Monday, June 11, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 11, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 8, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Mary Ramey, Kay County Court Clerk; Judy Barnes, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Carol Kellum, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of June 4, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

James A. Gondles, Jr., Executive Director, American Correctional Association (ACA) and former native of Kay County gave a brief history of his background and his company’s background.  He said the ACA is a professional membership organization composed of individuals, agencies and organizations involved in all facets of the corrections field, including adult and juvenile services, community corrections, probation and parole and jails.  He said the ACA is the largest and oldest association in the world.  Gondles reported the standards and accreditation process, ACA Conventions held, and books and magazines the ACA is extensively involved in publishing.  He also mentioned the association has a Government Affairs Department.

 

 Mr. Gondles said he came on his time and at the expense of ACA in order to give back to a county who has given so much to him through education and upbringing.  He said he had several observations about the jail he would like to share.  He noted lights that don’t work, poor ventilation, doors not locking properly and said the jail was in need of major repairs.  Stating his opinion it would be penny wise and pound foolish to repair jail and added we needed a new facility.  He went on to say an inmate needs to see whether it is day or night mentioning that is law and their constitutional rights.  Gondles said he talked in length to inmates to gather their perspective.  He said he heard complaints about the food, which is a natural complaint, and complaints about not having anything to do, no place to exercise, no privacy, and poor lighting.  Overcrowding was another complaint, but Gondles stated while overcrowded cells are not good it is not unconstitutional.

 

Gondles suggested we give them television with educational and news channels.  He stated we needed commercial grade washing machines and dryers.  He advised we hire an expert as our architectural firm.

 

Gondles introduced his wife, Dr. Elizabeth Gondles who is in the Healthcare Industry and also works with jails and prisons.  Dr. Gondles was asked by commissioners if she had anything she would like to add.  She commented everything about the jail facility reflects their health.  Dr. Gondles said we should offer inmates an opportunity to turn back production to the tax paying citizens and try to rehabilitate them while they are in jail.

 

Sheriff Van Hoesen reported an inmate count of 131.  He said because of the jury trial‘s going on the count was up.  He also mentioned the doors are still not locking and they have not received the parts to repair them.

 

Road and Bridge Projects, Circuit Engineering District #8:  Schieber noted he is patching Kildare Road.

 

Motion was made by Leven and seconded by Wilson noting Kay County Extension Service Contract Negotiation letter received by Larry Klumpp, OSU Extension.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

Motion was made by Wilson and seconded by Leven authorizing Chairman Schieber to sign Reimbursement for Election Board Secretary for the month of May 2007 in the amount of $4,032.66.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving out for bid to sell suburban, Assessor’s office.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Contract-Texas County & Kay County for Services at Texas County Juvenile Detention Center.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Detention Services Agreement by and between Sequoyah Enterprises, Inc. and the Board of Kay County Commissioners.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Detention Services Agreement by and between Communityworks and Kay County Commissioners.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Agreement-Outpatient Surgical Center of Ponca City and the Kay County Health Department.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Memorandum of Agreement between the Kay County Health Department and the Ponca City Public School District.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Association of County Commissioners of Oklahoma Self Insurance Fund (Worker’s Compensation) for Kay County and Resolution to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma Self-Insurance Fund (Worker’s Compensation Program) Payment Option (One) to pay $268,827.00 due on or before July 31, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven to pay County Officer and Deputies Association Annual Membership Dues for the fiscal year 2007-08 in the amount of $627.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on BIA Project Bois D’Arc Creek-NBI No. 025131, Right-of-Way Plans and Easements, Dist#2.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven noting the following May 2007 Monthly Reports:  Public Heath; Election Board; County Clerk.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Resolutions to deposit:  Res#6, 7-210, Highway, Dist#3, Ponca Iron & Metal, Inc.-$482.10 for the sale of scrap metals; Res#6, 7-211, Highway, Dist#2, BIA-$4,250.00, H3102-66 Kaw 3 Bridge Project B705020 B705010 B705030; Res#6, 7-212, Open Dump Reward, District Court-$10.00, May 2007 reward fees; Res#6, 7-213, Public Building Authority, State of Oklahoma, Department of Human Services-$1,408.84, June 2007 rent.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Treasurer’s Mortgage Certification-$1,075.00; County Clerk Lien Fee-$1,247.25; Preservation Fee-$4,775.00; Visual Inspection Reimbursement-$1,794.63; Open Dump Reward-$10.00; Public Buildings Authority-$1,408.84; Visual Inspection Reimbursement-$64,682.38; Public Buildings Authority-Health-$2,798.46.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

