Monday, February 26, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 26, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 23, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Wayne Leven, Member; Pat Schieber, Treasurer; Judy Barnes, Assessor; Larry Klumpp, OSU Extension; Everette Van Hoesen, Sheriff; Sharon Rowen, Ponca City News; First Assistant District Attorney (ADA) Will Clark; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   Commissioner Wilson was absent.

Motion was made by Leven and seconded by Schieber approving regular meeting minutes of February 20, 2007.  Motion carried:  Schieber, aye; Leven, aye.

 

Jail Issues:  Sheriff reported daily inmate count of 121.  Commissioner Leven asked Sheriff Van Hoesen to make an additional column to his weekly reports showing the number of DOC State prisoners that are just in holding, waiting to be transported to the Oklahoma Department of Corrections.  Sheriff said 12 prisoners were in holding today.  This would modify the number making the official inmate count 109.

 

Road and Bridge Projects, Circuit Engineering District #8:  Schieber said ODOT approved the advanced funding on his Highland Road Project.

 

Motion was made by Leven and seconded by Schieber appointing Christy Kennedy, Treasurer Elect, as Treasurer, effective March 1, 2007, to finish out the remainder of the term ending June 30, 2007.  Motion carried:  Schieber, aye; Leven, aye.

 

Motion was made by Leven and seconded by Schieber approving ODOT Form 324A for two Sterling LT8500 Trucks Year 2007, S/N:  2FZHAWDC07AX36042 in the amount of $64,175.00; SN:  2FZHAWDC97AX36038 in the amount of $64,963.00 Total amount $129,138.00, Dist#3.  Motion carried:  Schieber, aye; Leven, aye.

 

Motion was made by Leven and seconded by Schieber approving Chairman Schieber’s signature on Reimbursement claim against the Ad Valorem Reimbursement Fund, per Title 62 § 193, for loss of revenue due to exemption of new or expanded manufacturing facilities in 2005 for 2006 tax year in the amount of $2,391,461.00.  Motion carried:  Schieber, aye; Leven, aye.

 

Motion was made by Leven and seconded by Schieber authorizing Chairman Schieber’s signature on the following Agreements between the Board of County Commissioners and the following Subscribers with remote terminal capabilities (Assessor’s office):  Robert Hughes; Chesnutt Realtors.  Motion carried:  Schieber, aye; Leven, aye.

 

Motion was made by Leven and seconded by Schieber accepting Bid#2007-18-Repairs-Jail Doors from Sweeper Metal Fabricators Corp. in the amount of $57,417.  Schieber questioned the method of payment and ADA Clark suggested writing a contract and including in contract a phrase similar to “contingent upon contract payment is forthcoming.”  Leven said he spoke with Chris Gillespie with Sweeper’s about completion time and was told it would take around 14 weeks from time of start time.  Motion carried:  Schieber, aye; Leven, aye.

 

Motion was made by Leven and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  CSSP - $155.00.  Motion carried:  Schieber, aye; Leven, aye.

 

Motion was made by Leven and seconded by Schieber approving the following Transfer of Appropriations:  Sheriff Service Fee Maintenance-$600.00 to Capital Outlay.    Leven

 

 

questioned the Sheriff on what he was purchasing; Sheriff said he was purchasing vehicle equipment.  Motion carried:  Schieber, aye; Leven, aye.

 

Motion was made by Leven and seconded by Schieber approving the following Resolutions to deposit:  Community Service Sentencing Program (CSSP)-$155.00, Reimbursement for December 2006 Services.  Motion carried:  Schieber, aye; Leven, aye.

 

Unscheduled public appearances:  Pat Schieber thanked the Commissioners for appointing Christy Kennedy, Treasurer Elect, and reminded the crowd of the swearing in ceremony on Thursday, March 1, 2007, 8 a.m.  It was also mentioned Lee Stout would be sworn in at 9 a.m.  as special judge in the Eighth Judicial District.

 

Dee Schieber welcomed Christy Kennedy in as the new Treasurer and remarked he looked forward to working with her in the future.

