Monday, May 14, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 14, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 11, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Christy Kennedy, Kay County Treasurer; Judy Barnes, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Buddy Thomas/Scott Pemberton, Kay County Sheriff’s Department; Larry Klumpp/Chad Otto, OSU Extension; Cheryl Howard, Kay County Election Board; Lila Logan, Kay County Court Clerk office; District Attorney Mark Gibson; First Assistant District Attorney (ADA) Will Clark; Wayne White, Newkirk Herald; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of May 7, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson to enter into an executive session pursuant to Title 25 Section 307(B)(4) regarding Kay County District Court Case Number CV-05-28PC, wherein the Board of County Commissioners are a party to the matter (9:05 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson to reconvene back to regular meeting (9:34 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson to approve Floodplain Permit submitted by Conoco Phillips.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Jail Issues:  Buddy Thomas, Undersheriff, reported there is no hot water in kitchen area.  Les Johnston, Custodian, cannot trace problem. 

 

Commissioner Leven said he would go over to the jail and check.

 

Sheriff Van Hoesen reported the daily inmate count showing 130. 

 

Commissioner Schieber and Undersheriff Thomas discussed situation Grady County is having with bonds.

 

Schieber attended Circuit Engineering District#8 (CED) meeting held in Alva and reported the five-year plan will go to the Oklahoma Department of Transportation in June and money should be available by July.

 

Dee Schieber announced he was resigning his position on the Justice Facilities Authority Board in order to devote more time to the CED.  Schieber said he can best serve Kay County servicing roads and bridges. 

 

Motion was made by Schieber and seconded by Leven accepting Schieber’s letter of resignation to serve on the Justice Facilities Authority.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Schieber appointing Commissioner Laile Wilson (Schieber’s replacement) to serve on the Justice Facilities Authority Board.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Funding for Justice Facilities Authority (JFA) was discussed.  Chairman Robinson, JFA, requested from the commissioners to consider budgeting for a jail consultant’s salary during the upcoming budget process.  Robinson said he wanted to make sure we have funds available for this position.

 

Motion was made by Leven and seconded by Wilson approving Addendum to Agreement from Neopost Leasing, Inc. for a SBP Sensor upgrade adding an additional $52.49 a month (county postage machine).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Commissioners commended Buddy Thomas and Scott Pemberton for being awarded a $25,000 Homeland Security Grant. 

 

Motion was made by Wilson and seconded by Leven approving money from Kaw Lake Law Enforcement be deposited to the Sheriff’s Service Fee account instead of General Government.  Leven said this issue should be reviewed year by year.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Contract between Kay County Health Department and Carol Rickards.  Leven amended motion by authorizing Chairman to sign.  The purpose of this contract is to provide nursing services for the Kay County Health Department.  Contract effective July 2, 1007 and will terminate June 30, 2008.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Michael Graham with Platinum Services, Inc. quickly gave a presentation on individual supplemental insurance coverage.

 

Motion was made by Wilson and seconded by Leven approving the following Contracts:

 

Detention Services Agreement by and between Sac and Fox Nation and the Board of Kay County Commissioners. 

 

Western Plains Youth & Family Services, Inc. Kay County for Services at Beckham County Regional Juvenile Detention Center.

 

Eastern Oklahoma Youth Services for Services at Woodward County Regional Juvenile Detention Center.

 

Eastern Oklahoma Youth Services & Kay County for Services at Pittsburg County Regional Juvenile Detention Center.

 

Pottawatomie County Regional Juvenile Detention Center “Glenn Dale Carter Hall” Contract.

 

The terms of the above Contracts/Agreements are July 1, 2007 through June 30, 2008.

 

Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

No action was taken on Request for Comments on a Draft Public Participation Plan for Statewide Intermodal Transportation Plan (Statewide Plan) and the Statewide Transportation Improvement Program (STIP).

