Monday, December 18, 2006

Newkirk, Oklahoma  

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 18, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 15, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Leven called the meeting to order.  Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Mary Ramey, Court Clerk; Pat Schieber, Treasurer; Larry Klumpp, OSU Extension; Everette Van Hoesen, Sheriff; Will Clark, First Assistant District Attorney; Wayne White, Newkirk Herald; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

Motion was made by Wilson and seconded by Schieber approving regular meeting minutes of December 11, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Road and Bridge Projects, Circuit Engineering District #8:  Schieber stated work has started on Lake Road.  Leven said plans were received from BKL Incorporated and corrections were made in table because of ODOT standards on his upcoming project.

 

Motion was made by Schieber and seconded by Wilson approving Application for Permit #07-25 to install a water line located 1905 South “S” Street crossing county road east to SW ¼ Section 22 T 27 R 1E for Beckridge, Inc., Dist#1 (corrected from Agenda that read Dist#2).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving Memorandum of Understanding between Kaw Nation, Kay County and BIA (adding BIA to Memorandum of Understanding).  Indian Reservation Roads program funded through the Federal Highway Administration assists tribes in the improvement of the roads in their tribal areas and the Tribe may contribute to the improvement of this section of roadway/bridge at some point in the future.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber authorizing Chairman Leven to sign Occupational Tax for the privilege of operating as a mixed beverage, beer and wine, caterer or special event licensee or as a bottle club, within their respective jurisdictions and not located in a city or town levying an occupation tax.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson noting the Court Clerk’s November 2006 Monthly Reports for Blackwell, Newkirk and Ponca City offices.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Fire Alarm System:  Undersheriff Buddy Thomas reported he has contacted three vendors asking for quotes to repair fire alarm system.  Simplex Grinnell came to jail and gave quote of an approximate cost of $25,000 to get the current system running.  Simplex is on the State bid list.  Thomas also spoke with Tulsa Time and Atomic LLC, but has not received a quote from either.  Commissioner Leven said he has been in contact with Tulsa Time and his feelings were Tulsa Time would not charge that much to get things working.

 

Thomas stated AGM Telecom would help finance the jail.  This is the company that provides the inmates phone service.  Thomas said we receive $3,000-$4,000 monthly in Commissary and if AGM helps finance the money would go directly to source.  Sheriff noted this is money that would go away – it’s money we are using in other places.

 

 

 

 

Sheriff gave copies of State Fire Marshal’s reports dated December 13, 2006 and June 2, 2006 noting deficiencies/violations with the fire alarm system, and a report dated July 14, 2006 from Pioneer Fire & Safety with comments stating hood system needs to be changed out, dry chemical systems are out of date and need to be upgraded to wet agent system reporting approximate cost of $2,500-$3,000, to all three Commissioners.

He also reported daily inmate count of 108.

 

Commissioner Leven told Sheriff it was his responsibility to get these deficiencies fixed and to make the jail operate.  Leven reviewed several of the deficiencies found in the report and questioned Sheriff Van Hoesen, asking what he has done to get these things fixed.

 

Clark suggested they move forward on the sprinkler system and the slide locks to get them repaired in timely matter before Fire Marshal shuts jail down. 

 

Leven said Sheriff’s Department was directed by State Fire Marshal to have a mock trial in order to see if they can operate the slide bolt lock on cell doors to get inmates out in required time in case of fire.  Van Hoesen said his employees would perform mock trial this afternoon.

 

Clark asked, “What are you going to do to get replaced?”  Leven responded that he has been in contact with Southern Folgers (slide bolt locks) and he is waiting to hear from them.

 

Commissioner Leven set a special meeting for Wednesday, December 20, 2006, at 11:30 a.m. to further discuss these issues.

 

Motion was made by Schieber and seconded by Wilson approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Public Buildings Authority-$1,408.84.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving the following Transfer of Appropriations:  Drug Court-Contract Services-$1,000.00 to Travel.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Wilson and seconded by Schieber approving Resolution 6, 7-113 to Dispose of Equipment, Dist#3 on the following:  D3-201-06 HP Inkjet Printer Deskjet 660C Model No. C2164A SN US61A1D0XZ; D3-201-09 Compaq Deskpro EP Computer Model No. C500 SN 6020DV96A398; D3-201-10 Canon Faxphone Machine Model No. B640 SN UKQ85134; D3-201-11 Dell Dimension PC Computer Model No. DIM 4300S SN 8ML1711.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson approving the following Resolutions:  Res#6, 7-111, Deposit to Public Building Authority-DHS-December 2006 Rent-$1,408.84; Res#6, 7-112, Deposit to Highway, WW Recycling, Sale of scrap iron, $718.20, Dist#1.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson Tabling action on Addendum 2004-1 to Kay County Personnel Policy Handbook.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Unscheduled public appearances:  Pat Schieber reminded officers of Courthouse Christmas party on Friday and items to bring.

