Tuesday, January 16, 2007

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, January 16, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 12, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order. Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Pat Schieber, Treasurer; Judy Barnes, Assessor; Larry Klumpp, OSU Extension; Will Clark, First Assistant District Attorney (ADA); Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Motion was made by Leven and seconded by Wilson approving regular meeting minutes of January 8, 2007. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven granting Judge Boyd’s request for permission to remodel the bathrooms on the second floor for the District Court, renovation to be funded out of the Court Clerk’s Revolving Fund. Judge Boyd asked for Commissioners blessings and wanted them to be informed on the matter. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson to enter into Executive Session pursuant to Title 25 307(B)(4) regarding Kay County District Court Case Number CV-05-28PC, wherein the Board of County Commissioners are a party to the matter (9:08 a.m.). Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven to reconvene into the regular meeting (9:53 a.m.). Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Jail Issues: Undersheriff Buddy Thomas reported the daily jail count was 102. He also said SimplexGrinnell was supposed to start work today on the sprinkler system.

Road and Bridge Projects, Circuit Engineering District #8: Commissioner Schieber reported the officers would remain the same for this upcoming year. Officers are the following Commissioners: Ted Craighead, Woodward County, President; Dee Schieber, Kay County, Vice-President; Clint Strawn, Woods County, Secretary.

Motion was made by Leven and seconded by Wilson approving building permit for Mary Kleinman and for approval of board expenditures (Kay County Floodplain Management Board). Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven noting the following Monthly Reports for November/December 2006: Court Clerk’s office – Blackwell Division; Newkirk Office; Ponca City Division; Public Health; Treasurer’s; Election Board. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation (except for Highway, Dist#2-$17,540.41 because money had not come in prior to meeting); Highway, Dist#1-$15,007.07; Public Buildings Authority-$1,408.84; Open Dump Reward-$92.62; Public Buildings Authority/Health-$7,068.65; Highway, Dist#2-$76,104.39; Highway, Dist#3-$98,016.60. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson to amend original motion on the Cash Fund Estimate of Needs and Request for Appropriation approving all requests and approving Highway, Dist#2-$17,540.41 upon receipt of money. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving the following Transfer of Appropriations: Drug Court- Contract Services-$1,000.00 to Maintenance & Operations. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving the following Transfer of Appropriations: Sheriff Service Fee-Maintenance-$3,500.00 to Capital Outlay. Commissioner Leven questioned the reason for this transfer; Buddy Thomas, Undersheriff, explained to Leven monies were transferred to purchase a new car. Leven stated he did not agree with this decision, however, according to the District Attorney’s office, the Commissioners can not control how the Sheriff chooses to spend his money.

Therefore, motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Schieber and seconded by Wilson approving the following Transfer of Appropriations: Highway Cash Fund-Maintenance & Operations (Dist#1)-$300.00 to Travel. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven approving the following Resolutions to Dispose of Equipment: Res#6, 7-128, Sheriff Department, Vehicle, Serial Number VIN#2FAFP71W1YX173644, sold ($450.00); Res#6, 7-129, Assessors Office, CPU’s, junked. County Numbers/Serials Numbers on CPU’s: HV-205-50, W206JYGZA001; HV-205-52, W150JYFZA795; HV-205-54, W150JYFZA797; HV-205-60, FK2MF-2FYPW-TYTDG-RPM8K-TT4TY. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving the following Resolutions to deposit: Res#6, 7-121, Open Dump Reward, December 2005/August and November 2006 Reward Fees-$140.12; Res#6, 7-122, Open Dump Reward, December 2006 Reward Fees-$9.50; Res#6, 7-123, Highway Cash Fund, BIA, Dist#3-$98,016.60, Stink Creek Bridge Project H3103-42 FY 2005/2006 partial pay; Res#6, 7-124, Highway Cash Fund, BIA, Dist#1-BIA-$15,007.07; Principal-$14,845.32; Interest-$161.75, White Eagle Project H3101-58, FY 2006/2007; Res#6, 7-125, Highway Cash Fund-Ponca Iron & Metal, sale of scrap metals, Dist#1-$577.15; Res#6, 7-126, Highway Cash Fund, Dist#2, BIA Total-$76,104.39, $62,926.14, Deer Creek Bridge Project H3102-66, $13,178.25, Deer Creek Bridge Project H3102-66; Res#6, 7-127, Public Building Authority, DHS, January 2007 Rent-$1,408.84; Res#6, Highway Cash Fund, Dist#2-$17,540.41 (approved with contingent receipt of funds). Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Unscheduled public appearances: Orva Rothgeb, asked Commissioners for a report on the Landfill. Commissioner Schieber said county was looking into some things and that it will be an Agenda item for next meeting. Leven added, the county might appeal; the county has until January 26, 2007, to file a notice to appeal.

Citizen Warren White also had questions regarding the Landfill regulations. Wilson said Commissioners were looking at their options but at this time does not have the liberty to discuss.

