Monday, October 30, 2006

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 30, 2006, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 27, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Leven called the meeting to order.  Those present were as follows: Wayne Leven, Chairman; Dee Schieber, Vice-Chairman; Laile Wilson, Member; Everette Van Hoesen, Sheriff; Judy Barnes, Assessor; Pat Schieber, Treasurer; Larry Klumpp, OSU Extension; Carol Kellum, Election Board Secretary; Mary Ramey, Court Clerk; Charles Abbott, Blackwell Journal Tribune; Wayne White, Newkirk Herald; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign in sheet).   

Motion was made by Wilson and seconded by Schieber approving minutes of October 23, 2006.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.

Jail Issues:  Sheriff reported inmate count of 124.  Sheriff said he contacted Todd Robinson, a contractor, about the faulty doors.  Commissioner Leven said he would contact Southern Folgers and ask them to come and inspect the electrical doors.


Commissioner Schieber said Circuit Engineering District No. 8 would be meeting again on Friday to finalize list to go before ODOT.  Leven’s STP job is No. 1 on the list (Waverly and Hubbard).


Motion was made by Schieber and seconded by Wilson authorizing Chairman Leven to sign Legal Services Agreement and Engagement Letter between the Kay County Board of County Commissioners and J. Brent Clark/Floyd Law Firm, P.C., Attorneys at Law, Norman, Oklahoma, (Bond Counsel), and David S. Cummings, Esq.,/Baumert, Cummings, Hiatt and Young, Ponca City, Oklahoma, (Issuer Counsel), for the purpose of setting forth terms of engagement concerning the legal services to be performed by Bond Counsel and Issuer’s Counsel, respectively, to the County in connection with the preparation of County sales tax election documents and the issuance of bonds, notes, or other evidences of indebtedness (Bonds) to be issued on behalf of the County, by the Kay County Justice Facilities Authority, or a similar public trust.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Leven and seconded by Schieber approving Memorandum of Agreement between The Bureau of Indian Affairs and Kay County, Oklahoma.  Project is for the reconstruction of the county roadway located east of Newkirk at NS335 and EW10 and commencing three miles north then one mile west to NS334 and EW07.  This project is referred to as “Kaw Nation Casino Access Route in Newkirk”.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


No action was taken on group health, dental, vision and life quote from Mike Loftis.  Due to the time frame of switching providers, Mr. Loftis said he could not get the needed detailed information, example, health background on all employees and retirees situation.  He feels it would be a worthwhile endeavor and possibly save the county 20% below current rates.  In May/June of 2007 he would like to get an application on each employee should the county still show interest in changing health care provider.


Motion was made by Wilson and seconded by Schieber approving the following Resolutions:  Res#6, 7-90, Deposit to the Highway Cash Fund-$1,797.79, Dist#1, State of Oklahoma, Department of Emergency Management (FEMA Portion)-$1,489.88; State of Oklahoma, Department of Emergency Mgmt (FEMA Sub grantee Admin. Costs)-$59.60; State of Oklahoma, Department of Emergency Mgmt (State paid portion)-$248.31;  Oklahoma Wildfire Disaster (FEMA-1623-DR-OK); Res#6, 7-91, Deposit to the Child Abuse Prevention Cash Fund-$137.85, Juror Donations.  Motion carried; Schieber, aye; Leven, aye; Wilson, aye.



Motion was made by Schieber and seconded by Wilson approving Cash Fund Estimate of Needs and Request for Appropriation-Child Abuse Prevention-$137.85.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Schieber and seconded by Wilson to approve Blanket Purchase Orders.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye;


Motion was made by Wilson and seconded by Schieber to approve Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


Motion was made by Wilson and seconded by Schieber approving Kay County’s 2006-07 Budget at 92% in the amount of $4,179,505.87 (the dollar amount is different than amount Commissioners approved on October 23, 2006, the amount approved earlier did not include FEMA Account in the “total budget” allowed), budget prepared by Dona Brown, Budget Maker with Yadon & Putnam.  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.


