Monday, January 29, 2007

Newkirk, Oklahoma

 

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 29, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 26, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Pat Schieber, Treasurer; Judy Barnes, Assessor; Carol Kellum, Election Board Secretary; Mary Ramey, Court Clerk; Larry Klumpp, OSU Extension; Will Clark, First Assistant District Attorney (ADA); Randy Robinson, Transportation Engineer with Association of County Commissioners of Oklahoma (ACCO);Charles Abbott, Blackwell Journal Tribune; Wayne White, Newkirk Herald; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

Motion was made by Leven and seconded by Wilson approving regular meeting minutes of January 22, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Chairman Schieber signature on the Oklahoma Juvenile Affairs claim in the amount of $1,163.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Road and Bridge Projects:  Commissioner Schieber mentioned that Kaw Tribe will build the bridge east of Pecan, county will pay the engineering and the tribe will pay the construction.

 

Jail Issues:  Sheriff Van Hoesen reported 124 as the daily inmate count.  Other topics discussed by Van Hoesen:  Repairing 16 door locks; hot water boiler busted – estimated cost to replace $4,000-$6,000; replacing washing machine; hiring two employees first part of February.

 

Motion was made by Leven and seconded by Wilson with ADA Will Clark’s legal counsel to enter into Executive Session (9:10 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven to reconvene into regular meeting (9:38 a.m.)  Motion carried:  Schieber, aye Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven to approve Project Agreement Federal Contract, Project Kay County EWP (Streambank Stabilization), Dist#3.  DSR No’s. 05-356-04, 05-356-05 and 05-356-06; estimated cost of $187,624.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Bridge Inspection Claims from Circuit Engineering District #8 for all three districts in accordance with BR-NBIS(040)CO Contract #952 Job Piece #12996(10) on the following inspections for Bridge Inspection Contract for professional services from November 1, 2006 to January 29, 2007: Dist#1, inspection of 26 county bridges, Invoice #436-106 in the amount of $7,323.88; Dist #2, inspection of 62 bridges, Invoice #436-207 in the amount of $10,207.69; Dist#3, inspection of 76 bridges, Invoice #436-308 in the amount of $12,232.73.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving Force Account Programming Resolution #6, 7-138, Bridge #023, Dist#3 to rebuild bridge over Dry Creek, Location No. 36E0060N3170004, located .2N .7W of Braman Circle #023, existing bridge 24 I-BM Operating Rating closed, structurally deficient NBI No. 07925.  Year Built 1940 (will use SB 1288 funding).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

No action was taken on Force Account Bridge Claim, Affidavit, and Resolution, Dist#1.

 

No action was taken on Agreement for engineering services with BK&L for construction on Bridge #145 and payment for three miles of Oakland Road.

 

Motion was made by Wilson and seconded by Leven approving the following Resolutions to Dispose of Equipment:  Res#6, 7-132, Dist#3, two trucks and a motor grader, surplus to be sold at Statewide County Equipment Auction in Elk City 1)DE-302-23, 2000 International Truck, Model No. 4900 S/N:  1HTSHAARXYH244808, 2) D3-302-25, 2001 International Truck, Model No. 4900 6x4, S/N:  1HTSHAAR21H378170 3) D3-305-15, 1987 John Deere Motor Grader with Scarifier, Model No. 772-B, S/N:  DW772BX514350; Res#6, 7-133, Sheriff’s Department, B-608-22, S/N:  10629449CT, washing machine, junked; Res#6, 7-134, Sheriff’s Department, B-608-19, S/N:  12468720YS, washing machine, junked.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving Muskogee County Regional Juvenile Detention Center Contract effective January 1, 2007, including a rate increase from $22.52 to $23.27.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Cash Fund Estimate of Needs and Request for Appropriation:  CSSP-$89.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Leven and seconded by Wilson approving the following Transfer of Appropriations:  General Fund-Election Board, Personnel Services-$10,000.00 to Capital Outlay-$9,501.63/Maintenance & Operation-$498.37.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the following Resolutions to deposit:  Community Service Sentencing Program-$89.00, November 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Unscheduled public appearances:  Citizen Don Garrett suggested to the Commissioners that they adopt the “long version” Landfill Regulations stating that the “short version” did not work out.

 

Randy Robinson with ACCO discussed a few of the legislative bills for this upcoming year.

 

Pat Schieber, Treasurer, gave Commissioners a letter submitting her notice of retirement effective February 28, 2007.  She said it has been an honor and pleasure to serve the citizens of Kay County.

