Tuesday, February 20, 2007

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, February 20, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on February 16, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order. Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Pat Schieber, Treasurer; Judy Barnes, Assessor; Carol Kellum, Election Board Secretary; Larry Klumpp, OSU Extension; Everette Van Hoesen, Sheriff; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Motion was made by Leven and seconded by Wilson approving regular meeting minutes of February 12, 2007. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven approving Resolution 6, 7-151 for Advanced Funding from the County Bridge and Road Improvement Fund. Project Number CR-136C(126); State Job/Piece No. 23594(04); Priority Number 1; Project Location & Description-Surfacing West of Ponca City; Preliminary Total Cost Estimate for the project-$958,000.00, Dist#3. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven approving two Lease Purchase Agreements for 2 trucks with ODOT through the Revolving Fund, Dist#3. Agreement No. 363037 for Sterling, Model 2007 LT-8500, Truck-52,000 lb gvwr, Serial No. 2FZHAWDC07AK36042 ODOT No. 99-2046, Price $64,175.00/Lease Price (3%) $66,100.25, lease installments $1,101.67 per month for 60 months. Agreement No. 363038 for Sterling, Model 2007 LT-8500, Truck-52,000 lb gvwr., Serial No. 2FZHAWDC97AH36038 ODOT No. 99-2407, Price $64,963.00/Lease Price (3%) $66,911.89, lease installments $1,115.19 per month for 60 months. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving sub-grant contract for fiscal year 2006/2007 with Oklahoma Emergency Management in the amount of $16,127.00 for the Federal Fiscal Year 2007. This award is designed to assist community in meeting the cost of emergency management programs. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven on Resolution No. 6, 7-150 adopting a less than 3 ton action plan for Bridge #23, NBI 07925, 36E0060N3170004, for District#3. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving Detention Services Agreement By and Between Community Works and The County of Kay County for the use of the detention facilities of the Cleveland County Regional Juvenile Detention Center. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving going out for bids for one or more used Truck Tractors for District #2. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Jail Issues: Sheriff Van Hoesen reported the daily inmate count of 121. Sheriff presented the Commissioners a Notice of Violations from the State Department of Health, inspected on January 17, 2007, the notice listed specific deficiencies stating how the facility does not meet Oklahoma Jail Standards along with a plan of correction from the Sheriff and the completion date. Chairman Schieber signed the notice; Sheriff Van Hoesen said he would mail notice to Oklahoma State Department of Health.

Undersheriff Buddy Thomas gave commissioners a copy of a letter from Health Professionals, LTD stating the contract renewal percentages for a one year and three year contracts. One year at 0% increase; three year at 0% increase year one, 2% increase year two and a 3% increase for year three.

Motion was made by Leven and seconded by Wilson noting the following monthly reports for January 2007: Court Clerk for Blackwell, Ponca City & Newkirk Offices. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven approving the following Cash Fund Estimate of Needs and Request for Appropriation: Drug Court Cash Fund - $2,479.17; Public Building Authority – Health Cash Fund - $2846.59 (Interest January 2007). Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving the following Resolutions to deposit: Res#6,7-148, Drug Court Cash Fund - $2,479.17, January 2007 Adult Drug Court. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Unscheduled public appearances - Topics discussed: Centennial clock not working, Pat Schieber’s Retirement party on Tuesday, February 27, 2007, appointing a Treasurer, 1st floor bathroom problems.

10 a.m. – Bid#2007-18 to repair jail doors was opened and a motion was made by Leven and seconded by Wilson to Table until commissioners can receive a time frame for delivery and installing doors from two of the bidders. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving Payroll with warrants to be released on February 27, 2007. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven approving the Maintenance & Operation Claims. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

FY 2007 Purchase Orders:

2006-2007 Cert.Fee: 44, Quality Water Service, 30.30, Water; General: 1525, Goodyear Store, 148.90, Blanket; 1534, McCombs, Rosalie A., 73.50, Travel; 1533, Austin, Steve, 126.80, Travel; 1536, Schieber, Pat, 42.43, Travel; 1532, Leaming, Carol, 20.86, Travel; 1522, Staples, 95.00, Blanket; 1537, Kennedy, Christine, 226.14, Travel; 1529, Osage County Det. Center, 405.75, Juvenile Detention; 1530, Eastern Okla Youth Services, 627.75, Juvenile Detention; 1531, Zee

