Monday, May 21, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 oíclock a.m. on Monday, May 21, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.Notice of the meeting was posted for public information on May 18, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Christy Kennedy, Kay County Treasurer; Judy Barnes, Kay County Assessor; Everette Van Hoesen, Larry Klumpp, OSU Extension; Carol Kellum, Kay County Election Board Secretary; Mary Ramey, Kay County Court Clerk; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet). ††

 

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of May 14, 2007.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson authorizing Chairman Schieber to sign Oklahoma Juvenile Authority claim in the amount of $5,481.51.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Sheriff Van Hoesen reported the daily inmate count as being 134, stating that 15 were ready to be released.Van Hoesen informed the commissioners the Department of Corrections are no longer taking inmates and as a result jails across the state will become overcrowded.

 

The three Federal Lawsuits filed against the county jail were modestly discussed.

 

Schieber questioned Van Hoesen asking if they had hot water in the kitchen at this time.

 

Van Hoesen said he didnít think so.

 

Van Hoesen said a representative from Homeland Security System would be in the courthouse today to make an assessment of the building and to present a brief presentation in Courtroom A.

 

Road and Bridge Projects Circuit Engineering District #8:Leven reported work continues on the right-of-way on Peckham Road.

 

Motion was made by Wilson and seconded by Leven authorizing Chairman to sign FY 07/08 Outlease Agreement (for lease on the Ponca City Courtroom District Court space).Judge Boyd sent a message stating the Agreement is identical except it was increased by 3% ($818.00).Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Detention Services Agreement by and between ROCMND Area Youth Services, Inc. and the Kay County Board of County Commissioners and Contract-Canadian County Juvenile Detention and Kay County for services at Canadian County Juvenile Detention Center. The term of both contracts begins July 1, 2007 and end June 30, 2008. Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on Request for Comments on a Draft Public Participation Plan for Statewide Intermodal Transportation Plan (Statewide Plan) and the Statewide Transportation Improvement Program (STIP).

 

Motion was made by Leven and seconded by Wilson authorizing Chairman Schieber to sign Agreement between the Board of Kay County Commissioners and Daniel Meeks has remote terminal capabilities with the Assessorís Office.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson accepting as recommendation from the Kay County Health Department bid submitted by Anco Services, Inc. $1510.00 per month for the Ponca City facility and $435.00 per month for the Blackwell facility on Bid#2007-22 Janitorial Services.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson accepting as recommended by the Kay County Health Department the bid items as listed per vendor on Bid#2007-21 for medical supplies.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Certification and Affidavit and Resolution#6, 7-199 on Project No. BRF-136C(113)CO J/P No. 22817(06)-Bridge and approaches over Chikaskia River, 0.5 miles west and 2.3 miles south of I-35/US-177 36n317e0070003-CN-185-D#3.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson noting Requisitioning Officers-Christy Kennedy/Rhonda Stephens; Receiving Agents-Jamie Johnston/Leah Stieber; and Inventory Clerk-Lisa Epperly for Treasurerís Certification Fee Fund.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on Increase in Employer Retirement Contribution Rates.

 

Motion was made by Wilson and seconded by Leven approving the following Transfer of Appropriations:General-Sheriff Part-time-$542.43 to Overtime; Sheriff Service Fee-Capital Outlay-$2,700.00 to Maintenance.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Sheriff Van Hoesen mentioned he was down to only six jailers.

 

Schieber, Leven and Van Hoesen discussed the door situation in the jail.They also discussed bid price and procedure on bidding doors.

 

Unscheduled public appearances:Leven mentioned the estimated cost of $75-80,000 to install a roof on the courthouse.He said he would try to match the roof and stone as best as possible to the original appearance.Leven said if an adjuster determined the damage to the current roof was caused by the ice storm then FEMA funds may be available.

 

Motion was made by Wilson and seconded by Leven approving Payroll with warrants to be released on May 30, 2007.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Blanket Purchase Orders.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the Maintenance & Operation Claims.Motion carried:Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

††††††††††††††† 2006-2007 EMA: 130, Staples, 60.40, Supplies; General: 2115, Ford Refrigeration Service, 197.31, Blanket; 2116, Houser Hardware, 241.37, Blanket for misc; 2117, Corral West, 300.00, Blanket; 2118, Lam Communications, 446.56, Blanket; 2119, Ford Refrigeration Service, 2364.17, Blanket; 2120, Burkes Wrecker Service, 491.00, Blanket; 2121, Lam Communications, 995.00, Blanket; 2122, Staples, 60.44, Supplies; 2123, Allegiance Communications, 21.02, Cable Service; 2124, Staples, 59.98, Supplies; 2125, Dell Marketing L.P., 1034.64, Computers; 2126, Applied Concepts, 123.86, Parts; 2127, Merrifield Office Supply, 460.65, Copy Paper; 2128, Merrifield Office Supply, 797.25, Copy Paper; 2129, Southwest Business Products, 34.40, Cartridges; 2130, Merrifield Office Supply, 84.00, Copy Paper; 2131, State Auditor & Inspector, 1521.38, Audit Expense; 2132, Cingular Wireless, 9.37, Cell bill; 2133, Quality Water Service, 36.75, Water; 2134, Postmaster, 123.00, Stamps; 2135, Pemberton Chevrolet, 79.69, Repairs; 2136, Postmaster, 221.50, Envelopes; 2137, OK Natural Gas, 337.00, Gas bill; Health: 389, Staples, 10.98, Blanket; 390, GrayBar Electric, 33.30, Flood lamps; Highway: 1816, Fastenal Indus & Const Supplies, 32.01, Blanket; 1817, Pioneer Hydraulics, 499.37, Blanket; 1818, Owen Auto Supply, 588.68, Blanket; 1819, Blackwell True Value Hardware, 60.48, Blanket; 1820, Blackwell Coop, 982.63, Blanket; 1821, Bobs Glass, 306.52, Blanket; 1822, Bellco Materials Inc., 5228.68, Crusher Run; 1823, Bellco Materials Inc., 2005.84, Road rock; 1824, Custom Products Corp, 27.78, Signs; 1825, Circuit Engineering District #8, 44.25, Signs; 1826, Rays Used Equipment, 270.00, Parts; 1827, Bkl Incorporated, 10000.00, Engineering; 1828, Brandts, 24.15, Nails; 1829, Blackwell Coop, 246.00, Tire and mounts; 1830, Centerpoint Energy Arkla, 89.30, Gas bill; 1831, Cintas, 35.00, Janitorial; 1832, Kay Electric Cooperative, 365.58, electric bill; 1833, Schieber, Dee, 148.99, Travel; 1834, Schieber, Dee, 74.21, Travel; Jail Cash Fund: 252, Southwest Business Products, 322.67, Blanket; 250, Houser Hardware, 208.64, Blanket; 251, Four State Maintenance, 503.39, Blanket; Serv.Fee: 160, Galls Inc., 304.99, Parts; 159, Fleetcor Technologies, 4000.00, Blanket; 162, Fleetcor Technologies, 728.77, Fuel; 161, 911EP, 1015.00, Light bar

 

Detailsí concerning the above listed purchase orders/claims are available in the County Clerkís Office.All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn (10:26 a.m.).Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

 

 

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Approved this 29th day of May, 2007.

 

 

 

 

†††† †††††††††††††††††___________________________

††††††††††† DEE SCHIEBER, CHAIRMAN

††††††††††††††††††††††††††††††††††††† ___________________________

††††††††††† LAILE WILSON, VICE-CHAIRMAN

†††††††††††

††††††††††† ___________________________

WAYNE LEVEN, MEMBER

 

 

 

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

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