Monday, May 7, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 7, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 4, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Christy Kennedy, Treasurer; Judy Barnes, Assessor; Mary Ramey, Court Clerk; Everette Van Hoesen, Sheriff; Carol Kellum, Election Board Secretary; Larry Klumpp, OSU Extension; First Assistant District Attorney (ADA) Will Clark; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

 

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of April 30, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving special meeting minutes of May 2, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Chairman to sign Oklahoma Juveniles Affair Claim in the amount of $2,855.88.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Mike O’Brian and Rebecca Von Feldt, Insurance Brokers, spoke to Board and answered questions regarding current group insurance coverage and searching for an insurance company that would benefit our specific area and needs.

 

Sheriff Van Hoesen reported daily inmate count showing 130.  He also spoke about jail doors and said they could possibly start installing them next week.  The other topic mentioned was FEMA trailers and tool boxes.

 

Commissioner Leven attended Circuit Engineering District#8 meeting to discuss five year plan. Leven commented there was a lot of discussion about roads and bridges in Oklahoma County and what to expect in 2014.

 

Larry Klumpp, OSU Extension Office, was present for the meeting and discussed Fair Board Election results for the Townships.  He also mentioned the bi-annual meeting of the Kay County Free Fair Board will meet May 7, 2007 at 7 p.m. in the basement of the Kay County Courthouse.  The meeting will be held to elect the board of directors from the certified township members.

 

Motion was made by Wilson and seconded by Leven approving Chairman to sign Contract between the Kay County Health Department and Laboratory Associates, Inc. The contract will become effective the first day of July 2007 and terminate on the 30th day of June 2008.  The purpose of this agreement is to provide radiology and phlebotomy services to patients referred by the Kay County Health Department.  The maximum total of this contract is $1500.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Chairman to sign Addendum to the Contract between the Kay County Health Department and Laboratory Associates, Inc.  Contract dated July 1, 2006 through June 30, 2007 is amended as follows:  The purpose of this addendum is to provide phlebotomy services for patients referred by the Kay County Health Department.  The Health Department will provide a written referral form indicating the need for this specific service.  The total amount of this contract will increase by $500.00 from $1000.00 to $1500.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Chairman to sign Contract between the Kay County Health Department and Becky Wolfe.  This Contract shall begin on July 1, 2007 and terminate on June 30, 2008.  The purpose of this Contract is to provide Directly Observed Therapy and related services to tuberculosis patients.  The maximum total of this contract is $5000.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Memorandum of Agreement between the Kay County Health Department and Newkirk Public Schools.  The contract period will begin July 1, 2007 and end June 30, 2008.  The purpose of this agreement is to provide Psychological Services to the students and/or families of students in the Newkirk Public Schools.  The maximum amount of this contract shall not exceed $10,000.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson to approve subject to Assistant District Attorney Jennifer Layton the Provision of Kaw Lake Law Enforcement. 

 

Undersheriff Thomas requested the money made from this project be transferred to the Sheriff’s Service Fee.

 

Will Clark, ADA, advised since this topic was not on the agenda no more discussion should be made at this time.

 

Commissioner Leven and Sheriff Van Hoesen continued the discussion further and once again Clark suggested it be put on next weeks agenda and advised no further comments be made.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Acknowledgement of Public Authority Responsibility Ponca Tribe of Oklahoma Kay County and BIA (a cooperative agreement to improve roads/bridges in the foreseeable future).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Leven mentioned there should be someone coming Wednesday to look at the courthouse roof.

 

Motion was made by Schieber and seconded by Leven approving Statement of Inability to Provide Funds to Biadot.  The Ponca Tribe has identified a number of county roads that are in need of improvements due to their current conditions.  These roads are used by Tribal members, the general public, school routes, mail routes and routes to employment locations and recreation.

Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving BIA Project Bitter Creek-NBI No. 03033 Right-of-Way Plans and Easements.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving BIA Project Bois D’Arc Creek NBI No. 03038 Right-of-Way Plans and Easements.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving going out for bids to sell 2004 Ford Crown Victoria, Sheriff’s Department.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven noting the following April 2007 Monthly Reports:  County Election Board; Treasurer’s; County Clerk.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Resolutions to deposit:  Res#6, 7-189, Emergency Management Agency, State of Oklahoma-$5,644.45 (wt#102891885), expenses for January-March 2007, EMPG 07 2nd Quarter; Res#6, 7-190, Drug Court, Kay County Adult Drug Court-$1,320.00 (ck#2102201169) Tangelar Falls-$100.00 (ck#2749), April 2007 Adult Drug Court Fees; Res#6, 7-191, Justice Facilities Authority, Kay County-$2,500.00 (wt#2084) JF-0800-12, set up for travel; Res#6, 7-192, LEPC Grant, State of Oklahoma-$1,000.00 (wt#102812387) Hazardous Material Emergency Preparedness Grant; Res#6, 7-193, Open Dump Reward, District Court-$10.00 (vo#21869) April 2007 Reward Fees.   Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Emergency Management Agency-$5,644.45; Drug Court-$1,420.00; Justice Facilities-$2,500.00; Open Dump Reward-$19.50; LEPC Grant-$1,000.00; Treasurer’s Mortgage Certification-$900.00; Preservation Fee-$4,930.00; County Clerk Lien Fee-$1,808.25.   Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Transfer of Appropriations.  Kay County Treasurer General Fund-Part-Time Help-$1,237.25 to Maintenance.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven accepting Larry Goodno’s bid of $105.25 on the building, (no bid presented on truck), on Bid#2007-23-selling used equipment, Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson to table Bid#2007-21-Medical Supplies, Health Department and Bid #2007-22-Janitorial Services, Health Departments in Blackwell and Ponca City.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Van Hoesen asked for county commissioners to join him in an attempt to contact Senator Myers and Representative DeWitt about a bill that is to take away telephone charging for inmates.  Van Hoesen said his department generates $3-5,000 monthly on phone calls made.  Van Hoesen said he spoke with Senator Myers and Representative DeWitt and both felt it was unfair to charge the inmates that amount.

