Monday, July 2, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 2, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 29, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Jennifer Layton, Assistant District Attorney (ADA); Mary Ramey, Kay County Court Clerk; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   Member Wayne Leven, absent.

 

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of June 25, 2007.  Motion carried:  Schieber, aye; Wilson, aye.

 

Road and Bridge Projects, Circuit Engineering District #8:  Schieber mentioned BIA approved letter requesting funding for Kildare Road.  Schieber said the County Line Road east of Highway 156 is closed.

 

Jail Issues:  Sheriff Van Hoesen reported the average daily population for the month of June 2007 as 130.  Van Hoesen reported to Commissioners the new door locks that were installed by Sweeper Metal Fabrications and inmates are malfunctioning.  He also mentioned an electrical problem and commented they were without power for around three hours.

 

Motion was made by Wilson and seconded by Schieber authorizing Chairman Schieber to sign Reimbursement for Election Board Secretary for the month of June 2007.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving Application for Permit #08-01 Line Installation, 8” PVC C-900 potable water line to cross under C.R. 3200 (N. Public St) location-NW 4 of the SW ¼ of Section 34, T 26N, R1 W 1 mile, Kay County water line crossing is approximately 1966 L.F. north of the south boundary of Section 34, Dist#3.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber noting Requisitioning Officer/Receiving Agent/Inventory Clerk on the following various accounts for fiscal year 2007-2008:  Sheriff Service Fee/Sheriff Training/Sheriff’s Grant/Sheriff’s Commissary/Sheriff’s Jail/Sheriff’s; Drug Court; Election Board; Court Clerk; District Court; Assessor/Assessor Visual Inspection/Assessor Visual Inspection Reimbursement; District #3; CSSP; BIA Cemetery Road; Public Buildings Authority; Emergency Management Agency; County Clerk/County Clerk Purchasing/County Clerk Preservation/County Clerk Lien Fee/County Clerk Data Processing; District #2; Excise Board; JAIBG Trash Cop; Open Dump Reward; County Improvement; Abuse Prevention; District #1; County Audit Expense; FEMA; County Charity; County Insurance/Benefits; County Commissioners; General Government; County Free Fair; OSU Extension; County District Attorney; County Health; PBA Health.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber acknowledging Treasurer’s Statutory Report, March 31, 2007.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Resolutions for the Fiscal Year 2007-2008:  Res#7, 8-1, Designating Ponca City News as the legal newspaper for publishing all legal notices and publications of Kay County; Res#7, 8-2, Renewing all Lease-Purchase Agreements for the period of one year; Res#7, 8-3, Funds on payment for workers’ compensation premiums; Res#7, 8-4, Funds on payment for tort liability and automobile insurance premiums; Res#7, 8-5, Funds on payment for insurance premiums; Res#7, 8-6, Payment for Court Fund salaries; Res#7, 8-7, Payment for Janitorial Maintenance at the Ponca City Court Clerk’s office; Res#7, 8-8, Payment for overtime salaries of Election Board personnel; Res#7, 8-9, Payment for Resale Fund salaries.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Sheriff’s Jail Cash Fund-$23,644.27; Sheriff’s Service Fee-$17,067.51; Sheriff’s Commissary-$1,024.54; Highway Cash Fund-$273,597.83.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriation on Lapse Balances FY 2007:  Child Abuse Prevention-$2,924.96; County Improvement-$3,088.65; CSSP-$2,175.10; Drug Court-$3,220.78; JAIBG Trash Cop-$3,014.94; Justice Facilities-$1,000.00; LEPC Grant-$3,205.92; County Clerk Lien Fee-$14,131.05; Open Dump Reward-$1,663.83; Public Buildings Authority-$106,715.59; Public Buildings Authority-Health-$464,729.42; County Clerk Preservation Fee-$35,589.70; Emergency Management Agency-$15,911.76; Treasurer’s Mortgage Certification-$35,092.27; Sheriff Commissary-$1,423.71; Sheriff Jail-$26,924.88; Sheriff Service Fee-$10,790.81; Sheriff Training-$1,368.85; Visual Inspection Reimbursement-$64,682.38; Highway-$264,838.85.  Motion carried:  Schieber, aye; Wilson, aye.

 

Unscheduled public appearances – Topics discussed:  Installation of doors and locks in jail.  Centennial clock chimes are three minutes after the hour and needs to be corrected.

 

Motion was made by Wilson and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber accepting bid offer on Bid#2007-40, Selling used suburban (Assessor) from Jack Snyder in the amount of $6,800.00.  Motion carried:  Schieber, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber Tabling Bid#2007-41, Election ballots.  Motion carried:  Schieber, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

                2006-2007 Cert.Fee: 61, Hampton Inn, 150.00, Lodging; 62, Merrifield Office Supply, 11.35, Index Sheets; 63, AT&T, 134.00, Phone bill; 64, Quality Water Service, 14.95, Water; EMA: 154, Kay County, 445.00, Workers Comp; 155, AT&T, 59.00, Phone bill; 156, Bonewell, Dennis, 290.03, Travel; General: 2450, Houser Hardware, 369.23, Blanket; 2451, Ford Refrigeration Service, 1085.47, Blanket; 2452, Page Plus Inc., 155.05, Blanket; 2453, Allegiance Communications, 36.77, Blanket; 2454, Rogers Oil Co., 251.30, Blanket; 2455, Alan Bliss, 750.00, Drain Covers; 2456, Quality Water Service, 26.80, Water; 2457, Merrifield Office Supply, 173.70, Copy Paper; 2458, AT&T, 908.90, Phone bill; 2459, City of Newkirk, 10080.94, Electric & Water Usage; 2460, STC, 196.50, Copier Maint & Overage; 2461, County Clerks & Deputies Assoc., 50.00,