FY 2007 Purchase Orders:

                2006-2007 EMA: 51, Allegiance Communications, 16.35, Cable Service; General: 831, City of Newkirk, 11021.73, electric bill; 823, Caskey Pest Control, 50.00, Pest Control; 826, Southwest Business Products, 96.40, Supplies; 829, Southwest Business Products, 132.60, Cleaning Tape For Tape Drive; 827, NAPA, 24.86, Battery; 824, Page Plus Inc., 155.05, Blanket; 832, Supply First, 42.64, Supplies; 834, Barnes, Judy Ann, 161.69, Travel; 833, Flex One, 25.00, service fee for accounts; 825, Birch Telecom, 5.40, Blanket; 822, United Linen, 94.20, Blanket; 828, Clearwater Enterprises, 1014.00, Gas bill; 830, Powell Funeral Home, 300.00, Charity burial;

                Health: 148, OK Natural Gas, 70.52, Gas usage For Ponca; 145, Pitney Bowes, 186.00, Postal Meter Quarterly Service; 140, Southwest Business Products, 35.82, OFFICE SUPPLIES; 142, Southwest Business Products, 22.30, Staples; 149, Ponca City Business Systems, 109.60, Copier contract; 143, U.S. Postal Service, 1000.00, Postage; 138, Mac Systems, 350.00, Fire Alarm Inspection; 141, Bank Of The West, 7960.13, Loan Payment; 147, Four Seasons Lawn Care, 35.00, Lawn Care; 144, AT&T Long Distance, 118.86, Long Distance Phone Serv.; 146, AT&T Long Distance, 43.78, Long distance-Blackwell; 139, Channing Bete Company, Inc., 4685.00, Supplies; Highway: 641, OK Natural Gas, 35.97, Gas service; 623, Kelle Oil Company, 552.70, Tires & Misc.; 629, Kelle Oil Company, 294.06, Tires & Misc; 639, Kelle Oil Company, 1523.80, Tires & Mounts; 648, City of Blackwell, 336.42, Monthly Utilities; 634, Sober Brothers, 1585.00, Bridge construction; 622, Blackwell True Value Hardware, 44.26, Blanket; 635, Southwest Business Products, 28.00, Notary stamp; 633, PC Concrete, 3140.00, Concrete; 625, Southwest Truck Parts, 495.39, Blanket; 631, Sunbelt Equipment & Supply, 564.48, Iron; 624, Blackwell Equipment, 299.83, Blanket; 644, Cordells Diesel Service, 89.40, Parts & supplies; 642, Turner Radiator & Air Cond., 50.00, Services; 637, Blackwell Coop, 69.60, Herbicide; 632, Dub Ross Co. Inc., 347.40, Pipe; 638, O Reilly Auto Parts, 235.99, Parts & supplies; 646, Western Uniform Service, 447.82, Uniforms; 626, Cintas, 610.09, Blanket; 627, Power Plan, 2126.44, Parts & supplies; 636, Power Plan, 341.85, Repairs; 650, Schieber, Dee, 65.86, Travel; 630, Advantage Auto Glass, 320.00, windshield; 643, Advantage Auto Glass, 405.00, windshield; 649, North, Richard, 15.00, Travel; 640, AT&T, 130.23, Telephone Service; 647, AT&T Long Distance, 29.73, Long distance; 628, G & C CONCRETE CO, 351.00, Class A Concrete; 645, ALLTEL, 56.97, TELEPHONE; Jail Cash Fund: 84, Kay Office Equipment, 1677.00, Copier maintenance; 83, Central Oklahoma Youth Service, 446.40, Juvenile Detention; 82, Allegiance Communications, 36.59, Blanket; LEPC Grant Cash Fund: 5, Arbys, 130.49, Lunch; PBA: 9, Caskey Pest Control, 42.00, Pest Control; 10, Ricks Magic Wand, Reimburse: 5, Staples, 439.13, Supplies; Serv.Fee: 34, Bob Howard Dodge, 23420.00, Police Interceptor; Sheriff Grant Fund: 3, Applied Concepts, 1153.00, RADAR


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Schieber and seconded by Wilson to adjourn (10:10 a.m.).  Motion carried:  Schieber, aye; Leven, aye; Wilson, aye.





















Approved this 6th day of November, 2006.