Tuesday, May 29, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, May 29, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 25, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Christy Kennedy, Kay County Treasurer; Judy Barnes, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board Secretary; Mary Ramey, Kay County Court Clerk; Wayne White, Newkirk Herald; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of May 21, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Van Hoesen reported the jail as being full indicating the count showing 142 inmates.  He mentioned Sweepers Fabricators should be receiving the door locks this week and reported they still do not have any hot water in the kitchen.  Van Hoesen said he would speak to First Assistant District Attorney Will Clark to get help to get the inmate count down.

 

Schieber said he spoke with Gary Ridley, Oklahoma Department of Transportation, asking for funding to complete Highland Street.

 

Discussion was made concerning a vehicle for Dennis Bonewell, Emergency Management Director. Judy Barnes, Assessor, said she is having trouble with her suburban and needed the car she previously loaned to Bonewell.

 

Commissioners asked Bonewell to search for a vehicle using State Contract and report back to the Commissioners the cost of the vehicle before Commissioners will make a decision.

 

Motion was made by Leven and seconded by Wilson accepting Anthony Street’s letter of resignation stating his desire to be removed from the Justice Facilities Authority Board.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on appointment of a new member to serve on the Justice Facilities Authority.

 

Budgeting for a Jail Consultant:  Bruce Robinson, Chairman of the Justice Facilities Authority requested $25,000 to be considered in upcoming budget for a jail consultant.  He said the money would pay for a consultant and serve as a cushion for other expenses. 

 

Robinson said the purpose of hiring a jail consultant is to have that person evaluate the existing facility and look at the operation of the jail.  The consultant will work with architects, contractors, etc.  He will work for the county and with the Justice Facilities Authority.

 

Robinson said Donald Jones was hired May 23, 2007 during a Justice Facilities Authority meeting with a unanimous vote by the trustees. Jones will be paid a monthly salary of $1500.  Robinson mentioned Jones was a consultant for Osage County as well.

 

Motion was made by Wilson and seconded by Leven approving Application for Permit No. 07-30 Line Installation on County Right-of-Way for installation of a flow line (across road way) located from NW-28-25N-1W to SW-21-25N-1W, Dist#3.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

Motion was made by Wilson and seconded by Leven approving on Project Agreement-Kay County EWP (streambank stabilization) Amendment No. 1 between the Kay County Board of County Commissioners and the Natural Resources Conservation Service, Dist#3.   Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on Request for Comments on a Draft Public Participation Plan for Statewide Intermodal Transportation Plan (Statewide Plan) and the Statewide Transportation Improvement Program (STIP).  This plan was informing commissioners of future plan.

 

Motion was made by Schieber and seconded by Wilson approving to go out bid to purchase a backhoe, Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving choice “Option P” on the increase in Employer Retirement Contribution Rates.  This option will be effective July 1, 2007, employee will pay 3.5% and employer will pay 13.50%.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Resolution No. 6, 7-202 Disposing of Equipment in the Assessor’s office, Central Processing Unit (CPU), Serial No. QGHPY-9PFCT-DBBCR-MV698-TB9FT, County #HV-205-61, junked.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Resolutions to deposit:  Res#6, 7-200, Highway-Eastman National Bank-$562.50, overpayment lease purchase, Dist#2; Res#6, 7-201, LEPC Grant-Ponca City Fire Prevention Advisory Council-$500.00, Shelter-In-Place boxes.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway-$242,569.18; LEPC Grant-$500.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Transfer of Appropriations:  General-Purchasing-Personal Services-$500.00 to County Clerk Personal Services-$11.30; Data Processing Personal Services-$405.00; Purchasing Maintenance & Operations-$83.70; Sheriff’s Service Fee Capital Outlay-$5,500.00 to Maintenance.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Unscheduled public appearances:  Judy Barnes, Assessor, questioned the commissioners on how to go out for bid to purchase a vehicle. 

 

Other topics discussed:  Financing on a state bid.