 

Motion was made by Wilson and seconded by Schieber to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

FY 2007 Purchase Orders:

                2006-2007 General: 1244, A-Plus Printing, 992.00, Blanket; 1246, A-Plus Printing, 494.00, Blanket; 1243, Goodyear Store, 554.30, Vehicle Maintenance; 1251, Southwest Business Products, 160.19, Supplies; 1249, Midwest Computers, 156.53, Cartridges; 1252, Tonkawa News, 25.00, Subscription renewal; 1247, Juniors Locks & Alarms, 65.00, Repairs; 1253, Kay County, 10000.00, Tort & property insurance; 1258, Klumpp, Larry, 271.90, Travel; 1263, Austin, Steve, 201.25, Travel; 1261, Leaming, Carol, 63.64, Travel; 1255, Kennedy, Christine, 131.72, Travel; 1257, OSU Cooperative Extension Serv, 5764.00, Contractual Services; 1260, Eastern Okla Youth Services, 1257.01, Juvenile Detention; 1250, Supply First, 900.00, Janitorial; 1256, Stephens Rhonda, 11.57, Travel; 1259, Otto, Chad, 313.73, Travel; 1248, Arrow Magnolia International, 120.00, Supplies; 1242, Fleetcor Technologies, 3765.69, Blanket; 1245, Health Professionals, 11297.08, Blanket; 1254, Cingular Wireless, 13.19, Cell bill; 1262, MTR Construction, 2750.00, Repairs; Health: 213, City of Blackwell, 395.54, Electric & Water Usage; 207, Ponca City News, 52.02, Publication; 208, Ponca City News, 119.64, Publication; 209, Stolhand Heating & Air, 125.00, Maintenance Agree.; 212, Language Line Services, 408.46, Language Line Service; 210, Powell Plumbing, 86.59, Repairs; 211, Walgreens, 45.59, Alcohol;

                Highway: 922, City of Ponca City, 112.68, Signs; 914, Kelle Oil Company, 587.13, Blanket; 920, Kelle Oil Company, 953.46, Blanket; 933, Kelle Oil Company, 930.02, Tire; 936, Kelle Oil Company, 650.90, Tire; 921, Take Ten Tire, 1822.96, Blanket; 943, Eastman National Bank, 10849.41, Lease payment; 945, Eastman National Bank, 11324.61, Lease payment; 946, Eastman National Bank, 2324.98, Lease payment; 923, Truck Parts & Equip. Co., 887.85, Repairs; 932, Cross Oil, 2122.66, Diesel; 935, Cross Oil, 6144.22, Diesel; 937, Cross Oil, 3540.25, Unleaded gas; 949, Cross Oil, 7706.85, Diesel; 915, Blackwell True Value Hardware, 48.21, Blanket; 913, Houser Hardware, 498.15, Blanket; 948, Rural Water District #3, 42.10, Water Service; 924, Bellco Materials Inc., 1191.57, Road rock; 919, Hats Auto Supply, 248.75, Blanket; 918, Southwest Truck Parts, 747.62, Blanket; 942, Brawley Engineering, 2000.00, Engineering; 934, Turner Radiator & Air Cond., 1150.00, Repairs; 940, Blackwell Printing, 90.00, Supplies; 912, Starr Lumber Co., 40.76, Blanket; 927, Blackwell Coop, 139.00, Herbicide; 944, OK Dept. of Transportation, 950.56, Lease payment; 947, OK Dept. of Transportation, 4475.99, Lease payment; 941, Bobs Glass, 269.67, Repairs; 938, Southwest Truck Parts, 170.32, Parts; 950, Kay Electric Cooperative, 307.85, electric bill; 929, Power Plan, 508.04, Repairs; 931, Power Plan, 208.75, Repairs; 930, Walmart Community, 48.21, Supplies; 939, Walmart Community, 34.35, Supplies; 917, Owen Auto Supply, 597.82, Blanket; 926, Circuit Engineering District #8, 47.00, Signs; 928, Transmission Center, 981.50, Repairs; 916, Fastenal Indus & Const Supplies, 793.27, Blanket; 925, City Chevrolet, 16045.00, PICKUP; Jail Cash Fund: 123, Dept. of Public Safety, 350.00, Blanket; 122, Caskey Pest Control, 53.00, Blanket; 119, Four State Maintenance,

                647.79, JAIL SUPPLIES; 121, Keeler Roto-Rooter Service, 210.00, Blanket; 118, Corral West, 231.10, Uniforms; 124, MTR Construction, 900.00, Repairs; 120, U.S. Foodservice, 7139.44, Blanket;              Serv.Fee: 63, Jack Bowker Ford, 963.81, Blanket; 62, Texas County Juv. Det. Center, 847.50, Blanket; 65, American Institutional Supply Co., 461.45, Supplies; 64, Visual Solutions, 360.00, Blanket;                 Drug Court: 4, Bridgeway Inc., 2118.97, Contract Labor; 5, Hartwig, Kyle, 3532.50, Contract Labor; 2, Rumbo, Deborah, 2067.00, Contract Labor; 3, Rumbo, Deborah, 72.82, Supplies

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Schieber and seconded by Wilson to adjourn (10:15 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

 

 

 

 

 

 

 

 

 

 

 

 

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Approved this 27th day of December, 2006.    

 

 

 

 

 

   

 

 

 

 

                       ___________________________

            WAYNE LEVEN, CHAIRMAN

                                      ___________________________

            DEE SCHIEBER, VICE-CHAIRMAN

           

            ___________________________

LAILE WILSON, MEMBER

 

 

 

 

 

 

 

 

ATTEST:

 

_____________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

 

 

 

 

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