Monday, January 8, 2007

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 8, 2007, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 5, 2007, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Schieber called the meeting to order. Those present were as follows: Dee Schieber, Chairman; Laile Wilson, Vice-Chairman; Wayne Leven, Member; Pat Schieber, Treasurer; Judy Barnes, Assessor; Larry Klumpp, OSU Extension; Everette Van Hoesen, Sheriff; Will Clark, First Assistant District Attorney (ADA); Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).

Motion was made by Leven and seconded by Wilson approving regular meeting minutes of January 3, 2007. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Jail Issues: Van Hoesen reported daily count of 113. Van Hoesen also stated that Tulsa Time Communications, Inc. had installed a new Fire Alarm Panel and SimplexGrinnell would be repairing and doing the annual inspection on the Sprinkler System.

Sheriff was informed by Sam Schafnitt, Agent, Oklahoma State Fire Marshal, that the 30 days would be up on January 13, 2007, and he was to have the remote access control system fixed on the jail cells.

Circuit Engineering District #8: Schieber said there would be a meeting on Thursday. Three bridges was the topic and Wilson, Dist#3 would receive $60,000/Leven, Dist#2-$12,000, Brawley Engineering will be engineering the project.

As discussed during meeting, Wilson said he would go out for three telephone quotes to bid on a company to test product lines on storage fuel tanks. Wilson said he has two weeks to have product lines pressure tested according to the Corporation Commission who has put strict standards on product lines. Senator David Myers and Mark Cross, Cross Oil Company, will approach the Corporation Commission and discuss this issue to figure out a more reasonable solution.

This may possibly cost the county $30-$40,000 to meet Corporation Commission regulations.

Fuel storage tank regulations: According to Wilson, July 1, 2007, is the deadlines for the UL rating on all storage tanks and to remove tanks that are not UL approved.

Motion was made by Wilson and seconded by Leven noting the following Monthly Reports for December 2006: County Clerk; Election Board. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation: Preservation Fee-$4,645.00; County Clerk Lien Fee-$1,326.75; Treasurer’s Mortgage Certification-$840.00; Visual Inspection Reimbursement-$1,520.66. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven approving the following Resolutions to deposit: Res#6, 7-120, Highway Cash Fund-Diemer Construction-$100.00, Road Crossing Permit, Dist#3. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Addendum 2004-1 to Kay County Personnel Policy Handbook: Times were tentatively scheduled for each Commissioner to meet separately with ADA Clark to review in depth.

Unscheduled public appearances: Reporter Carolyn Kahle asked when the next meeting will be to discuss Jail Trust Authority and answered Friday, January 12, 2007, at 1:30 p.m.

Mary Ramey, Court Clerk, brought to the commissioners attention minor questions concerning the vending machines located in the basement.

Citizen Orva Rothgeb brought up the topic of the sealed jail judgment Case-87-308. ADA Clark replied, “Not last week, it was a short week,” possibly next week, the week of January 16, 2007.

Motion was made by Leven and seconded by Wilson approving Payroll with warrants to be released January 23, 2007. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven to approve Blanket Purchase Orders. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Leven and seconded by Wilson to approve Maintenance & Operation Claims. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

10:00 a.m. – Bids were opened.

Motion was made by Leven and seconded by Wilson to accept BID#2007-16-Selling used cars-Sheriff, from Blackwell Wrecker in the amount of $450.00. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

Motion was made by Wilson and seconded by Leven to Table Bid#2007-17 to repair/Preservation Deed Books in the County Clerks office. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

FY 2007 Purchase Orders:

2006-2007 Cert.Fee: 36, American Telephone, 35.00, Parts; 37, CODA, 150.00, Registration;

EMA: 80, Rogers Oil Co., 101.04, Blanket; General: 1295, Goodyear Store, 104.38, Blanket; 1300, Southwest Business Products, 108.00, Copy Paper; 1299, Ponca City Business

Systems, 206.55, Blanket; 1297, Page Plus Inc., 155.05, Blanket; 1306, Rhyne, Mary L., 283.91, Travel; 1305, Klumpp, Larry, 318.18, Travel; 1304, CODA, 130.00, Registration; 1302, Home National Bank, 59.00, Free fair warrants; 1296, Birch Telecom, 5.40, Blanket; 1303,

Farmers Exchange Bank, 570.00, Free fair warrants; 1301, Neopost Inc, 382.59, Postage Equip Rental; 1298, Allegiance Communications, 36.59, Blanket; Health: 231, Blackwell Journal Tribune, 96.80, Publication; 232, Blackwell Journal Tribune, 23.00, Publication; 235, Rose Ann McChristian, 61.41, Travel; 236, June Fetters, 24.92, Travel; 234, Mary Koster, 35.60, Travel; 237, Centerpoint Energy Arkla, 218.18, Gas bill; 233, Falco Alarm Co., 90.00, Monitoring for alarm sys; Highway: 1021, OK Natural Gas, 150.05, Gas bill; 1023, OK Natural Gas, 485.27, Gas bill; 1014, Total Com Inc., 250.00, Dispatch service; 1008, Brandts, 922.42, Blanket; 1022, K & O Construction, 320.00, Chain; 1017, OCT Equipment, 1173.25, Parts; 1009, Southwest Truck Parts, 996.74, Blanket; 1019, Cordells Diesel Service, 1095.19, Repairs; 1024, Brawley Engineering, 2000.00, Engineering; 1006, Pioneer Hydraulics, 77.05, Blanket; 1020, Locke Supply, 71.67, Bulbs; 1012, Western Uniform Service, 371.60, Uniform Cleaning; 1005, Lowes Companies Inc., 169.23, Blanket; 1011, Dig-It-Rocks LLC, 5798.11, Crusher Run; 1007, Cintas, 494.24, Blanket; 1025, Schieber, Dee, 75.66, Travel; 1013, Dish Network, 44.98, Satellite service; 1010, OK Correctional Industries, 227.97, Signs; 1018, Circuit Engineering District #8, 298.80,

Signs; 1004, Lampton Welding, 495.99, Blanket; 1015, AT&T, 89.00, Phone bill; 1016, Primrose Oil Co., 2777.02, Diesel additive; Jail Cash Fund: 130, Galaxie Business, 50.54, Blanket; 136, Secretary of State, 100.00, Notary Applications; 132, Arrow Machinery Company, 406.72, Repairs; 131, Keeler Roto-Rooter Service, 280.00, Blanket; 133, Tulsa Time Communications, 4922.00, Repairs; 134, Little, Steve, 492.00, Juvenile Transports; 135, Baker, Charlotte, 96.00, Juvenile Transports

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Leven and seconded by Wilson to adjourn (10:04 a.m.). Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

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Approved this 16th day of January, 2007.

___________________________

DEE SCHIEBER, CHAIRMAN

___________________________

LAILE WILSON, VICE-CHAIRMAN

___________________________

WAYNE LEVEN, MEMBER

ATTEST:

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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