 

Motion was made by Leven and seconded by Wilson to accept the low bid from Bay Ridge Motors, Inc. on the 2004 Ford Crown Victoria, Bid#2007-38, Sheriff’s Department.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

                2006-2007 EMA: 138, Allegiance Communications, 21.02, Cable Service; General: 2256, USPS Disbursing Officer, 2300.00, Blanket; 2257, Caskey Pest Control, 52.00, Blanket; 2258, Page Plus Inc., 155.05, Blanket; 2259, Allegiance Communications, 36.77, Blanket; 2260, Birch Telecom, 5.40, Blanket; 2261, Midwest Printing, 167.28, Supplies; 2262, OSU Bursar, 86.18, Memory; 2263, Southwest Business Products, 40.00, Envelopes; 2264, Southwest Business Products, 19.40, Cd Cases; 2265, Southwest Business Products, 1255.52, Supplies; 2266, Merrifield Office Supply, 101.40, Copy Paper; 2267, Southwest Business Products, 30.44, Cartridges; 2268, Southwest Business Products, 79.20, Binders; 2269, Clearwater Enterprises, 2610.30, Gas bill; 2270, Kay Office Equipment, 122.59, Maintenance Agree.; 2271, Pritchard & Abbott Inc., 7500.00, Appraisal; 2272, Oklahoma Mailing Equipment, 12.00, Books; 2273, Zee Medical Inc., 38.25, Re-stock first aid kits;             Health: 391, Stolhand Heating & Air, 330.60, Labor; 392, Oklahoma State Department Of Health, 32989.95, Payroll; 393, Language Line Services, 100.00, Language Line Service; 394, Cingular Wireless, 170.21, Cell phone bill; 395, Dolphin Capital Corp., 300.00, Postal meter

                rent; 396, AT&T, 194.60, Phone bill; 397, ANCO Services, 1945.00, Janitorial; 398, City of Blackwell, 353.66, electric bill; 399, Carol Rickards, 218.75, Nursing; 400, AT&T Long Distance, 102.17, Long distance; 401, OK Natural Gas, 122.17, Gas bill; 402, AT&T Long Distance, 114.84, Long distance; 403, Bank Of The West, 7960.13, Loan Payment; Highway: 1897, Kelle Oil Company, 1304.41, Blanket For Fuel; 1898, Southwest Truck Parts, 998.56, Blanket; 1899, Southwest Truck Parts, 444.33, Blanket; 1900, Cross Oil, 1800.00, Blanket; 1901, Take Ten Tire, 194.97, Blanket; 1902, Sober Brothers, 3724.57, Native Material; 1903, NES Traffic Safety, 120.00, Rental Of Equipment; 1904, 7 Mile Mine LLC, 2958.24, Shot rock; 1905, Rick Koch Oil Co., 6639.56, Diesel; 1906, Munn Supply Inc., 320.00, Lease renewal; 1907, Filter Care Of Missouri, 80.75, Filters; 1908, North Central Rebuilders, 118.00, Repairs; 1909, Turner Radiator & Air Cond., 425.00, Repairs; 1910, OK Natural Gas, 61.62, Gas bill; 1911, AT&T Long Distance, 26.12, Long distance; 1912, Parker Pest Control, 118.00, Termite inspection; 1913, AT&T, 85.63, Phone bill; 1914, Doug Eisenhauer-Tag Agent, 87.83, Tire disposal; 1915, AMC Urgent Care Plus, 225.00, Drug screening; 1916, Kelle Oil Company, 1047.00, Tires; 1917, AT&T, 66.94, Phone bill; 1918, AT&T Long Distance, 47.32, Long distance; 1919, City of Blackwell, 371.00, electric bill;

                1920, AllTel, 58.98, Cell bill; 1921, Schieber, Dee, 125.13, Travel; Jail Cash Fund: 253, Walmart Community, 466.62, Blanket; PBA: 28, Caskey Pest Control, 44.00, Blanket; Serv.Fee: 173, Welborn Electric Co., 165.00, Repairs; 176, Eastern Okla Youth Services, 1395.00, Juvenile Detention; 174, Canadian County Juvenile Center, 57.93, Juvenile Detention; 177, Western Plains Youth & Family, 675.05, Juvenile Detention; 175, Tulsa Co. Juvenile Bureau, 502.60, Juvenile Detention

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn (10:08 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

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Approved this 4th day of June, 2007.

 

 

                        ___________________________

            DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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