Monday, January 22, 2007

Newkirk, Oklahoma


The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 22, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 19, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order.  Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Pat Schieber, Treasurer; Judy Barnes, Assessor; Carol Kellum, Election Board Secretary; Mary Ramey, Court Clerk; Larry Klumpp, OSU Extension; Mark Gibson, District Attorney; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

Motion was made by Wilson and seconded by Leven approving regular meeting minutes of January 16, 2007, and special meeting minutes of January 12, 2007.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Leven and seconded by Wilson to enter into Executive Session pursuant to Title 25 307(B)(4) regarding Kay County District Court Case Number CV-05-28PC, wherein the Board of County Commissioners are a party to the matter (9:05 a.m.).   Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Leven and seconded by Wilson to reconvene into the regular meeting (9:40 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Jail Issues:  Sheriff Van Hoesen reported 110 for the daily inmate count.  He also distributed a Jail Inspection Report dated January 17, 2007, to each commissioner.  The report mentioned that the lighting in the dorm was not meeting 20 candle (it tested a little over 19); some of the cells have no operational lighting and two emergency exit signs are defective.  Other deficiencies listed were:  Numerous cell doors are out of compliance with Fire Code and some cell doors are unable to lock; insufficient staffing with only two jailers on night shift; missing light covers and exposed bulbs in misdemeanor cell blocks; all areas of the cells are not observed during hourly sight checks; need non-combustible trash cans in living areas.  Inspector also noted that improvements have been made and stated he felt administrator is staying on top of needs and improvements. 


No information was reported concerning the Road and Bridge Projects, Circuit Engineering District #8.


No action was taken on State Election Board reimbursement for computers, software, etc., and transferring of funds from Personal Service to Capital Outlay.  However, Carol Kellum, Election Board Secretary reported that she will be receiving $10,000 from the State to purchase new computers; discussion was made on the formality to handle the reimbursement.


Motion was made by Leven and seconded by Wilson approving Supplemental Appropriations in the amount of $1,299.00 for the Election Board.  Kellum received the $1,299.00 reimbursement for go-phones (temporary phones used strictly for Election Day).   Commissioners refused Kellum’s request for an additional $2,001.00 appropriation at this time.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


No action was taken on incorrect item number and price on Bid 2007-10 Office Supplies for 6 ˝ x 9 ˝ clasp envelopes that was included in the county six month bid list.  Telephone quotes need to be made if purchasing these envelopes.


Motion was made by Leven and seconded by Wilson approving Cash Fund Estimate of Needs and Request for Appropriation:  Public Buildings Authority-Health Cash Fund-$2,412.17.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.



Motion was made by Schieber and seconded by Leven approving the following Resolution to deposit:  Res#6, 7-130, Highway Cash Fund, Circuit 8 Maintenance Account, Fuel, Dist#1, $32.00.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Unscheduled public appearances:  Orva Rothgeb asked the commissioners to comment on the Landfill Case.  Commissioner Leven said county would possibly appeal and would be on next weeks agenda.


Kaleb Stone with Natural Resources Conservation Service gave commissioners a schedule for the upcoming EWP projects (Emergency Watershed Protection Program).


Motion was made by Wilson and seconded by Leven approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Leven and seconded by Wilson approving the Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


FY 2007 Purchase Orders:

                2006-2007 General: 1457, Take Ten Tire, 322.70, Blanket; 1467, OK Natural Gas, 452.76, Gas bill; 1466, Galaxie Business, 359.22, Copier contract; 1460, Southwest Business Products, 121.54, Supplies; 1462, Southwest Business Products, 67.56, ink cartridge for printer; 1464, Merrifield Office Supply, 89.52, Supplies; 1463, Newkirk Herald Journal, 36.00, Subscription; 1458, Staples, 100.33, Supplies; 1461, Burkes Wrecker Service, 340.00, Vehicle Maintenance; 1459, Allegiance Communications, 16.35, Cable Service; 1455, Kansas Turnpike Authority Electric Toll, 23.00, Blanket; 1456, Fleetcor Technologies, 2985.48, Blanket; 1465, Cingular Wireless, 9.79, Cell bill; Health: 251, OK Natural Gas, 349.99, Gas bill; 249, City of Blackwell, 339.80, electric bill; 248, Parker Pest Control, 178.00, Pest Control; 253, Language Line Services, 90.00, Language Line Service; 250, Cingular Wireless, 214.15, Cell bill; 254, AT&T, 194.88, Phone bill; 252, AT&T Long Distance, 102.60, Long distance; Highway: 1109, Take Ten Tire, 994.70, Blanket; 1112, Sober Brothers, 1585.00, Bridge construction; 1114, Sober Brothers, 3733.57, Native Material; 1124, Cross Oil, 10508.39, Diesel; 1110, Southwest Business Products, 72.58, Blanket; 1125, Brandts, 54.38, Repairs; 1111, Blackwell Auto Parts, 295.13, Blanket; 1113, Bellco Materials Inc., 5248.46, Crusher Run; 1128, Ponca Iron & Metal, 577.15, Reimburse For Expenses; 1126, North Central Rebuilders, 68.00, Repairs; 1119, Brawley Engineering,

                2900.00, Engineering; 1108, Munn Supply Inc., 80.99, Blanket; 1122, Mikes Equipment Repair Co, 337.50, Repairs; 1129, ACCO, 1333.33, Dues; 1131, ACCO, 1333.33, Dues; 1127, Centerpoint Energy Arkla, 208.47, Gas bill; 1117, Warren Power & Machinery, 85.04, Parts; 1121, Power Plan, 214.74, Repairs; 1123, Power Plan, 378.25, Repairs for grader; 1132, Schieber, Dee, 124.65, Travel; 1120, Filter Care Of Missouri, 173.60, Filters; 1118, Barnes Distribution, 180.37, Hardware; 1115, NES Traffic Safety, 124.00, Barricade Rental; 1130, AT&T, 135.75, Phone

                bill; 1116, Thill Track & Tractor Service, 1390.00, Parts; Jail Cash Fund: 148, Southwest Business Products, 184.48, Blanket; 146, Ford Refrigeration Service, 1000.00, Blanket; 147, Ford

                Refrigeration Service, 464.00, Blanket; 149, OK Dept of Public Safety, 350.00, Blanket; 150, Health Professionals, 11297.08, Blanket; 151, Estes Restaurant Services Inc, 325.00, Exhaust System Cleaning; Lien Fee: 21, CDW-G Inc., 499.00, Printer; Reimburse: 8, Dell Marketing L.P., 202.17, Supplies; 9, Ok Employment Security Commission, 1146.79, Unemployment; Serv.Fee: 82, Oklahoma Sheriffs Assoc., 425.00, Membership dues.


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Leven and seconded by Wilson to adjourn (10:29 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.




















Approved this 29th day of January, 2007.