Monday, April 2, 2007

Newkirk, Oklahoma


The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 2, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 30, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Christy Kennedy, Treasurer; Judy Barnes, Assessor; Mary Ramey, Court Clerk; Everette Van Hoesen, Sheriff; Carol Kellum, Election Board Secretary; Larry Klumpp, OSU Extension; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   


Motion was made by Wilson and seconded by Leven approving regular meeting minutes of March 26, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Jail Issues:  Sheriff reported daily inmate count showing 106 (6-DOC, 3-CSSP, 1-Drug Court Sanction).


Road and Bridge Projects, CED#8:  Schieber reported the roads have suffered a lot of water damage but currently all roads are opened, expect for roads that have been washed out.  Schieber said Commissioners would try and get a State Declaration of $100,000.  Wilson commented it will take a lot of time and money to repair roads due to recent rains.


Carol Kellum, Election Board Secretary, said she wanted commissioners to be aware she would be transferring money, at a later time, for overtime expenses.


Motion was made by Leven and seconded by Wilson approving Chairman Schieber to sign reimbursement for Election Board Secretary’s Salary for the month of March 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Wilson and seconded by Leven noting the following monthly reports:  Court Clerk February 2007 monthly reports for the Blackwell, Newkirk and Ponca City offices; Sheriff’s Report for feeding prisoners for the months of October-November-December 2006 and January-February 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Leven and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Sheriff’s Service Fee-$2,713.19; Sheriff’s Commissary-$505.53; Sheriff’s Jail-$20,296.70; Highway-$254,024.52.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Leven and seconded by Wilson approving the following Transfer of Appropriations:  Drug Court-Contract Services-$2,000.00 to Travel.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Leven and seconded by Wilson approving the following Resolutions to dispose of equipment:  Res#6, 7-170, District #2 several items listed to be junked, traded and sold.  (See list below).


Item                                         Serial Number              County Number

pump truck-chev                        OK 890601, sold             D2-302-32

cell phone (Jeff)             junked                                       D2-610-17

cell phone (Wayne)                    junked                                       D2-610-18

Uniden radios                             25000150, traded                       D2-601-29

Uniden radios                             25000013, traded                       D2-601-30

Uniden radios                             31025000156, traded                  D2-601-17

Uniden radios                             15001728, traded                       D2-601-31

Uniden radios                             55016521, traded                       D2-601-33

Hot water heater                        RN0785AD8894, old shop            D2-610-03

Mobile phones                            03005777, junked                       D2-610-11

Mobile phones                            03006288, junked                       D2-610-12

Mobile phones                            23504368073, junked                 D2-610-13

Rock picker                                Hydro, sold                                D2-311-02

Drag bucket                               27161, sold                                D2-316-02

Two wheel trailer                       sold                                          D2-331-06

Flat trailer, 30’                           sold                                          D2-331-10

Jack                                          22402, sold                                D2-410-02

Truck jack                                 72200, junked                            D2-410-03

Gas storage tank                        junked                                       D2-413-01

Gasoline tank                             junked                                       D2-413-02

Fuel storage tank                       junked                                       D2-413-03

Fuel storage tank                       junked                                       D2-413-04

Chain saw echo                          058004, sold                              D2-425-04

Chain saw echo                          4311637, sold                            D2-425-05

Chain saw echo                          DC55201, stolen             D2-425-07

Overhead heater                        7411975, old shop                      D2-605-01

Overhead heater                        7411975, old shop                      D2-605-02


Discussion was made concerning the courthouse roof and windows, and concern of leaks damaging records, walls, etc.  Leven said this has been an on-going problem for several years because of the flat roof.  He suggested repairing the roof by putting on a slopped roof and hopefully that will also take care of the window problems.  Leven said he would contact a contractor and check on prices to take care of this situation.    


Motion was made by Leven and seconded by Wilson to transfer $2,500.00 from the General Government Maintenance and Operation account to the Justice Facility Authority (JFA) to be used at the discretion of the Justice Facility Authority Trustees.  A new account will be set up for the JFA.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Unscheduled public appearances:  Topic discussed between officers-Insurance providers.  Leven asked Reese to contact different providers and schedule them to attend a Commissioners Meeting for discussion and questions.


Motion was made by Leven and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Wilson and seconded by Leven approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.