 

Motion was made by Leven and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye.

 

Motion was made by Leven and seconded by Schieber approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye.

 

FY 2007 Purchase Orders:

                2006-2007 Cert.Fee: 45, Southwest Business Products, 225.00, Envelopes; EMA: 101, Allegiance Communications, 16.35, Cable Service; General: 1683, City of Newkirk, 8693.21, Electric & Water Usage; 1681, Kay Office Equipment, 14.04, Maint. on copier; 1670, Caskey Pest

                Control, 52.00, Blanket; 1677, OK Natural Gas, 524.36, Gas bill; 1672, Southwest Business Products, 39.84, Supplies; 1674, Southwest Business Products, 30.85, Name plates; 1679, Cleveland Co. Reg. Juv. Det., 173.79, Juvenile Detention; 1669, USPS Disbursing Officer,

                2300.00, Blanket; 1673, Voss Lighting, 167.25, Bulbs; 1682, Kay County Jr. Livestock Show, 40.00, Plaques; 1676, Tom E. Cusick, 1000.00, Contract Labor; 1675, County Clerks & Deputies Assoc., 40.00, Dues; 1678, Clearwater Enterprises, 4228.94, Gas bill; 1671, J & P Supply,

                939.30, Supplies; 1680, OK Centennial Fund Inc., 1200.00, Parts;  Health: 294, OK Natural Gas, 793.89, Gas bill; 290, Stolhand Heating & Air, 468.54, Repairs; 296, Laura Pruett, 21.34, Travel; 293, ANCO Services, 1945.00, Janitorial; 295, Language Line Services, 144.75, Language Line Service; 292, Bank Of The West, 7960.13, Loan Payment; 291, Cingular Wireless, 169.40, Cell bill; Highway: 1317, Locke Auto Parts, 585.33, Blanket for parts; 1324, Cross Oil, 1023.00, Blanket; 1333, Blackwell True Value Hardware, 271.34, Parts; 1336, Jack Bowker Ford, 95.56, Repairs; 1328, OCT Equipment, 273.99, Repairs; 1321, Blackwell Auto Parts, 286.41, Blanket; 1329, Bellco Materials Inc., 5199.57, Crusher Run; 1323, Hats Auto Supply, 248.05, Blanket; 1335, North Central Rebuilders, 168.00, Repairs; 1319, Pioneer Hydraulics, 250.00, Blanket; 1322, Pioneer Hydraulics, 500.00, Blanket; 1331, Royal Supply, 207.46, Supplies; 1332, Bobs Glass, 119.73, Repairs; 1334, Bobs Glass, 248.01, Repairs; 1318, Interstate Batteries, 217.69, Blanket; 1330, Blackwell Equipment, 3508.55, Bulk oil for shop; 1338, Blackwell Equipment, 135.34, Parts; 1341, Leven, Wayne, 334.65, Travel; 1326, Biltmore Hotel, 124.00, Lodging; 1325,

                Dig-It-Rocks LLC, 2912.64, Crusher Run; 1320, Cintas, 618.42, Blanket; 1339, Cintas, 35.00, Janitorial; 1337, Walmart Community, 16.40, Paper towels; 1327, NES Traffic Safety, 124.00, Rental Of Equipment; 1340, AllTel, 57.18, Cell bill; Jail Cash Fund: 177, Four State Maintenance, 712.34, Blanket; 179, Locke, Lezlee, 90.00, Juvenile Transports; 180, Pruett, Desiree L., 96.00, Juvenile Transports; 178, Glenn, Lea, 216.00, Juvenile Transports;  PBA: 18, Clemons, Jane, 650.00, Blanket

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Schieber to adjourn (9:37 a.m.).  Motion carried:  Schieber, aye; Leven, aye.  

 

 

 

 

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Approved this 5th day of March, 2007.

 

 

 

 

 

 

 

 

 

 

 

                        ___________________________

            DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

 

 

 

 

 

 

 

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

 

 

 

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