Ag Food & Forestry, 800.00, Predator & Rodent Service; 5, Roberts Truck Center, 192.82, Parts; 7, Budget Pest Control, 58.00, Pest Control; Jail Cash Fund: 1, Ross, Tom, 1164.00, Juvenile Transports

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn (10:02 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

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Approved this 16th day of July, 2007.

 

 

 

                        ___________________________

             DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

 

 

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

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