Medical Inc., 100.30, Medical Supplies; 1528, Supply First, 900.00, Janitorial; 1535, Barnes, Judy Ann, 212.14, Travel; 1527, Underground Vault & Storage Inc, 23.72, Storage of microfilm; 1523, United Linen, 123.60, Blanket; 1526, Allegiance Communications, 16.35, Cable Service; 1538, Reese, Tammy, 192.43, Travel; 1524, Fleetcor Technologies, 3724.40, Blanket; Health: 280, Blackwell True Value Hardware, 16.97, Blanket; 282, Southwest Business Products, 87.50, Supplies; 284, Oklahoma State Dept of Health, 28841.91, Payroll; 285, Carol Rickards, 225.00, Nursing; 283, Ponca City Business Systems, 186.68, Copier contract; 279, Staples, 9.87, Blanket; 281, Moore Medical Corp., 241.38, Syringes; 288, AT&T, 193.22, Phone bill; 286, AT&T Long Distance, 53.36, Long distance; 287, AT&T Long Distance, 152.92, Long distance;

Highway: 1250, OK Natural Gas, 62.36, Gas bill; 1229, Farha Wholesale Co., 200.00, Candy machine; 1223, Kelle Oil Company, 1837.84, Tire and mounts; 1236, Kelle Oil Company, 1272.44, Tire and mounts; 1220, Take Ten Tire, 124.95, Blanket; 1257, City of Blackwell, 458.30, Electric & Water Usage; 1240, Eastman National Bank, 8738.34, Lease payment; 1242, Eastman National Bank, 11324.61, Lease payment; 1244, Eastman National Bank, 2324.98, Lease payment; 1238, Cross Oil, 12650.10, Fuel; 1239, Cross Oil, 13794.54, Diesel; 1219, Brandts, 248.93, Blanket; 1227, OCT Equipment, 343.86, Repairs; 1224, Bellco Materials Inc., 2602.18, Crusher Run; 1248, NAPA, 438.67, Oil; 1217, Southwest Truck Parts, 986.64, Blanket; 1221, Blackwell Equipment, 240.20, Blanket; 1247, Pioneer Fire And Safety, 267.75, Safety supplies; 1249, Pioneer Fire And Safety, 15.00, Safety supplies; 1241, OK Dept. of Transportation, 950.56, Lease payment; 1243, OK Dept. of Transportation, 4475.99, Lease payment; 1218, Farm Plan, 296.78, Blanket; 1237, Southwest Truck Parts, 5.58, Parts; 1222, Lam Communications, 985.00,

Radio; 1258, Centerpoint Energy Arkla, 375.52, Gas bill; 1235, Warren Power & Machinery, 2909.20, Grader Blades; 1246, Kay Electric Cooperative, 451.25, electric bill; 1226, Power Plan, 10.45, Shipping & Handling Charg; 1234, Power Plan, 208.25, Parts; 1230, Logan County Asphalt Co., 350.00, Asphalt; 1232, Logan County Asphalt Co., 700.00, Asphalt; 1233, Logan County Asphalt Co., 700.00, Asphalt; 1254, Wilson, Laile G., 346.09, Travel; 1252, Schieber, Dee, 194.83, Travel; 1228, Custom Products Corp, 130.20, Signs; 1253, AT&T, 133.38, Phone bill;

1255, AT&T, 66.48, Phone bill; 1251, AT&T Long Distance, 59.72, Long distance; 1256, AT&T Long Distance, 52.36, Long distance; 1225, Fastenal Indus & Const Supplies, 34.97, Parts; 1231, Fastenal Indus & Const Supplies, 23.56, Bolts; 1245, A & E Satellites, 125.00, Repairs;

Jail Cash Fund: 175, Bob Barker Co., 345.36, Thongs; 172, OK Dept of Public Safety, 350.00, Blanket; 170, Scott Hammack D.D.S., 285.00, Blanket; 176, United Home Insurance Co., 220.00, Notary commission; 173, Travis Voice & Data, 227.00, Repairs; 174, Tulsa Time Communications, 4522.00, Repairs; 171, Health Professionals, 11297.08, Blanket; Serv.Fee: 87, Lam Communications, 105.00, Blanket

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Wilson and seconded by Leven to adjourn (10:51 a.m.). Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

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Approved this 26th day of February, 2007.

___________________________

DEE SCHIEBER, CHAIRMAN

___________________________

LAILE WILSON, VICE-CHAIRMAN

___________________________

WAYNE LEVEN, MEMBER

ATTEST:

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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