Motion was made by Leven and seconded by Wilson approving the following Transfer of Appropriations:  Highway, Dist#1, Capital Outlay-$35,000.00 to Maintenance; General-Insurance (Health Insurance)-$15,000.00 to Retirement; Election Board-Maintenance & Operations-$374.82 to Personal Services-$71.32 and Part-time-$303.50.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson accepting six months bids-commonly used items as follows:  Bid#2007-24 Asphalt-Bellco Materials, Evans & Associates, Logan County Asphalt Co., SEM Materials, LP, Wood & Sons Paving; Bid#2007-25 Bridge Materials-Bridge & Highway, K & O Construction, Railroad Yard, Sunbelt Equipment; Bid#2007-26 Lumber, Bridge & Highway, Kennety Saw Mills; Bid#2007-27 Grader Blades-Dub Ross Co., Inc., Warren Cat; Bid#2007-28 Concrete-Mid-Continent Concrete, Ponca City Concrete Co.; Bid#2007-29 Heavy Equipment Rental-Evans & Associates Construction Co., Inc.; Bid#2007-30 Road Signs-Custom Products Corp., K & O Construction, Oklahoma Correctional; Bid#2007-31 Road Rock-Bellco Materials, Inc., Evans & Associates, 7 Mile Mine, LLC, Whitaker Aggregates; Bid#2007-32 Culvert Pipe-K & O Construction, Railroad Yard, Inc., Sunbelt Equipment; Bid#2007-33 Office Supplies-Merrifield Offices, OCI, Southwest Business; Bid#2007-34 Janitorial Supplies-J & P Supply, Inc.; Bid#2007-35 Concrete (pour & finish)-Sober Brothers Inc.; Bid#2007-36 Routine Painting (labor only)-no bid; Bid#2007-37 Road Striping-Anderson Striping, Direct Traffic.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on policies and procedures for accidents occurring in the courthouse or on the Employee Personnel Policy Handbook, 2006.

 

Public Appearances:  Larry Klumpp, OSU Extension office mentioned the Larry Fleck memorial tree needed to be replaced (freeze killed). 

 

Officers were told about the ACCO Summer Conference (Change Management) to be held July 17-19, 2007 in Oklahoma City.

 

Motion was made by Wilson and seconded by Leven approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

                2006-2007 Cert.Fee: 57, Quality Water Service, 14.95, Water & Cooler Rent; CSSP: 1, Tom E. Cusick, 1000.00, Contract Labor; EMA: 142, Brandts, 7.40, Pipe; 143, Brandts, 21.41, Pipe;

                General: 2283, Jack Bowker Ford, 166.46, Blanket; 2284, Take Ten Tire, 478.55, Blanket; 2285, United Linen, 134.35, Blanket; 2286, Bankers Credit Card Service, 360.99, Blanket; 2287, Take Ten Tire, 983.66, Blanket; 2288, ThyssenKrupp Elevator, 325.93, Elevator Maintenance; 2289,

                Rogers Oil Co., 140.78, Blanket; 2290, Stillwater Typewriter, 196.83, Copier contract; 2291, Merrifield Office Supply, 29.77, Supplies; 2292, Galaxie Business, 140.38, Copier contract; 2293, Ok Cooperative Extension Service, 5764.00, Contractual Services; Health: 410, Southwest Business Products, 56.80, Cartridges; 411, O.M.E. Corporation, 15.00, Template; 412, US Postage Service, 800.00, Postage; 413, Bonnie Luis, 27.16, Travel; 414, AT&T, 411.12, Phone; 415, June Fetters, 60.14, Travel; 416, Rose Ann McChristian, 77.60, Travel; 417, Mary Koster, 42.20, Travel; Highway: 1952, Lowes Companies Inc., 76.36, Blanket; 1953, Lampton Welding, 452.81, Blanket; 1954, Take Ten Tire, 954.03, Blanket; 1955, Kelle Oil Company, 984.20, Blanket; 1956, Warren Power & Machinery, 457.18, Blanket; 1957, Oklahoma Correctional Industries, 132.18, Signs; 1958, Western Uniform Service, 268.50, Uniform Cleaning; 1959, Cintas, 658.71, Blanket; 1960, Blackwell True Value Hardware, 26.48, Blanket; 1961, Sunbelt Equipment & Supply, 10831.52, Parts; 1962, Dish Network, 44.98, Satellite service; 1963, Total Com Inc., 250.00, Dispatch service; 1964, Cintas, 592.98, Blanket; 1965, Bellco Materials Inc., 5215.25,

                Crusher Run; 1966, K & O Construction, 234.00, Nails; 1967, Bellco Materials Inc., 406.08, Road rock; 1968, C.L. Boyd, 217.00, Grader bolts; 1969, Power Plan, 10.50, Equipment Maint.; 1970, Western Uniform Service, 211.00, Uniform Cleaning; 1971, Power Plan, 72.50, Parts;

                1972, Cross Oil, 13062.45, Diesel Fuel; 1973, Take Ten Tire, 362.47, Tire and mounts; 1974, Schieber, Dee, 49.47, Travel; Jail Cash Fund: 254, Quality Water Service, 92.80, Blanket; 256, Caskey Pest Control, 53.00, Blanket; 255, Galaxie Business, 67.72, Blanket; 258, Ross, Donna, 120.00, Juvenile Transports; 257, Little, Steve, 120.00, Juvenile Transports; 259, Ross, Tom, 1011.00, Juvenile Transports; Lien Fee: 38, Southwest Business Products, 1179.00, Pre-punch paper; 37, Houser Hardware, 63.34, Paint; Preservation Fee: 33, CDW-G Inc., 370.07, Monitors;

                Reimburse: 14, Benham, David, 499.78, Repairs; Serv.Fee: 179, Lam Communications, 487.50, Radio; 178, Applied Concepts, 222.00, Parts; Drug Court: 15, Rumbo, Deborah, 3573.75, Contractual Services; 16, Redwood Biotech, 1115.00, Drug test kits.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Wilson and seconded by Leven to adjourn (11:08 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

 

 

 

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Approved this 18th day of June, 2007.

 

 

 

 

 

                        ___________________________

            DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

 

 

 

 

 

 

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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