 

Motion was made by Leven and seconded by Wilson approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Leven approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

FY 2007 Purchase Orders:

                2006-2007 Cert.Fee: 40, UPS, 139.90, Shipping & Handling Charg; 41, AT&T, 134.00, Phone bill; 39, Walz Postal Solutions, 866.41, Certified mailers; EMA: 89, Allegiance Communications, 16.35, Cable Service; 90, AT&T, 59.00, Phone bill; General: 1478, Kay Office Equipment, 22.13, Maintenance Agree.; 1469, City of Blackwell, 1050.00, Blanket; 1473, Caskey Pest Control, 52.00, Blanket; 1479, Southwest Business Products, 24.20, Supplies; 1472, Page Plus Inc., 155.05, Blanket; 1468, USPS Disbursing Officer, 2300.00, Blanket; 1485, Austin, Steve, 57.23, Travel; 1482, Kay County FloodPlain Mgmt., 125.00, Expenses; 1480, Tom E. Cusick, 1000.00, Contract Labor; 1470, Birch Telecom, 5.40, Blanket; 1475, Jobys PC Printer & Repair, 200.00, Repairs; 1477, Jobys PC Printer & Repair, 325.00, Repairs; 1471, Allegiance Communications, 42.59, Blanket; 1486, Reese, Tammy, 172.05, Travel; 1483, Otto, Chad, 258.55, Travel; 1476,

 

clearwater Enterprises, 4257.36, Gas bill; 1484, U.S. Postal Service (Neopost Postage-On-Call), 6000.00, Postage; 1474, Pritchard & Abbott Inc., 7500.00, Contract Labor; 1481, AT&T, 979.76, Phone bill; Health: 256, Southwest Business Products, 72.00, Letterhead; 258, Southwest Business Products, 151.60, Print Cartridges; 259, Southwest Business Products, 214.27, Print Cartridges; 265, Southwest Business Products, 13.20, Supplies; 261, Leach Paper Co., 26.23, Ice melt; 266, Carol Rickards, 256.25, Nursing; 262, Throop Lawn Care, 255.00, Lawn Care; 255, Dearingers Printing, 6.40, Name Tag; 267, Ponca City Utility Authority, 1150.92, Electric & Water Usage; 257, Moore Medical Corp., 128.64, Sharps Containers; 263, ANCO Services,

                1945.00, Janitorial; 260, Todd Robinson, 200.00, Snow removal from lot; 264, Bank Of The West, 7960.13, Loan Payment; 268, AT&T Long Distance, 34.37, Long distance;

                Highway: 1143, OK Natural Gas, 59.86, Gas bill; 1141, Kelle Oil Company, 231.52, Tire and mounts; 1138, Axle Wheel Aligning, 35.00, Wheel alignment; 1149, City of Blackwell, 412.43, Electric & Water Usage; 1133, Brandts, 248.30, Blanket; 1140, OCT Equipment, 371.21, Parts; 1142, Wrights Machine Shop, 25.80, Repairs; 1137, Deggingers Foundry, 815.00, Plaque For Big Snake Bridge; 1147, ACCO, 1333.34, Dues; 1151, Barrows, Ricky D., 25.00, Reimburse For Expenses; 1136, Dell Marketing L.P., 171.97, Ink Cartridges; 1139, Warren Power & Machinery, 2743.65, Blades; 1134, Cintas, 613.80, Blanket; 1144, Vinings Rental & Supply, 58.90, Rental; 1148, AT&T, 66.61, Phone bill; 1135, AT&T, 89.00, Phone bill; 1145, AT&T Long Distance, 18.38, Long distance; 1146, AT&T Long Distance, 23.52, Long distance; 1150, AllTel, 57.08, Cell bill;

                Jail Cash Fund: 153, McDonald Electric, 594.00, Repairs; 152, Walmart Community, 396.61, Blanket; 154, Northern Precision, 139.32, Torque wrench; PBA: 17, Caskey Pest Control, 44.00, Blanket; 16, Clemons, Jane, 650.00, Blanket; Serv.Fee: 83, Hart Auto Supply, 396.96, Parts

               

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Leven and seconded by Wilson to adjourn (10:25 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

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Approved this 5th day of February, 2007.

 

 

 

                        ___________________________

            DEE SCHIEBER, CHAIRMAN

                                      ___________________________

            LAILE WILSON, VICE-CHAIRMAN

           

            ___________________________

WAYNE LEVEN, MEMBER

 

 

ATTEST:

 

 

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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