 

Motion was made by Wilson and seconded by Leven approving Certification and Affidavit on County Project CB-136D(134) J/P Number 24056 04, Dist#3 and Resolution 6, 7-198, Force Account Bridge Project less than $75,000.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving ODOT 324A Claim Form for Engineering Fees for Project CR-136C (126)-SJN 23549(05) Surfacing Project on NS-329 from approximately EW-22.5 (north side of US 77/177) extending north 1.5 miles to EW-21, then east on Ew-21 approximately 1.5 miles (west of Ponca City), Dist#1 (advanced funding on engineering fees for Highland and Ranch Drive).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Requisitioning Officer-Christy Kennedy/Rhonda Stephens; Receiving Agent-Jamie Johnston/Leah Stieber; and Inventory Clerk-Lisa Epperly for Treasurer’s office.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson noting the following April 2007 Monthly Reports:  Court Clerk’s office – Blackwell, Newkirk, and Ponca City; Public Health.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Resolution Number 6, 7-197 to Dispose of Equipment, Assessor’s Office, small refrigerator, Serial #26-7082054, and County #H-231-20, junked.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Resolutions to deposit:  Res#6, 7-194, Public Building Authority, State of Oklahoma-Department of Human Services-$1,408.84, May 2007 rent; Res#6, 7-195, CSSP, State of Oklahoma-Department of Corrections-$91.50, March 2007 reimbursement; Res#6, 7-196, CSSP, Ponca Iron & Metal-$467.60, sale of scrap metals, Dist#2.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Public Buildings Authority-$1,408.84; Public Buildings Authority-Health - $2,935.54; CSSP-$91.50; Visual Inspection Reimbursement-$786.66.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Transfer of Appropriations:  Jail Cash Maintenance-$1,000.00 to Contract; Service Fee Capital Outlay-$7,000.00 to Maintenance.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Courthouse parking:  Leven directed Sheriff Van Hoesen to start ticketing people who are parked illegally.  Leven suggested first giving them a warning before actually fining.

 

Van Hoesen said he was uncertain if ticketing illegally parked vehicles was his responsibility or the city’s.

 

District Attorney Mark Gibson replied Oklahoma Statutes Title 47 Section 11-1003 states both Newkirk City and the County have the authority to ticket where signs are posted.

 

Assistant District Attorney Jennifer Layton brought approved Kaw Lake Law Enforcement Contract to Commissioners.  This contract was approved in May 7, 2007 meeting subject to Layton’s approval.  The commissioners presented Sheriff Van Hoesen the contract.

 

Motion was made by Leven and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