                Registration; 2462, Kay County, 178.00, Workers Comp; Health: 439, Walmart Community BRC, 34.47, Blanket; 440, Staples, 167.93, Blanket; 441, Walmart Community BRC, 73.83, Blanket; 442, Southwest Business Products, 435.66, Blanket; 443, McDonald Electric, 212.00, Repairs; 444, NCS Pearson Inc., 134.50, Supplies; 445, GrayBar Electric, 161.70, Ballasts; 446, Merrifield Office Supply, 15.20, Stamp; 447, Staples, 198.48, CHAIRS; 448, Ponca City Utility Authority,

                1460.61, Electric & Water Usage; 449, AT&T, 415.62, Phone bill; 450, Laboratory Associates, 140.00, Medical Supplies;                 Highway: 2106, Kay County, 4494.00, Workers Comp; 2107, Kay County, 4121.00, Workers Comp; 2108, Kay County, 4786.00, Workers Comp; 2109, Houser Hardware, 421.13, Blanket; 2110, Kelle Oil Company, 590.86, Blanket; 2111, Pioneer Hydraulics, 3.46, Blanket; 2112, Hats Auto Supply, 192.42, Blanket; 2113, Owen Auto Supply, 195.40, Blanket; 2114, NAPA, 859.99, Blanket; 2115, Southwest Truck Parts, 979.39, Blanket; 2116, Locke Auto Parts, 444.60, Blanket; 2117, Lampton Welding, 33.70, Blanket; 2118, Pioneer Hydraulics, 81.73, Blanket; 2119, Lampton Welding, 39.96, Blanket; 2120, Kelle Oil Company, 157.10, Blanket; 2121, Take Ten Tire, 347.95, Blanket; 2122, Kelle Oil Company, 1589.19, Blanket; 2123, Cintas, 511.36, Blanket; 2124, Southwest Truck Parts, 209.78, Blanket; 2125, Brandts, 94.44, Blanket; 2126, Take Ten Tire, 621.94, Blanket; 2127, G & B Auto, 52.00, Blanket; 2128, AT&T, 89.00, Phone bill; 2129, 7 Mile Mine LLC, 646.42, Crusher Run; 2130, 7 Mile Mine LLC, 2392.14, Shot rock; 2131, 7 Mile Mine LLC, 2858.34, Crusher Run; 2132, Western Uniform Service, 412.60, Uniform Cleaning; 2133, Ponca City Publishing Co. Inc, 36.00, Internet Fee; 2134, Bellco Materials Inc., 5133.11, Crusher Run; 2135, Southwest Trailers, 151.52, Parts; 2136, Evans & Associates, 30602.90, Asphalt milling; 2137, Johns Welding Equipment & Repair, 169.06, Parts; 2138, Power Plan, 1571.00, Parts; 2139, Circuit Engineering District #8, 432.00, Signs; 2140, Hughes Lumber, 111.48, Lumber; 2141, Los Angeles Boiler Works Inc., 280.00, Parts; 2142, Cordells Diesel Service, 61.31, Parts; 2143, Evans & Associates, 1386.49, Fly ash; 2144, Take Ten Tire, 2100.80, Tires; 2145, 7 Mile Mine LLC, 5581.59, Crusher Run; 2146, Evans & Associates, 626.88, Asphalt; 2147, Kelle Oil Company, 623.30, Tires; 2148, Blackwell Auto Parts, 1999.00, Parts; 2149, Power Plan, 80.62, Repairs; 2150, Rays Used Equipment, 317.00, Parts; 2151, Filter Care Of Missouri, 95.35, Filters; 2152, Evans & Associates, 1277.98, Asphalt; 2153, Eastman National Bank, 3616.68, Lease payment; 2154, Ponca City Utility Authority, 416.55, electric bill; 2155, Dish Network, 16.99, Satellite service; 2156, OK Natural Gas, 38.07, Gas bill; 2157, Leven, Wayne, 116.40, Travel; 2158, Schieber, Dee, 129.98, Travel; Jail Cash Fund: 272, Goodyear Store, 229.45, Repairs; 270, Stevenson Refrigeration, 146.00, Repairs; 269, Walmart Community, 176.66, Blanket; 271, Walmart Community, 317.01, Supplies; Lien Fee: 43, CDW-G Inc., 56.00, Printer; PBA: 32, Phil Parton Electric, 100.00, Repairs; Justice Facilities Authority: 1, Jones, Donald, 1500.00, Contractual Services

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Schieber to adjourn (10:03 a.m.).  Motion carried:  Schieber, aye; Wilson, aye.

 

 

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Approved this 9th day of July, 2007.

 

 

 

                        ___________________________

             DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

 

 

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

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