Thursday, December 14, 2006

Newkirk, Oklahoma 

 

The Board of County Commissioners of Kay County, Oklahoma, met in special session at 1:30 p.m., Thursday, December 14, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on December 12, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Leven called the meeting to order. Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Will Clark, First Assistant District Attorney (ADA); David Cummings, Attorney; Judy Barnes, Assessor; Pat Schieber, Treasurer; Sharon Rowen, Ponca City News; Tammy Reese, County Clerk/Secretary (see sign-in sheet).

 

Motion was made by Wilson and seconded by Schieber to approve Special meeting minutes of December 7, 2006. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

 

Motion was made by Schieber and seconded by Wilson to approve Special meeting minutes of December 11, 2006. Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

 

After minutes were approved Leven turned to ADA Will Clark to clarify the purpose of the meeting.

 

Clark advised moving forward to create the Jail Trust Authority. He recommended using the Trust Indenture that David Cummings presented to Commissioners. Clark said the Trust Indenture could be used as a model to create the final Indenture. Mr. Clark said the Commissioners need to get the Indenture outlined in a format they feel comfortable with so it may be presented to anyone interested in serving on the Jail Trust Authority. Clark told Commissioners to look through Trust Indenture document and discuss further as to what type of people should serve and numbers (how many) to put on the Trust Authority. Clark said to set deadline today as to when we can locate and get people to serve get names for the Trust Authority in existence and go forward with the Jail Trust Authority.

 

Attorney David Cummings mentioned the people who will serve on Authority will need to look at other jails, talk with architects and be educated, stating this will be time consuming.

 

Commissioner Leven suggested a nine member board and Cummings agreed. The Board will consist of one Commissioner, the Sheriff, and seven appointed citizens. Commissioners will seek out two people each to serve on Authority and the Sheriff will be responsible to find one. Clark said the Commissioners will have the final decision.

 

Other topics discussed: (1) Meeting place (after authority is in place) for convenience it might be beneficial to hold meetings in different areas of the community (2) Discussed the possibility of travel expense for authority members (3) Next meeting date (January 3 or 5, 2007)

 

No action was taken regarding accepting beneficial interest in the Kay County Justice Facilities Authority and appointment of Trustees.

 

Motion was made by Schieber and seconded by Wilson to adjourn Special Session (2:08 p.m.). Motion carried: Schieber, aye; Leven, aye; Wilson, aye.

 

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Approved this _____day of ______, 2006.

_____________________________

WAYNE LEVEN, CHAIRMAN

 

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DEE SCHIEBER, VICE-CHAIRMAN

 

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LAILE WILSON, MEMBER

 

ATTEST:

 

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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