Monday, February 12, 2007

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 12, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on February 9, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order. Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Pat Schieber, Treasurer; Judy Barnes, Assessor; Carol Kellum, Election Board Secretary; Larry Klumpp, OSU Extension; Everette Van Hoesen, Sheriff; Will Clark, First Assistant District Attorney (ADA); Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Motion was made by Leven and seconded by Wilson approving regular meeting minutes of February 5, 2007. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven approving special meeting minutes of February 2, 2007. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving Chairman signing Oklahoma Juvenile Affairs claim for January 2007 in the amount of $658.90. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven denying Northern Oklahoma Youth Services request for funding for Juvenile Justice and Delinquent Prevention program. Although this request was denied due to lack of funding from the Board of County Commissioner’s, it was the consensus of all Board Members this is a very worthwhile cause. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Jail issues: Sheriff Van Hoesen reported the daily count being 126 and said he sent a letter to the State Fire Marshal reporting on improvements that are being made in the jail.

Undersheriff Thomas said he received a quote from Health Professionals. Thomas mentioned the sprinkler system was inspected and given a yellow tag, adding more things need to be done before green tagged.

Motion was made by Leven and seconded by Wilson approving Chairman’s signature on Oklahoma Highway Safety Grant Application for $100,000, funds will provide for overtime worked by deputies and cameras installed in cars. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Circuit Engineering District #8: Schieber spoke of stipulations ODOT is enforcing on funding the counties for road and bridge projects.

No action was taken on County Handbook Policy. Items discussed: 1) Adding a Safety Incentive plan 2) Compensation time

Motion was made by Schieber and seconded by Leven approving contracts between the Board of County Commissioners and BKL on Bridge #105 (Lake Ponca and Hubbard Rd.) and Bridge #145 over Bois D’Arc and 3 miles of roadway EW 24 Road in Kay County in the amount of $102,000.00. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson denying Tort Claim filed by Northcutt, Clark, Gardner & Hron on behalf of Claimant Jessica Short. ADA Will Clark explained that a tort claim is a civil wrong, using for example injuries due to a car wreck or slipping and falling where the claimant is the victim of another person’s negligence. Short fell on the 1st floor of the courthouse due to water spilled on the floor by a

Contractor who was repairing an air conditioner unit. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven, upon legal counsel by ADA Will Clark denying Tort Claim filed by Shears & Shears Attorneys-at-Law on behalf of Claimant Jennifer Severson. Severson was stepped on by a steer while attending the Kay County Fair. Clark stated under Oklahoma Statutes Title 76 § 50.3 you assume risks when you come to fair. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving signing the following Agreements between the Board of County Commissioners and the following Subscribers with remote terminal capabilities: Cherokee Strip Credit Union; Eddie Douglas; Home National Bank; Mary Kirby; Lobaugh Real Estate. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven noting the following January 2007 monthly reports: Election Board; County Clerk; Public Health. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving Resolution 6, 7-146, whereas the County agrees to participate in Federal-aid Project for construction with Federal participation. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven to Table taking action on two Lease Purchase Agreements for 2 trucks with ODOT through the Revolving Fund.

Motion was made by Leven and seconded by Leven approving the following Cash Fund Estimate of Needs and Request for Appropriation: Public Buildings Authority-$1,408.84;

Visual Inspection Reimbursement-$852.56; Highway Chas Fund, Dist#2-$12,971.30. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven approving the following Transfer of Appropriations: Highway-Dist#1, Capital Outlay-$2,250.00 to Kay Drive Project; Highway-Dist#1, Maintenance-$3,500.00 to Personnel Services. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson approving Resolution No. 6, 7-147 to Dispose of Equipment, Dist#1, RG-011505 Road Groom, surplus, to be sold at Statewide County Auction in Elk City. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving the following Resolutions to deposit: Res##6, 7-143, Highway Cash Fund-Kay Drive Road Maintenance, Dist#1-$2,250.00; Res#6, 7-144, Public Building Authority-DHS, February 2007 Rent-$1,408.84; Res#6, 7-145, Highway Cash Fund-BIA-$12,971.30, Dist#2, H3102-66 Deer Creek Kaw 3 Bridge Project. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven approving Payroll with warrants to be released on February 27, 2007. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven approving the Maintenance & Operation Claims. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

FY 2006 Purchase Orders:

2005-2006 Highway: 2221, K & R Builders, 47670.50, Bridge construction

FY 2007 Purchase Orders:

2006-2007 Cert.Fee: 43, Merrifield Office Supply, 134.56, Supplies; EMA: 93, Arch Wireless/Metrocall, 130.22, Paging; General: 1519, Quality Water Service, 41.20, Water; 1513, Postmaster, 132.00, Post office box rent; 1505, Take Ten Tire, 654.70, Blanket; 1514, Galaxie Business, 9820.00, Copier; 1518, Galaxie Business, 363.63, Copier contract; 1508, Southwest Business Products, 1360.77, Supplies; 1511, Southwest Business Products, 10.92, Supplies; 1502, Jack Bowker Ford, 63.07, Blanket; 1515, Houser Hardware, 106.50, Supplies; 1506, Ponca City Business Systems, 177.93, Blanket; 1504, Texas County Juv. Det. Center, 84.75, Blanket; 1507, ThyssenKrupp Elevator, 325.93, Elevator Maintenance; 1521, Howard, Cheryl, 56.26, Travel; 1503, Bankers Credit Card Service, 80.72, Blanket; 1509, Staples, 58.17, Supplies; 1512, Superior Rubber Stamp & Seal, 25.00, Stamp; 1517, OSU Cooperative Extension Serv, 5764.00,

Contractual Services; 1501, United Linen, 123.60, Blanket; 1516, Otto, Chad, 448.63, Travel; 1520, Cingular Wireless, 9.34, Cell bill; 1510, J & P Supply, 34.20, Supplies; Health: 278, City of Blackwell, 284.39, Electric & Water Usage; 276, Rose Ann McChristian, 116.40, Travel; 277, Mary Koster, 38.80, Travel; 275, Laura Pruett, 21.34, Travel; 274, Walmart Community BRC, 117.16, Blanket; 273, Lowes Companies Inc., 12.94, Blanket; Highway: 1194, Total Com Inc., 250.00, Dispatch service; 1191, Kelle Oil Company, 1082.61, Blanket; 1205, Pemberton Chevrolet, 161.68, Repairs; 1195, Sober Brothers, 3579.88, Native Material; 1212, Cross Oil, 3785.63, Diesel; 1187, Blackwell True Value Hardware, 38.06, Blanket; 1204, Ponca Machine Company, 125.00, Repairs; 1213, Rural Water District #3, 35.35, Water; 1193, Bellco Materials Inc., 3155.53, Road rock; 1201, Bellco Materials Inc., 956.53, Crusher Run; 1203, Bellco Materials Inc., 737.11, Crusher Run; 1188, Hats Auto Supply, 249.34, Blanket; 1189, Southwest Truck Parts, 498.90, Blanket; 1192, Evans & Associates, 18000.00, Asphalt; 1215, Brawley Engineering, 4000.00, Engineering; 1207, Turner Radiator & Air Cond., 50.00, Repairs; 1210, Bliss Industries, 225.55, Iron; 1202, George and George, 264.00, Gloves; 1186, Blackwell Equipment, 284.93, Blanket; 1211, Hotsy of Oklahoma Inc., 37.95, Repairs; 1209, Western Uniform Service, 103.50, Uniform Cleaning; 1214, Zee Medical Inc., 58.60, Medical Supplies; 1190, Cintas, 590.53, Blanket; 1216, Schieber, Dee, 120.28, Travel; 1199, Filter Care Of Missouri, 30.65, Filters; 1185, Owen Auto Supply, 248.47, Blanket; 1184, K & R Builders, 17540.41, Bridge construction; 1206, K & R Builders, 33498.25, Bridge construction; 1200, Custom Products Corp, 179.20, Signs; 1197, Waste Connections Inc, 74.84, Trash Fee; 1196, Road Groom Manufacturing, 1425.65, Blades; 1208, Enid Mack Sales Inc., 419.93, Repairs; 1198, Double Check Company Inc., 656.63, Repairs; Jail Cash Fund: 165, Caskey Pest Control, 53.00, Blanket; 163, Galaxie Business, 87.44, Blanket; 164, Southwest Business Products, 131.00, Blanket; 162, Leach Paper Co., 985.70, Blanket; 166, McDonald Electric, 360.00, Repairs; 161, Keeler Roto-Rooter Service, 160.00, Blanket; 169, Simplex Grinnell, 1203.55, Testing; 160, U.S. Foodservice, 8694.00, Blanket; 167, Budget Plumbing, 843.00, Repairs; 168, Budget Plumbing, 2138.92, Repairs

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Wilson and seconded by Leven to adjourn (10:15 a.m.). Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

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Approved this 20th day of February, 2007.

___________________________

DEE SCHIEBER, CHAIRMAN

___________________________

LAILE WILSON, VICE-CHAIRMAN

___________________________

WAYNE LEVEN, MEMBER

ATTEST:

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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