 

District Attorney Mark Gibson entered the meeting and respectfully asked commissioners to move to New Business on the Agenda.  Gibson informed commissioners of the damage done to his office due to the leaking roof.  He said his office had several files ruined and had an expensive phone system ruined.  Gibson told them of other offices and areas in upstairs rooms where there are other major leaks.  He indicated the seriousness and critical need to get this matter taken care of before more problems arise.

 

Commissioner Leven told Mr. Gibson of his intention to put a sloop roof on area where the roof is flat and that he had someone coming Wednesday to inspect courthouse roof.

 

Motion was made by Wilson and seconded by Leven approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2006/2007 PURCHASE ORDERS:

                2006-2007 Cert.Fee: 53, Merrifield Office Supply, 86.82, Copy Paper; 54, Southwest Business Products, 7.50, Name plates; 55, Quality Water Service, 20.40, Water; EMA: 128, Rogers Oil Co., 148.03, Blanket; General: 2090, Jack Bowker Ford, 650.01, Blanket; 2091, Quality Water Service, 114.60, Blanket; 2092, Goodyear Store, 907.84, Blanket; 2093, Rogers Oil Co., 51.25, Blanket; 2094, Quality Water Service, 57.70, Water; 2095, Staples, 107.02, Supplies; 2096, ThyssenKrupp

                Elevator, 325.93, Elevator Maintenance; 2097, Neopost Inc, 382.59, Postage Equip Rental; 2098, Quality Water Service, 38.15, Water; 2099, Rhyne, Mary L., 461.99, Travel; 2100, Otto, Chad, 436.50, Travel; 2101, Klumpp, Larry, 307.49, Travel; Health: 372, Ponca City Utility Authority, 1387.00, electric bill; 373, Stillwater Typewriter, 98.68, Copier Maint & Overage; 374, Centerpoint

                Energy Arkla, 116.85, Gas bill; 375, AT&T, 415.77, Phone bill; 376, Mary Koster, 19.40, Travel; 377, Rose Ann McChristian, 38.80, Travel; 378, June Fetters, 19.40, Travel; Highway: 1747, Take Ten Tire, 167.96, Blanket; 1748, Southwest Truck Parts, 470.05, Blanket; 1749, Brandts, 247.99, Blanket; 1750, Cintas, 507.96, Uniform Cleaning; 1751, Walmart Community, 91.12, Parts; 1752, Ponca City Publishing Co. Inc, 36.00, Internet Fee; 1753, Quality Water Service, 10.90, Water; 1754, AT&T, 89.00, Phone bill; 1755, Logan County Asphalt Co., 1073.80, Asphalt; 1756, Dub Ross Co. Inc., 5519.40, Pipe; 1757, Dig-It-Rocks LLC, 5676.51, Crusher Run; 1758, Filter Care Of Missouri, 75.75, Filters; 1759, Cross Oil, 4400.00, Diesel; 1760, Dish Network, 16.99, Satellite service; 1761, Zee Medical Inc., 54.70, Re-stock first aid kits; 1762, OK Natural Gas, 174.57, Gas bill; 1763, OK Natural Gas, 95.88, Gas bill; 1764, K & R Builders, 4234.51, Bridge construction; 1765, Ponca City Publishing Co. Inc, 108.00, Internet Fee; 1766, Ponca City Utility Authority, 477.68, electric bill; 1767, Schieber, Dee, 97.97, Travel; 1768, Leven, Wayne, 77.60, Travel;

                Jail Cash Fund: 233, Galaxie Business, 70.34, Blanket; 235, Hobart Corporation, 337.75, Repairs; 237, Hobart Corporation, 585.70, Parts; 234, Health Professionals, 11297.08, Blanket;

 

 

236, American Institutional Supply Co., 443.98, Supplies; 238, Ross, Tom, 462.00, Juvenile

                Transports; Preservation Fee: 22, Ham BookBinding Co., 23760.00, Book binding; 23, Southwest Solutions, 18272.34, Storage Systems; Reimburse: 13, IAAO, 160.42, Dues; Serv.Fee: 154, Lynn Peavey Company, 394.80, Supplies; 153, Lowes Companies Inc., 9.54, Blanket; 156, United Home Insurance Co., 110.00, Notary Bonds; 155, Hart Auto Supply, 258.97, Parts; Drug Court: 13, Rumbo, Deborah, 1035.60, Reimburse For Expenses

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Terry Watson arrived and made a complaint about a road to Commissioner Schieber.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn (10:26 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

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Approved this 14th day of May, 2007.

 

 

 

 

 

                        ___________________________

            DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

 

 

 

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

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