Other topics discussed: 1) It was suggested to the Commissioners to put weather stripping on outside doors of Courthouse 2) Dennis Bonewell contact person for Kay County Floodplain

Motion was made by Wilson and seconded by Leven to approve Payroll with warrants to be released on January 23, 2007. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving Blanket Purchase Orders. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven approving the Maintenance & Operation Claims. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

FY 2007 Purchase Orders:

2006-2007 Cert.Fee: 38, Quality Water Service, 20.40, Water; EMA: 81, Arch Wireless/Metrocall, 122.22, Blanket; General: 1310, Quality Water Service, 15.90, Blanket; 1319, Quality Water Service, 39.60, Water; 1326, Quality Water Service, 25.85, Water; 1320, Eastman National Bank, 744.00, Free fair warrants; 1316, Southwest Business Products, 105.99, Cartridges; 1317, Southwest Business Products, 63.96, Folders; 1323, Southwest Business Products, 552.64, Supplies; 1324, Southwest Business Products, 83.02, Supplies; 1336, Southwest Business Products, 90.00, Stamps; 1337, Southwest Business Products, 47.80, Stamps; 1321, First National Bank, 933.00, Free fair warrants; 1327, Craig Co. Detention Center, 135.06, Juvenile Detention; 1313, Midwest Computers, 137.50, Repairs; 1333, Kellum, Carol D., 29.59, Travel;

1332, Kellpro Computer, 100.00, Labor; 1329, Central National Bank, 70.00, Free fair warrants; 1307, Blackwell Wrecker Service, 134.00, Blanket; 1309, Texas County Juv. Det. Center, 988.75, Blanket; 1322, CODA, 95.00, Registration; 1335, Howard, Cheryl, 26.68, Travel; 1311,

Bankers Credit Card Service, 44.73, Blanket; 1334, Leaming, Carol, 17.46, Travel; 1318, BancFirst, 396.00, Free fair warrants; 1312, Staples, 161.56, Supplies; 1325, OSU Cooperative Extension Serv, 5764.00, Contract Labor; 1330, Home National Bank, 7.00, Free fair

warrants; 1314, Voss Lighting, 223.00, Bulbs; 1315, Voss Lighting, 89.40, Light bulbs; 1328, Supply First, 1188.00, Janitorial; 1331, Western Plains Youth & Family, 205.45, Juvenile Detention; 1308, Fleetcor Technologies, 2565.35, Blanket; Health: 242, Kay Office Equipment, 350.00, Fax machine; 241, Moore Medical Corp., 103.40, Needles; 243, Moore Medical Corp., 338.84, Supplies; 239, Walmart Community BRC, 32.44, Blanket; 240, Walmart Community BRC, 14.58, Blanket; 244, McKesson Medical-Surgical, 86.40, Bandaid Spots & Syringes; 238, Lowes Companies Inc., 29.91, Blanket; 245, Supply First, 480.00, Janitorial; 246, Neopost Inc., 127.50, Postal Meter Quarterly Service; 247, FFF Enterprises, 1758.00, Vaccines;

Highway: 1028, Kelle Oil Company, 836.77, Blanket; 1029, Take Ten Tire, 126.99, Blanket; 1041, Eastman National Bank, 10849.41, Lease payment; 1042, Eastman National Bank, 11324.61, Lease payment; 1044, Eastman National Bank, 2324.98, Lease payment; 1039, Rural Water District #3, 34.24, Water; 1026, Pioneer Hydraulics, 146.48, Blanket; 1036, Blackwell Coop, 104.50, Posts; 1031, Mikes Equipment Repair Co, 8365.39, Parts; 1043, OK Dept. of Transportation, 4475.99, Lease payment; 1045, OK Dept. of Transportation, 950.56, Lease payment; 1030, Farm Plan, 1042.26, Parts; 1027, Blackwell Equipment, 280.80, Blanket; 1040, CODA, 60.00, Registration; 1047, CODA, 60.00, Registration; 1038, Zee Medical Inc., 125.25, Re-stock first aid kits; 1035, Dig-It-Rocks LLC, 5726.77, Crusher Run; 1037, Dig-It-Rocks LLC, 83.21, Road rock; 1048, Kay Electric Cooperative, 302.52, electric bill; 1049, Schieber, Dee, 97.97, Travel; 1046, Owen Auto Supply, 492.80, Parts; 1033, Circuit Engineering District #8, 238.60, Signs; 1034, Circuit Engineering District #8, 606.40, Signs; 1032, Waste Connections Inc, 74.84, Trash Fee; Jail Cash Fund: 139, Quality Water Service, 120.90, Blanket; 142, Caskey Pest Control, 53.00, Blanket; 141, Leach Paper Co., 782.57, Blanket; 137, Houser Hardware, 288.64, Blanket; 143, Bob Barker Co., 262.51, Supplies; 138, Four State Maintenance, 537.40, Blanket; 144, Kellpro Computer, 145.00, Labor; 145, Peters, Tim, 60.00, Transports; 140, U.S. Foodservice, 6328.32, Blanket; Serv.Fee: 69, Central Public Safety Equip., 144.50, Parts;

67, Special-Ops Uniforms, 986.79, Shirts; 68, Pawhuska Pawn, 875.20, Ammunition; 70, Bennetts Decal & Label, 43.20, Decals

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Wilson and seconded by Leven to adjourn (10:40 a.m.). Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

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Approved this 16th day of January, 2007.

___________________________

DEE SCHIEBER, CHAIRMAN

___________________________

LAILE WILSON, VICE-CHAIRMAN

___________________________

WAYNE LEVEN, MEMBER

ATTEST:

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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