                2006-2007 EMA: 129, Arch Wireless/Metrocall, 122.59, Paging; General: 2102, United Linen, 134.35, Blanket; 2103, Texas County Juv. Det. Center, 1500.00, Blanket; 2104, Bankers Credit Card Service, 513.94, Blanket; 2105, Take Ten Tire, 983.06, Blanket; 2106, Marriott Hotel, 166.26, Lodging; 2107, Klinger Carpet Service, 100.00, Labor; 2108, Houser Hardware, 179.00, Refrigerator; 2109, Kay County FloodPlain Mgmt., 95.00, Reimburse For Expenses; 2110, OSU Cooperative Extension Serv, 5764.00, Contractual Services; 2111, Stillwater Typewriter, 203.74, Copier contract; 2112, Supply First, 900.00, Janitorial; 2113, Rhyne, Mary L., 801.76, Travel; 2114, Reese, Tammy, 137.98, Travel; Health: 379, Lowes Companies Inc., 47.63, Blanket; 380, Walmart Community BRC, 80.41, Blanket; 381, Walmart Community BRC, 120.49, Blanket; 382, CS Pearson Inc., 115.50, Supplies; 383, Par Inc., 70.00, Supplies; 384, Pro-Ed  Payments/Remittance, 55.00, Forms; 385, Dville, 469.40, Supplies; 386, Southwest Business Products, 170.46, Toner; 387, Stolhand Heating & Air, 900.00, Maintenance Agree.; 388, Four Seasons Lawn Care, 105.00, Lawn Care; Highway: 1769, Lampton Welding, 250.00, Blanket; 1770, Lampton Welding, 248.80, Blanket; 1771, Locke Auto Parts, 589.28, Blanket; 1772, NAPA, 954.75, Blanket; 1773, Blackwell Auto Parts, 274.53, Blanket; 1774, Hats Auto Supply, 246.67, Blanket; 1775, NAPA, 936.28, Blanket; 1776, Blackwell Equipment, 295.54, Blanket; 1777, NAPA, 980.04, Parts & supplies; 1778, Southwest Truck Parts, 984.14, Parts & supplies; 1779, Blackwell Auto Parts, 285.80, Blanket for parts; 1780, Blackwell True Value Hardware, 41.77, Blanket for parts; 1781, Cintas, 624.65, Blanket; 1782, Bobs Glass, 555.00, Blanket; 1783, Southwest Truck Parts, 493.43, Blanket; 1784, Joe Zeman, 498.00, Sand; 1785, Double Check Company Inc., 1401.98, Repairs; 1786, Lam Communications, 1368.50, Parts; 1787, Kay Office Equipment, 393.00, Maintenance Agree.; 1788, Western Uniform Service, 447.50, Uniform Cleaning; 1789, Kelle Oil Company, 195.80, Repairs; 1790, Kelle Oil Company, 348.13, Tire and mounts; 1791, Total Com Inc., 250.00, Dispatch service; 1792, Dub Ross Co. Inc., 6292.84, Steel pipe; 1793, Logan County Asphalt Co., 1053.50, Asphalt; 1794, Waste Connections Inc, 76.27, Trash Fee; 1795, Diemer Contruction Co., 231.25, Supplies; 1796, Warren Power & Machinery, 3374.80, Grader Blades; 1797, Edwards Canvas, 67.64, Canvas; 1798, Dub Ross Co. Inc., 2263.68, Culvert; 1799, Logan County Asphalt Co., 1050.00, Asphalt; 1800, Bellco Materials Inc., 500.56, Road rock; 1801, Lowes Companies Inc., 487.09, Supplies; 1802, Evans & Associates, 2689.04, Asphalt; 1803, Supply First, 194.95, Repairs; 1804, North Central Rebuilders, 108.00, Repairs; 1805, Power Plan, 290.00, Parts; 1806, Rural Water District #3, 38.65, Water; 1807, Eastman National Bank, 8738.34, Lease payment; 1808, Eastman National Bank, 10762.11, Lease payment; 1809, OK Dept. of Transportation, 950.56, Lease payment; 1810, OK Dept. of Transportation, 6692.85, Lease payment; 1811, Eastman National Bank, 2324.98, Lease payment; 1812, Dish Network, 44.98, Satellite service; 1813, Doug Eisenhauer-Tag Agent, 12.79, Penalty; 1814, Lam Communications, 134.40, Parts; 1815, Schieber, Dee, 97.97, Travel;

                Jail Cash Fund: 241, Caskey Pest Control, 53.00, Blanket; 239, Leach Paper Co., 951.20, Blanket; 246, Texas County Juv. Det. Center, 647.00, Juvenile Detention; 245, OK Juvenile Justice SVCS, 600.86, Juvenile Detention; 244, Muskogee County Detention Cntr, 279.24, Juvenile Detention; 242, OK Dept of Public Safety, 350.00, Blanket; 248, Sprueill, Melissa A., 96.00, Juvenile Transports; 247, Little, Steve, 1047.00, Juvenile Transports; 240, U.S. Foodservice, 4226.63, Blanket; 243, Budget Plumbing, 325.00, Repairs; 249, Little, Connie, 132.00, Juvenile Transports; LEPC Grant Cash Fund: 11, Brandts, 2000.00, Supplies;

                Lien Fee: 31, Southwest Solutions, 3999.39, Filing cabinets; Serv.Fee: 157, Bankers Credit Card Service, 699.71, Blanket; 158, Chandler Materials Co., 13.70, Repairs

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn (10:26 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

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Approved this 21st day of May, 2007.

                        ___________________________

            DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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