                2006-2007 Cert.Fee: 50, AT&T, 134.00, Phone bill; EMA: 114, AT&T, 59.00, Phone bill; 115, Kay County, 445.00, Workers Comp; General: 1888, Ford Refrigeration Service, 435.04, Blanket; 1889, Quality Water Service, 52.25, Water; 1890, Graf-X-Tina, 115.75, Business cards; 1891, City of Newkirk, 5748.72, electric bill; 1892, Circuit Engineering District #8, 94.00, Signs; 1893, AT&T, 908.77, Phone bill; 1894, Quality Water Service, 43.60, Water; 1895, U.S. Postal Service (Neopost Postage-On-Call), 10000.00, Postage; 1896, Zee Medical Inc., 86.95, Re-stock first aid kits; 1897, Chad Otto, 164.82, Travel; 1898, Chad Otto, 429.23, Travel; 1899, Klumpp, Larry, 393.82, Travel; 1900, Kay County, 178.00, Workers Comp; 1901, Page Plus Inc., 155.05, Blanket; 1902, Allegiance Communications, 36.77, Blanket; 1903, Goodyear Store, 294.14, Blanket; 1904, Fleetcor Technologies, 2992.01, Blanket; 1905, Lam Communications, 437.00, Blanket; 1906, Houser Hardware, 292.18, Blanket for misc; Health: 334, Ponca City Utility Authority, 938.35, electric bill; 335, AT&T, 413.32, Phone bill; 336, Falco Alarm Co., 90.00, Monitoring for alarm sys; 337, Centerpoint Energy Arkla, 151.18, Gas bill; Highway: 1526, Kelle Oil Company, 590.67, Blanket; 1527, Blackwell Coop, 62.74, Blanket; 1528, Houser Hardware, 499.63, Blanket; 1529, Warren Power & Machinery, 310.04, Blanket; 1530, Pioneer Hydraulics, 99.11, Blanket; 1531, Warren Power & Machinery, 479.24, Blanket; 1532, Owen Auto Supply, 579.25,               Blanket; 1533, Blackwell Equipment, 285.87, Blanket; 1534, Blackwell Coop, 63.08, Blanket; 1535, Brandts, 247.68, Blanket; 1536, Bellco Materials Inc., 2586.93, Crusher Run;

1537, Hoffman Painting & Contracting, 3439.36, Repairs; 1538, Bobs Glass, 167.05, Repairs; 1539, Bellco Materials Inc., 2599.36, Crusher Run; 1540, Ponca City Publishing Co. Inc, 36.00, Internet Fee; 1541, AT&T, 89.00, Phone; 1542, Total Com Inc., 495.00, Radio; 1543, Quality Water Service, 5.45, Water & Cooler Rent; 1544, Dub Ross Co. Inc., 3549.40, Steel pipe; 1545, Mike Graham Auctioneers, 2000.00, Equipment; 1546, G & C Concrete Co., 1980.25, Concrete; 1547, Munn Supply Inc., 47.62, Supplies; 1548, McDonald Electric, 4176.00, Repairs; 1549, Cross Oil, 4300.00, Diesel; 1550, Power Plan, 117.00, Parts; 1551, AllTel, 57.08, Cell bill; 1552, Blackwell Equipment, 212.20, Parts; 1553, Dish Network, 16.99, Satellite service; 1554, Ponca City Utility Authority, 449.67, electric bill; 1555, OK Natural Gas, 66.66, Gas bill; 1556, Kay County, 4494.00, Workers Comp; 1557, Kay County, 4121.00, Workers Comp; 1558, Kay County, 4786.00, Workers Comp; Jail Cash Fund: 210, Quality Water Service, 118.25, Blanket; 211, Galaxie Business, 78.18, Blanket; 209, Southwest Business Products, 566.74, Blanket; 212, Houser Hardware, 430.42, Blanket; 208, Ford Refrigeration Service, 1126.46, Blanket;

                Preservation Fee: 20, Midwest Printing, 13311.90, Import Images; 21, Hewlett Packard, 10066.00, Computers; Serv.Fee: 123, Special-Ops Uniforms, 10.00, Repairs; Drug Court: 11, Staples, 137.62, Blanket


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Wilson and seconded by Leven to adjourn (10:04 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.








Approved this 9th day of April, 2007.