Monday, February 5, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 5, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 2, 2007, at 8:55 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Pat Schieber, Treasurer; Judy Barnes, Assessor; Carol Kellum, Election Board Secretary; Larry Klumpp, OSU Extension; Everette Van Hoesen, Sheriff;  Will Clark, First Assistant District Attorney (ADA); Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of January 29, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Oklahoma Juvenile Affairs claim was on Agenda by error.

 

Jail Issues:  Sheriff Van Hoesen reported the average daily inmate count for the month of January 2007 was 114 and 125 was the current daily count.  Buddy Thomas, Undersheriff, said the extension on the Health coverage would expire at the end of February.  This particular issue was discussed between the Commissioners, Van Hoesen and Thomas but no final decision was made.  Thomas stated the smoke alarms had been tagged and repaired, the exit signs are in place and the sprinkler system should be inspected by the end of the week.

 

 Commissioner Leven asked Thomas and Van Hoesen to make sure the Exit sign is working.  Commissioner Schieber asked Sheriff Van Hoesen to write a letter to the State Fire Marshal indicating the repairs.

 

Motion was made by Leven and seconded by Wilson to enter into Executive Session with recommendation from First Assistant District Attorney Will Clark (9:17 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson to reconvene back into the regular meeting (9:28 a.m.).  Motion carried:  Schieber, aye Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson authorizing the District Attorney’s office to appeal Kay County Court Case Number CV-05-28PC.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Road and Bridge Projects, Circuit Engineering District #8:  Commissioner Schieber said Gary Ridley, Director of Transportation, wants to funnel bridge money through Maintenance & Operation instead of Bridge Projects.  The way the money is handled now is if Kay County does not have a bridge project then we lose our portion of the money and it goes to District No. 8 and if no county in our district has a bridge project then the money goes to State level to be divided up.  If the money goes to a Maintenance & Operation account the fall back would be availability of the money for large projects.

 

Motion was made by Wilson and seconded by Leven approving Chairman Schieber’s signature on Reimbursement for Election Board Secretary for January 2007 in the amount of $4,032.66.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Purchase Contract, Dist#3 for two trucks.  Trucks-52,000# min. GVW base truck (SW 0070-51-20-100) Make:  2007 Sterling with options 8, 25, 96, 11, 94, 32, 75, 76, 22, 1, 21, 20, one truck will also include option 35.  Cab color-white; Model-LT-8500.  One Truck-$64,175.00/One Truck-$64,963.00 Total-$129,138.00, bid date October 1, 2006 through September 30, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson noting the following monthly reports for January 2007:  Treasurer.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Agreements

between the Board of County Commissioners and the following Subscribers with remote

terminal capabilities through the Assessor’s Office of Kay County:  Mike McCann

Appraisals, Inc.; Nicholson Auction & Real Estate; Pioneer Bank & Trust; First National

Bank of Oklahoma; Marc Gravel; Conley Insurance Agency; McKenzie-Noles Agency,

Inc.; Inskeep Appraisal Company; City of Ponca City.  Motion carried:  Schieber, aye;

Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson to approve and sign the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway Cash Fund, Dist#1, BIA, Lake Road Project-$33,498.25; Highway Cash Fund, Dist#3, BIA, Stink Creek Bridge Project-$47,670.50; Preservation Fee-$4,610.00; Highway Cash Fund, $277,688.67 (corrected from Agenda that read $278,306.87); Highway Cash Fund, Dist#2-$10,340.41; Sheriff’s Service Fee-$9,361.64; Sheriff’s Commissary-$599.18; Sheriff’s Commissary-$1,841.89; Sheriff’s Jail-$22,885.80; Sheriff’s Jail-$93.40; Treasurer’s Mortgage Certification-$775.00; County Clerk Lien Fee-$1,596.75; Highway Cash Fund, Dist#2-$7,200.00; Highway Cash Fund, Dist#1-$2,250.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Leven approving the following Transfer of Appropriations:  Highway-Dist#1, Capital Outlay-$2,250.00 to Kay Drive Project.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Resolutions to deposit:  Res#6, 7-135, Highway Cash Fund, Dist#1-$33,498.25, Lake Road Project H3101-68; Res#6, 7-136, Highway Cash Fund, BIA, Dist#2-$10,340.41, Spring Creek Bridge Project H3102-66-Kaw 3 Bridge Project; Res#6, 7-137, Highway Cash Fund, BIA, Dist#3-$47,670.50, Stink Creek Bridge Project H3103-42, FY2005/2006; Res#6, 7-139, Highway Cash Fund, BIA,  Dist#2-$7,200.00, Spring Creek Bridge Project H3102-66.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Resolution #6, 7-140, whereas the State Election Board will reimburse Kay County for the cost of cell phones, headsets, and telephone services charges of $1,299.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions for Disposing of Equipment, Dist#1:  Res#6, 7-141, Case Backhoe-Tractor, Serial No. 9871391, D1 332-08, surplus, to be sold at Statewide County Auction in Elk City; Res#6, 7-142, Serial No. !651596, Lincoln 200-F-163 Welder, D1 406-03, surplus, to be sold at Statewide County Auction in Elk City.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Unscheduled public appearances:  Citizen Orva Rothgeb thanked commissioners for their decision to appeal Kay County Court Case Number CV-05-28PC and then questioned them on when Case C-87-308 the lawsuit filed by the county against the jail builders would be unsealed. 

 

Commissioner Leven commented that ADA Will Clark said a motion has been filed and will be taken to the Judge.

 

Commissioner Wilson said he would attend meeting in Oklahoma City regarding fuel tank storage owners and to meet with Corporation Commission representatives to discuss regulations on storage tanks.

 

County Clerk Tammy Reese distributed the first issue of a county wide newsletter.  Reese said this is something she has wanted to do for sometime and hopes it is a resourceful endeavor.  Things included in the newsletter:  Birthdays/Service Anniversaries, upcoming events and elections, awards won by the county and county employees, employees coming and going, legislation that concerns the county, etc.  She would like to include in future newsletters articles from the other officers.

 

Motion was made by Wilson and seconded by Leven approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2007 Purchase Orders:

                2006-2007 Cert.Fee: 42, Southwest Business Products, 34.97, Supplies; EMA: 92, Rogers Oil Co., 63.54, Blanket; 91, Kay County, 445.00, Workers Comp;       General: 1489, Quality Water Service, 57.30, Blanket; 1494, Quality Water Service, 25.45, Water; 1495, City of Newkirk, 6669.35, Electric & Water Usage; 1492, Merrifield Office Supply, 131.78, Supplies; 1491, Newkirk Herald Journal, 5.38, Stamp; 1487, Kay County, 178.00, Workers Comp; 1497, Pitney Bowes Inc., 77.00, Repairs; 1500, Rhyne, Mary L., 388.00, Travel; 1499, Klumpp, Larry, 646.02, Travel; 1496, Eastern Okla Youth Services, 838.24, Juvenile Detention; 1488, Burkes Wrecker Service, 300.00, Blanket; 1498, Thomson-West, 184.50, OK Crim. Law; 1490, Neopost Inc, 382.59, Postage Equip Rental; 1493, Ponca Print & Co., 13.75, Copies;  Health: 270, Oklahoma State Dept of Health, 27471.63, Payroll; 271, Centerpoint Energy Arkla, 284.60, Gas bill; 272, AT&T, 416.09, Phone bill; 269, J & P Supply, 317.10, Supplies; Highway: 1181, Quality Water Service, 5.45, Water; 1182, OK Natural Gas, 513.19, Gas bill; 1183, OK Natural Gas, 132.91, Gas bill; 1178, Kelle Oil Company, 546.00, Tire and mounts; 1156, Take Ten Tire, 187.48, Blanket; 1157, Take Ten Tire, 964.35, Blanket; 1176, Brandts, 11.98, Supplies; 1179, Brandts, 9.95, Parts; 1159, Southwest Truck Parts, 999.27, Blanket; 1170, Munn Supply Inc., 73.90, Supplies; 1166, Kellpro Computer, 100.60, Software; 1152, Kay County, 4494.00, Workers Comp; 1153, Kay County, 4121.00, Workers Comp; 1154, Kay County, 4786.00, Workers Comp; 1174, Ponca City Utility Authority, 498.91, electric bill; 1158, Locke Supply, 76.79, Blanket; 1167, McDonald Electric, 1649.00, Repairs; 1161, Lam Communications, 53.00, Repairs; 1163, Ponca City Publishing Co. Inc, 36.00, Internet Fee; 1180, Ponca City Publishing Co. Inc, 108.00, Internet Fee; 1160, Cummins Equipment Co., 12801.61, Repairs; 1162, Western Uniform Service, 452.70, Uniform Cleaning; 1155, O Reilly Automotive Inc., 299.85, Blanket; 1177, Zee Medical Inc., 26.85, Re-stock first aid kits; 1168, Warren Power & Machinery, 129.90, Filters; 1172, Lowes Companies Inc., 33.70, Lumber; 1165, Warren Cat, 3068.00, Grader Blades; 1169, Power Plan, 548.00, Parts; 1171, Power Plan, 52.50, Repairs; 1175, Power Plan, 447.25, Repairs; 1164, Dish Network, 44.98, Satellite service; 1173, Dish Network, 16.99, Satellite service; Jail Cash Fund: 155, Quality Water Service, 78.25, Blanket; 157, Hunters Modern Appliance, 879.00, Washing machine; 156, American Institutional Supply Co., 249.60, Razors; 159, Little, Steve, 456.00, Juvenile Transports; 158, Tebow, Margarita, 60.00, Juvenile Transports;  Serv.Fee: 86, OK Sheriff/Peace Officer Assn, 325.00, Dues; 85, OK Dept of Public Safety, 50.00, Intoxilyzer Recertification; 84, Burkes Wrecker Service, 476.96, Blanket

               

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn (10:13 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

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Approved this 12th day of February, 2007.

 

                        ___________________________

            DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

ATTEST:

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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